Preventative and Emergency Maintenance for LVD Strippit and OMAX Machines

PRE-SOLICITATION NOTICE This Notice is published as a sole source announcement under the statutory authority at 41 U.S.C. 1901 as implemented by FAR Subpart 13.5, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. The Army Contracting Command, Aberdeen Proving Ground, Tobyhanna Division, Tobyhanna, PA 18466, intends to solicit and award a firm fixed-price supply contract with Phillips Federal Division, 7390 Coca Cola Drive (Suite 200) Hanover, MD 21076, as the sole source to provide Preventative Maintenance and Emergency Repair Services at Tobyhanna Army Depot (TYAD) for OMax Water Jet and LVD/Strippit Metalworking Machines. The NAICS Code is 811310 and the size standard is $7.5M. A Request for Proposal will be issued on or about June 5, 2020, under Solicitation number W25G1V-20-R-0023. This notice of intent is not a request for competitive proposals. Solicitation will be in accordance with FAR Part 12, Acquisition of Commercial Items and FAR Part 13.5, "Simplified Procedures for Certain Commercial Items" and therefore will utilize simplified procedures for soliciting competition, evaluation, award documentation and notification that comply with FAR 13.1. Phillips Federal Division is the exclusive distributor of LVD/Strippit and OMax sheet metal fabricating machinery, software and related factory parts and service including service and maintenance contracts to the U.S. Federal Government. The following draft SOW may be updated, revised or changed throughout the Solicitation period. The Government is not responsible for any costs incurred for contractor's time or materials expended in preparing information/response to this Pre-Solicitation Notice and any subsequent Solicitation. Key elements of the - SOW shall include, but not be limited to the following: 1.3 Scope: Quarterly and Annual Preventative Maintenance Services and Emergency Repair Services shall be performed by the contractor as described below for the OMax Water Jet bar code TY022738 serial number K511780, LVD/Strippit Turret Punch bar code CA9106 serial number 019062209, LVD/Strippit Turret Punch bar code TY04605 serial number 033092616, LVD/Strippit Laser bar code CC0908 serial number 33077, LVD/Strippit Laser bar code TY00295 serial number 34485. The Government will furnish the replacement Coolant, Oils, and Fluids necessary for this service. The contractor shall inform the POC of what Coolant, Oils, and Fluids will be required for the scheduled visit. The Government will dispose of waste Coolant, Oils, and Fluids. The contractor will be required to give the POC a completed checklist detailing results of inspections along with any recommendations. 1.3.1 OMax Water Jet bar code TY022738 serial number K511780 located in Building 1C Bay 2, Quarterly Preventive Maintenance shall include the following checks and maintenance. Inspect ball screws and traction drives Replace all servo belts Replace all filters Grease or oil all lubrication points Rebuild the OMAX pump Inspection of the plungers Inspect/rebuild all swivels using swivel rebuild kits Table inspection Check and reset pressure settings Install the latest revision of IntelliMax software when updates are required Two Major Pump Rebuilds to be performed on two of four visits 1.3.2 LVD/Strippit Turret Punch Bar Code CA9106 serial number 019062209, LVD/Strippit Turret Punch Bar Code TY04605 serial number 033092616 located in Building 1C Bay 3, Quarterly Preventive Maintenance shall include the following checks and maintenance. Evaluate Turret Punch equipment. All settings and adjustments will be brought as close as possible to factory specifications Examine press drive oil level and filter Check hydraulic system radiator Inspect ram TDC stopping point Check no punch zones Inspect turret guide bushing Clean and lubricate turret drive chains Check air lube system oil level and operation Ensure proper operation of servo fans Check operation of interlock switches Run machine accuracy verification pattern Inspect turret drive gearbox Check auto index lubrication Evaluate table lube system oil level and operation Clean leadscrews and way bars Inspect condition of leadscrews and guide bearing wipers Examine flywheel V belts for tension, cleanliness and wear Check work clamp functionality Inspect table balls Clean slugs from lower frame and auto index area Clean shot pin bushings in turret Check operation of auto index stations 1.3.3 LVD/Strippit Laser bar code CC0908 serial number 33077, LVD/Strippit Laser bar code TY00295 serial number 34485 located in Building 1C Bay 3. Annual Preventive Maintenance shall include the following