This Government Contract opportunity from Department Of Defense was posted on February 16, 2023. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Preservation of the Force and Family (POTFF)

Awarded

W911RZ23Q0017Federal

Submission Closed02/16/2023, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561920

New

SLED

Holiday Market Operational Support

300000 - Parks & Recreation Department

POSTED

DEADLINE

RFP - 2026 COPLEY SQUARE HOLIDAY TREE MARKET

Solicitation # BD-27-1142-30000-300-134434

The City of Boston Parks and Recreation Department is seeking proposals for the 2026 Copley Square Holiday Tree Market under solicitation number BD-27-1142-30000-300-134434, also identified as event EV00018071. This open market request for proposals is managed by the Boston Parks and Recreation Department, with Commissioner Diana Fernandez Bibeau serving as the awarding authority. The project is located in Massachusetts and is subject to all applicable laws and the specific terms outlined in the contract documents for the holiday tree market. Interested parties must submit their proposals through the City of Boston Supplier Portal by the deadline of 12:00 P.M. Boston time on Tuesday, November 3, 2026. For further details or to respond electronically, applicants should access the portal or contact Beth-Anne Grassa, the primary purchaser, at 617-961-3075 or via email at BethAnne.Grassa@boston.gov. Payment and invoicing inquiries are directed to the procurement office at 617-635-4564 or procurement@boston.gov.

300000 - Parks & Recreation Department

POSTED

DEADLINE

Track Manager (Event Consultant)

West Piedmont Planning District Commission

POSTED

DEADLINE

RFP: Project Manager and Event Consultant for Martinsville Speedway 80th Anniversary Race Season

Solicitation # RFP-130413

The West Piedmont Planning District Commission is seeking qualified individuals or firms to provide professional assistance for the 2027 season celebrations marking the 80th anniversary of Martinsville Speedway and the 250th anniversary of Henry County. The solicitation, identified as RFP-130413, offers two distinct roles: a Crew Chief to serve as Project Manager and a Track Manager to act as an Event Consultant. The Crew Chief will focus on overall project management, partner engagement, and sponsorship support, while the Track Manager will handle technical event planning, site logistics, and operational safety. Proposers may apply for one or both roles, provided they submit separate scope narratives and pricing for each. The engagement is expected to last 18 months, beginning in late 2026 and continuing through the post-event closeout of the 2027 initiative. While some work can be performed remotely, a regular on-site presence in the Martinsville-Henry County area is required for key meetings and events. The anticipated budget for the initiative is 345,000 dollars, and proposers must specify whether their pricing is fixed fee, hourly, or a hybrid model. Proposals must be submitted in PDF format to info@mhcchamber.com, with the review process scheduled to begin on November 12, 2026. Evaluation will be based on a weighted matrix scoring personnel qualifications and experience from 1 to 5, and short-listed candidates may be invited for interviews.

West Piedmont Planning District Commission

POSTED

DEADLINE

2027 Okinawa Vendor Symposium

Solicitation # OVS2027

The 2027 Okinawa Vendor Symposium, solicitation number OVS2027, is a special notice event hosted by the Department of the Air Force's 18th Contracting Squadron and SAME Japan Post. Scheduled for February 3, 2027, from 09:00 to 14:00 at The Rocker Club, Kadena AB, the symposium serves as a forum to connect government procurement officers and contracting experts with potential suppliers. The event is designed to assist businesses of all sizes, including startups and multinational corporations, in understanding the requirements for doing business with the U.S. government, specifically focusing on registration, compliance, and proposal success. A total of 48 exhibition booths are available for selected vendors to showcase their products and services. Interested parties must submit a registration request via the provided portal by the response deadline of October 16, 2026. Selected vendors will be contacted by the 18th Contracting Squadron and will be issued the necessary base passes for access to Kadena AB. Primary point of contact for this event is Nina Wickwire.

Department Of The Air Force

POSTED

DEADLINE

Event Planning & Conference ManagementThis subcontract opportunity for Event Planning and Conference Management supports the Massachusetts Executive Office of Aging and Independence by providing comprehensive logistics, hosting, and administration for statewide conferences. The selected provider will manage venue sourcing, registration, agendas, and speaker coordination for events serving 350 Councils on Aging, utilizing specialized event management software and audiovisual equipment. A Certified Meeting Professional designation is preferred to ensure the successful execution of these training events and conferences. The project is based in Boston and falls under NAICS code 561920. Interested parties must submit their responses by October 30, 2026, at 5:00 PM. This role is designed to support prime contractors in delivering high-quality professional gatherings that meet the specific needs of the Executive Office of Elder Affairs.

