Preventative Maintenance for RO/DI Water System for DSHS

The Texas Department of State Health Services is seeking preventative maintenance and repair services for its existing Reverse Osmosis/Deionization (RO/DI) water system located in Austin, Texas, under solicitation HHS0017246. This Invitation for Bids (IFB) requires service providers to perform a scheduled range of maintenance tasks, including monthly system data logging, quarterly replacement of RO pre-filters, annual sanitization of the entire system and replacement of fourteen 0.2 micron final filters, biennial rebedding of two carbon tanks with 18 cubic feet of carbon per tank, and as-needed emergency repairs. All work must comply with federal, state, and local codes, including OSHA requirements, ADA accessibility guidelines, and City of Austin building standards. The contract term begins September 1, 2026, and expires August 31, 2027, with the possibility of three one-year renewal options extending through August 31, 2030, and an additional one-year extension option available. The HHS Uniform Terms and Conditions Version 3.4 govern the contract, along with specific provisions for termination for convenience or cause, confidentiality, survivability of obligations, and governing law within Texas. Bidders must submit proposals electronically via email to pcsbids@hhs.texas.gov or through the HHS Online Bid Room, with a hard copy on a single sealed USB drive labeled with required identifying information. Responses must be received by 10:30 AM Central Time on July 2, 2026, and late submissions will be disqualified. Proposals must be in Microsoft Office formats, with signed documents in PDF, and must not include exceptions or assumptions, as these lead to disqualification. Contractors must provide detailed pricing on Exhibit C, which must be all-inclusive covering labor, materials, equipment, and related expenses. Payment is made monthly upon submission of detailed invoices referencing the purchase order and compliance with the scope of work; the state will not reimburse incidental expenses such as travel, per diem, or equipment. Awards will be made under a best value standard, evaluating price, performance delivery, ability to perform, and past performance, not necessarily selecting the lowest bidder. Contractors must hold a Texas Identification Number, be registered in SAM.gov, certify they are not suspended or debarred, and comply with state and federal anti-discrimination statutes. Required insurance includes Texas Workers’ Compensation with $1 million limits per accident and per employee,