checks and maintenance with parts replacement. Part List for both LVD Lasers: Mode Burn Blocks (Qty 2) P/N D9295031 Vacuum Pump Oil (Qty 4) P/N 18600120 Vacuum Pump Filter (Qty 2) P/N 42190065 Turbo Blower Oil (Qty 4) P/N 1100263000 Lubrication Cartridge (Qty 4) P/N 18602019 Output Coupler (Qty 2) P/N 29100199 Resonator: Internal/external leak check, PSU voltage check/adjustment, replace vacuum pump oil and filter, replace turbo blower oil, check/adjust mode, check/calibrate power sensor, clean shutter mirror, replace output coupler. Optical Path: Clean all external optics, align optical path over entire cutting area. Machine: Verify lubrication of the machine, replace automatic lubrication cartridge as needed, check/clean NC focus, check/calibrate PRECITEC system. 1.3.3 Emergency repairs for all 5 machines will be on an on-call basis for repairs that can't be done by the Government with Production Equipment Branch personnel that creates a work stoppage for the shop production. The Government will make a call to the Contractor to respond within two business days via phone or electronic correspondence to set an estimated date to complete a diagnosis of the machines issues to determine a repair strategy with associated costs. The strategy and cost will then be approved or disapproved by the government before any physical work is performed. Contractor will work to repair machines to full operating status and test for correct operation. This notice of intent is not a request for competitive proposals. A determination by the Government not to compete this requirement based on this notice is solely within the discretion of the Government. Any company believing they are certified by the Original Equipment Manufacturer (OEM) to provide the required items/services shall submit a capability statement detailing the capability of performing the requirements and a copy of the OEM certification authorization which will be reviewed for consideration. Information shall be submitted to the Contract Specialist identified below within fifteen (15) calendar days of this notice. Please provide information/comments by closing date of this Pre-Solicitation Notice, 6/4/2020. All information contained within this Pre-Solicitation Notification is subject to change. Point of contact is Maureen Myrthel, Contract Specialist, Phone +1 (555) 000-0000, email contact@example.gov PRE-SOLICITATION NOTICE This Notice is published as a sole source announcement under the statutory authority at 41 U.S.C. 1901 as implemented by FAR Subpart 13.5, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. The Army Contracting Command, Aberdeen Proving Ground, Tobyhanna Division, Tobyhanna, PA 18466, intends to solicit and award a firm fixed-price supply contract with Phillips Federal Division, 7390 Coca Cola Drive (Suite 200) Hanover, MD 21076, as the sole source to provide Preventative Maintenance and Emergency Repair Services at Tobyhanna Army Depot (TYAD) for OMax Water Jet and LVD/Strippit Metalworking Machines. The NAICS Code is 811310 and the size standard is $7.5M. A Request for Proposal will be issued on or about June 5, 2020, under Solicitation number W25G1V-20-R-0023. This notice of intent is not a request for competitive proposals. Solicitation will be in accordance with FAR Part 12, Acquisition of Commercial Items and FAR Part 13.5, "Simplified Procedures for Certain Commercial Items" and therefore will utilize simplified procedures for soliciting competition, evaluation, award documentation and notification that comply with FAR 13.1. Phillips Federal Division is the exclusive distributor of LVD/Strippit and OMax sheet metal fabricating machinery, software and related factory parts and service including service and maintenance contracts to the U.S. Federal Government. The following draft SOW may be updated, revised or changed throughout the Solicitation period. The Government is not responsible for any costs incurred for contractor's time or materials expended in preparing information/response to this Pre-Solicitation Notice and any subsequent Solicitation. Key elements of the - SOW shall include, but not be limited to the following: 1.3 Scope: Quarterly and Annual Preventative Maintenance Services and Emergency Repair Services shall be performed by the contractor as described below for the OMax Water Jet bar code TY022738 serial number K511780, LVD/Strippit Turret Punch bar code CA9106 serial number 019062209, LVD/Strippit Turret Punch bar code TY04605 serial number 033092616, LVD/Strippit Laser bar code CC0908 serial number 33077, LVD/Strippit Laser bar code TY00295 serial number 34485. The Government will furnish the replacement Coolant, Oils, and Fluids necessary for this service. The contractor shall inform the POC of what Coolant, Oils, and Fluids will be required for the scheduled visit. The Government will dispose of waste Coolant, Oils, and Fluids. The contractor will be required to give the POC a completed checklist detailing results of inspections along with any recommendations. 