1040CONVD - Executive Office of Elder Affairs

POSTED

DEADLINE

2027 TEXAS WOMEN'S LEADERSHIP CONFERENCE AUDIO VISUAL SERVICES AND SUPPORT

Solicitation # 301-27-08828

The Office of the Governor of Texas, through the Governor’s Commission for Women, is soliciting proposals for comprehensive audio-visual equipment, technical services, and onsite personnel for the 2027 Texas Women’s Leadership Conference and Legislative Luncheon. The event is scheduled for February 2-3, 2027, at the JW Marriott Austin. The contract term for monthly service fees extends from the execution date through August 31, 2027. Proposals are due by November 16, 2026, and must be submitted as a printed response with a searchable PDF copy on a USB drive; email submissions are not accepted. The contract will be awarded based on best value, with past performance evaluated on a pass/fail basis. Selected vendors must provide an account manager and qualified staff, maintain an accounting system compliant with GAAP or IAS, and adhere to various state and federal regulations, including the Foreign Corrupt Practices Act, the Americans with Disabilities Act, and Texas cybersecurity training requirements. Payment is processed monthly in accordance with the Texas Prompt Payment Act, provided that deliverables meet the quality standards determined by the Office of the Governor. Required submission documents include a cost proposal, a HUB subcontracting plan, conflict of interest disclosures, and certifications regarding bidder status and anti-corruption compliance.

POSTED

DEADLINE

IDIQ - Reverse Trade Missions, Conferences, Workshops, Trainings, and Other Events

Solicitation # 1131PL27R0001

The U.S. Trade and Development Agency (USTDA) is establishing a multiple-award Indefinite Delivery, Indefinite Quantity (IDIQ) contract to secure a pool of qualified contractors for the planning and implementation of partnership-building activities. These activities include reverse trade missions, conferences, forums, workshops, and trainings, which may be conducted in person, virtually, or in a hybrid format both within the United States and overseas. The scope of work encompasses a full range of event management services, including project management, venue and vendor coordination, international travel logistics, participant recruitment, and post-event evaluation. The contract has a total ceiling of 100 million dollars, with a twelve-month base ordering period and four twelve-month option periods. This procurement is a partial small business set-aside under NAICS 561920, with the government intending to award up to 15 contracts, at least five of which are reserved for small businesses. Task orders are capped at 3 million dollars each, and individual contractors are limited to 5 million dollars in services per year. Pricing follows a firm-fixed-price model for nine core labor categories and a cost-reimbursable model for other direct costs. Awards are based on a best-value tradeoff, where technical expertise and relevant past performance are considered significantly more important than price. Contractors must adhere to strict quality control standards, including the mandatory human review and disclosure of any AI-generated content used in deliverables.

US Trade And Development Agency

POSTED

DEADLINE

Event Planner / Summit CoordinatorThis subcontract opportunity with the City of Houston seeks an Event Planner and Summit Coordinator to plan and execute a partner summit for prime contractors involved in Health Department projects. The selected provider will be responsible for managing all venue logistics, coordinating materials, overseeing AV requirements, and managing the presentation of findings to stakeholders, culminating in a final meeting summary. Qualified candidates must hold a professional Certified Meeting Professional certification and demonstrate proficiency in event management software. The contract requires the delivery of a fully executed event and all associated summit materials. Interested parties should note the response deadline of October 30, 2026.

POSTED

DEADLINE

Washington State AOC Multi-Conference RFP #2026-10-15

Solicitation # 28489

The Washington State Administrative Office of the Courts has issued Solicitation 2026-10-15, a formal Request for Proposals for the Washington State Multi-Conference project. This procurement process began on October 15, 2026, and requires all interested parties to submit their complete responses by 3:00 p.m. Pacific Daylight Time on Monday, December 7, 2026. Responses must be submitted electronically to Procurement Coordinator Robin Toth at Procurements@courts.wa.gov, ensuring the specific solicitation number is included in the subject line. Official updates, amendments, and announcements regarding this request will be posted exclusively via the Washington Electronic Business Solution portal.

