Preparedness, Resiliency and Emergency Pods Program Development

The Fraser Valley Regional District (FVRD) is soliciting proposals under RFP-26-012 for the development of the Preparedness, Resiliency and Emergency Pods Program. This initiative encompasses all eight FVRD Electoral Areas and consists of two primary projects: the complete replacement of the 2018 Emergency Preparedness Guide with a new, accessible four-phase guide covering mitigation, preparedness, response, and recovery, and the design and implementation of the Preparedness, Resiliency, and Emergency Pods Program (PREP). The PREP initiative aims to foster community-level self-organization and resilience through a Pathways to Resilience framework. Key deliverables include modular implementation materials for pod leads, train-the-trainer resources for staff, and public outreach recommendations, all of which must align with FVRD branding and existing emergency management policies. Proposals are due by October 30, 2026, and will be evaluated based on overall best value, with weights assigned to the quality of the submission (35%), relevant experience in emergency management and community resilience (25%), and the approach to ownership and Creative Commons licensing (5%). The successful contractor must maintain Comprehensive General Liability Insurance of at least $2,000,000, provide a WorkSafe BC clearance letter, and act as the Prime Contractor under the Workers Compensation Act. All project outcomes must be transferred to the FVRD with an unrestricted license for use and adaptation. Submissions must include separate budgets and timelines for each project component and be submitted to the Manager of Emergency Management.