1.3.1 OMax Water Jet bar code TY022738 serial number K511780 located in Building 1C Bay 2, Quarterly Preventive Maintenance shall include the following checks and maintenance. Inspect ball screws and traction drives Replace all servo belts Replace all filters Grease or oil all lubrication points Rebuild the OMAX pump Inspection of the plungers Inspect/rebuild all swivels using swivel rebuild kits Table inspection Check and reset pressure settings Install the latest revision of IntelliMax software when updates are required Two Major Pump Rebuilds to be performed on two of four visits 1.3.2 LVD/Strippit Turret Punch Bar Code CA9106 serial number 019062209, LVD/Strippit Turret Punch Bar Code TY04605 serial number 033092616 located in Building 1C Bay 3, Quarterly Preventive Maintenance shall include the following checks and maintenance. Evaluate Turret Punch equipment. All settings and adjustments will be brought as close as possible to factory specifications Examine press drive oil level and filter Check hydraulic system radiator Inspect ram TDC stopping point Check no punch zones Inspect turret guide bushing Clean and lubricate turret drive chains Check air lube system oil level and operation Ensure proper operation of servo fans Check operation of interlock switches Run machine accuracy verification pattern Inspect turret drive gearbox Check auto index lubrication Evaluate table lube system oil level and operation Clean leadscrews and way bars Inspect condition of leadscrews and guide bearing wipers Examine flywheel V belts for tension, cleanliness and wear Check work clamp functionality Inspect table balls Clean slugs from lower frame and auto index area Clean shot pin bushings in turret Check operation of auto index stations 1.3.3 LVD/Strippit Laser bar code CC0908 serial number 33077, LVD/Strippit Laser bar code TY00295 serial number 34485 located in Building 1C Bay 3. Annual Preventive Maintenance shall include the following checks and maintenance with parts replacement. Part List for both LVD Lasers: Mode Burn Blocks (Qty 2) P/N D9295031 Vacuum Pump Oil (Qty 4) P/N 18600120 Vacuum Pump Filter (Qty 2) P/N 42190065 Turbo Blower Oil (Qty 4) P/N 1100263000 Lubrication Cartridge (Qty 4) P/N 18602019 Output Coupler (Qty 2) P/N 29100199 Resonator: Internal/external leak check, PSU voltage check/adjustment, replace vacuum pump oil and filter, replace turbo blower oil, check/adjust mode, check/calibrate power sensor, clean shutter mirror, replace output coupler. Optical Path: Clean all external optics, align optical path over entire cutting area. Machine: Verify lubrication of the machine, replace automatic lubrication cartridge as needed, check/clean NC focus, check/calibrate PRECITEC system. 1.3.3 Emergency repairs for all 5 machines will be on an on-call basis for repairs that can't be done by the Government with Production Equipment Branch personnel that creates a work stoppage for the shop production. The Government will make a call to the Contractor to respond within two business days via phone or electronic correspondence to set an estimated date to complete a diagnosis of the machines issues to determine a repair strategy with associated costs. The strategy and cost will then be approved or disapproved by the government before any physical work is performed. Contractor will work to repair machines to full operating status and test for correct operation. This notice of intent is not a request for competitive proposals. A determination by the Government not to compete this requirement based on this notice is solely within the discretion of the Government. Any company believing they are certified by the Original Equipment Manufacturer (OEM) to provide the required items/services shall submit a capability statement detailing the capability of performing the requirements and a copy of the OEM certification authorization which will be reviewed for consideration. Information shall be submitted to the Contract Specialist identified below within fifteen (15) calendar days of this notice. Please provide information/comments by closing date of this Pre-Solicitation Notice, 6/4/2020. All information contained within this Pre-Solicitation Notification is subject to change. Point of contact is Maureen Myrthel, Contract Specialist, Phone +1 (555) 000-0000, email contact@example.gov