Administrative Office of the Courts

POSTED

DEADLINE

Conference Facility and AV SupportThis small business set-aside subcontract, titled Conference Facility and AV Support, provides turnkey venue and facility management for prime contractors working on New Hampshire Army National Guard projects. The scope of work includes the provision of a staged, operational facility featuring a general session room for 140 people, two breakout rooms, one counseling room, and parking for 100 vehicles. The contractor is responsible for managing essential utilities, including HVAC, lighting, and high-speed Wi-Fi capable of supporting 150 concurrent devices, while also supplying commercial linens and integrated AV systems. Managed under the Department of Defense for the W7NN USPFO Activity NH ARNG, the contract requires strict adherence to municipal life safety and New Hampshire fire egress codes. The performance of these services is centered in the 03301 zip code area. Interested parties should note the solicitation timeline, with a posted date of October 14, 2026, and a response deadline of October 22, 2026.

W7NN Uspfo Activity Nh Arng

POSTED

DEADLINE

RFP# 2026-18 SIGNATURE EVENT DEVELOPMENT, PRODUCTION, AND MANAGEMENT SERVICES

Solicitation # 6acfb162f12c395fa0bdf629

The City of Seabrook is soliciting proposals from qualified Texas-based institutions for RFP 2026-18, focusing on signature event development, production, and management services. The city aims to partner with a professional firm to lead a project from initial concept and budgeting through marketing, logistics, on-site production, and post-event evaluation. The primary goal is to create a two-day destination experience designed to increase overnight visitation and hotel room nights within the city. The selected partner will help determine the optimal event format, including a primary signature event and a complementary activation on the preceding day. Proposals must be submitted to Purchasing Coordinator Rebecca Howton by 2:00 PM on November 4, 2026. Submissions can be delivered in person to Seabrook City Hall or submitted electronically via Public Purchase. In addition to the primary signature event, the city is requesting optional pricing for the firm to provide planning and management services for smaller city events on an as-needed basis, though these additional services are not guaranteed.

CITY OF SEABROOK

POSTED

6 days ago

DEADLINE

in 15 days

AI Contract Overview

Solicitation W911RZ23Q0017 is a request for a Firm-Fixed-Price Purchase Order to support the Preservation of the Force and Family training event, a Chaplain Led Training Program for the 4BN 10th SFG (A) at Fort Carson. The contract is designated as a 100% small business set-aside under NAICS code 561920 for Event and Meeting Planning Services. The project requires the provision of non-personal event coordination services from February 24-26, 2023, located within a specified radius of Colorado locations, including Vail and Breckenridge. The scope of work includes securing hotel lodging for 20 rooms, conference rooms, and meal and beverage services for 40 adults. Additionally, the contractor must provide childcare facilities and professional childcare services for up to 30 children. The procurement is managed by the Department of Defense through the W6QM Micc-Ft Carson office, with performance taking place in the Colorado Springs area.

General Info

Agency

Department Of Defense → W6QM Micc-Ft Carson

Contract Value

$37,800

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

Colorado Springs, CO, 80913, USA

Set-Aside

SBA

Awardee

LEGACY GROUP & ASSOCIATES INC

Award Issued Date

02/21/2023, 12:00:00 AM UTC

Documents

4BN 10th SFG (A) POTFF Training PWS (Feb 24-26, 2023)

sow

High

W911RZ23Q0017 - Preservation of the Force and Family (POTFF)

rfq

High

Questions and Answers

1 page · q-and-a

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

2 updates

PhaseAwarded

PostedFeb 7

Combined Synopsis

Notice updatedFeb 7

Notice details unchanged. Attachments may have changed.

Notice updatedFeb 9

Notice details unchanged. Attachments may have changed.

AwardedFeb 21

Contract was awarded

Submission Closed

02/16/2023, 12:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → W6QM Micc-Ft Carson

Contacts2 people available

OfficeFORT CARSON, CO, 80913-5198, USA

Organization / AgencyDepartment Of Defense → W6QM Micc-Ft Carson

Office AddressFORT CARSON, CO, 80913-5198, USA

Contacts

Jonathan Lebron

contact@example.gov

Travis Tofi

contact@example.gov

Full Description

This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is W911RZ23Q0017. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05 /03-10-2021 and DFARS Defense Publication Notice Current to DPN 20210224. Fort Carson intends to award a Firm-Fixed-Price Purchase Order in support of Chaplain Led Training Program. The North American Industrial Classification System (NAICS) code for this procurement is 561920 � Event and Meeting Planning Services, size standard $20,000,000.00. This will be awarded as a 100% small business set-aside.