Preventative Maintenance Services for Refrigerators, Freezers, Ultralow Freezers, Reach-In Coolers, and Incubators

The contract involves providing preventative maintenance services for a range of refrigeration and incubation equipment, including refrigerators, freezers, ultralow freezers, reach-in coolers, and incubators within the state of New Mexico. The Department of Health is seeking bids through an Invitation to Bid (ITB) process, with the solicitation number 51-66500-25-77932, posted on October 9, 2025. Bidders are required to submit their responses electronically by October 30, 2025, at 2:00 pm, with the bid opening conducted publicly via Microsoft Teams and in person at the State Purchasing Division in Santa Fe. The contract size is estimated to range between $50,000 and $200,000, and the procurement emphasizes adherence to specified delivery and payment terms, including Net 30 payment conditions and FOB destination. The bidding process includes detailed instructions for submission, emphasizing that late bids will not be accepted and that modifications or deletions of items are not permitted in the bid spreadsheets. The procurement also involves a rebid of specific items, such as labor for preventive maintenance and emergency repairs, as well as parts discounts, with clear guidelines on how to price and clarify items within the provided spreadsheet. Overall, this contract aims to ensure the ongoing operational efficiency and reliability of critical refrigeration and incubation equipment used by the Department of Health, with a focus on competitive pricing, compliance with bid procedures, and timely service delivery.