Preventive Maintenance, Calibrations, and As-needed Repair Services for Hospital and Durable Medical Equipment for Lubbock State Supported Living Center

The contract solicitation HHS0017530 issued by the Texas Health and Human Services Commission seeks preventive maintenance, quarterly calibrations, and as-needed repair services for hospital and durable medical equipment at the Lubbock State Supported Living Center. All services must be performed for equipment listed in Exhibit G, with specific requirements including annual electrical safety checks, quarterly calibration of scales, and timely repairs. Contractors must maintain a place of business within a twenty-mile radius of the service location, and all technicians assigned must have at least two years of relevant experience and be at least eighteen years old. The contract requires full provision of labor, tools, transportation, materials, and supplies by the vendor, with all pricing structured as firm, fixed, and all-inclusive rates for the life of the contract, explicitly excluding reimbursement for travel, per diem, hotel, equipment, phone calls, paper, reproduction services, office space, or any other incidental expenses. Payment is governed by the Texas Prompt Payment Act, with monthly invoicing required that includes the contract number and detailed description of work completed, and separate invoices must be submitted for each service. Payment is contingent upon the vendor possessing a valid Texas Identification Number and meeting all registration requirements including SAM.gov UEI, FEIN, and Texas Franchise Tax Number. The contract term runs from award through August 31, 2027, with the possibility of two one-year renewals and a potential one-year extension for transition purposes. Evaluation for award is based on best value to the State of Texas, considering past performance as a mandatory pass/fail gate, technical capability, ability to perform, and pricing significance, with no obligation to select the lowest-priced bidder. Bidders must submit comprehensive documentation including Exhibits A through G on a single USB drive in Microsoft Office or PDF formats, with all signed documents in PDF. The solicitation is a Historically Underutilized Business set-aside and requires compliance with federal and state anti-discrimination laws including Title VI, Section 504, the ADA, and Title IX, as well as cybersecurity training requirements and prohibitions against human trafficking and influence manipulation. Contractors must maintain umbrella liability coverage of at least $1,000,000, provide workers’ compensation for subcontractors, and ensure all insurance certificates are retained for seven years post-contract. Record retention, audit rights, and confidentiality are enforced under Article VIII of the Uniform Terms and Conditions, and any material legal proceedings must be disclosed to the contract manager within seven days.