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Preventive maintenance for HML Chillers

Active
1305M226Q0181Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The contract seeks preventive maintenance services for five chiller systems at the Hollings Marine Laboratory, with all work to be performed at the facility in Norfolk, Virginia. It is issued as a total small business set-aside under NAICS code 238220, meaning only small businesses are eligible to compete. The solicitation number is 1305M226Q0181, and responses are due by July 21, 2026, at 4:00 PM Eastern Time. The contracting activity falls under the Department of Commerce, specifically NOAA, with Randall Chatfield listed as the primary point of contact for inquiries. This combined solicitation requires vendors to provide scheduled, systematic maintenance to ensure reliable and efficient operation of the chillers, critical infrastructure supporting laboratory operations. The place of performance is designated as the Hollings Marine Laboratory, though specific details for the address are unspecified in the data provided. Proposals must address the technical requirements for maintaining all five chiller units, and compliance with federal contracting standards is mandatory.

General Info

Preventive chiller maintenance for five units at Hollings Marine Laboratory, Norfolk, VA, small business set-aside, due July 21, 2026.

Agency

Department Of Commerce NoaaView Agency

NAICS

238220 - Plumbing, Heating, and Air-Conditioning ContractorsView NAICS

Place of Performance

VA

Set-Aside

SBA

Documents

(5)

SCA WD-2015-4427 Wage Determination for South Carolina

PDF•wage-determination

Amendment 001 and Combined Synopsis/Solicitation 1305M226Q0181 for HML Chiller HVAC Maintenance

PDF•amendment

1305M226Q0181 HML Chiller Maintenance Questions and Answers

PDF•q-and-a

SOW for Full-Service HML Chiller/HVAC Maintenance at Hollings Marine Laboratory

PDF•sow

Solicitation 1305M226Q0181 Preventive Maintenance for HML Chiller Systems

PDF•rfq

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Timeline

1 update
PhaseCombined Synopsis
Posted

Combined Synopsis

Amendment 1

Contract was updated

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Commerce Noaa
Contacts1 person available
OfficeNORFOLK, VA, 23510, USA
Organization / Agency
Department Of Commerce Noaa
View Agency Profile
Office AddressNORFOLK, VA, 23510, USA
Contacts
CHATFIELD
contact@example.gov
+1 (555) 000-0000

Full Description

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Preventive maintenance for five Hollings Marine Laboratory (HML) Chiller Systems


************


AMENDMENT 001 - 08/10/2026


This amendment is being issued to provide the full Questions and Answers attachment, along with any applicable additional comments/clarifications originating electronically or from the site visits.


No further questions are being accepted with the issuing of this amendment, and no further site visits will be accepted.


The closing date of this solicitation is extended to August 21, 2026 at 12:00pm EST to allow for quotes to be submitted.


The following changes are made:


  1. (vii) Quotes are required to be received in the contracting office no later than 12:00pm EST on 08/21/2026.  All quotes must be submitted electronically via email to Randall.Chatfield@noaa.gov, and have a minimum validity of 60 days.
  2. Statement of Work: The intent of this requirement is for the Contractor to perform the specified preventive maintenance services, troubleshoot the chiller systems, and identify and report any deficiencies. It is not intended to require the Contractor to include the repair or replacement of controls and primary pumps in its quoted price for preventive maintenance.

Revise paragraph 2 of “Client Information”:


From


“The Hollings Marine Laboratory, located at 331 Fort Johnson Rd., Charleston, SC 29412, requires the services of a company to provide semiannual and annual preventive maintenance for the five Hollings Marine Laboratory (HML) Chiller Systems. During these inspections, the company will troubleshoot, repair, or replace controls and primary pumps as necessary. Furthermore, the selected company must be capable of receiving and responding to emergency calls 24 hours a day, 365 days a year, within four hours of the initial request.”


To


“The Hollings Marine Laboratory, located at 331 Fort Johnson Road, Charleston, SC 29412, requires the services of a qualified Contractor to provide semiannual and annual preventive maintenance for the five HML chiller systems. During these services, the Contractor shall inspect and troubleshoot the chiller systems, including associated controls and primary pumps, and report identified deficiencies to the COR. Repair or replacement work is outside the scope of this requirement and shall not be performed unless separately authorized in writing by the Contracting Officer. The Contractor must also be capable of receiving and responding to emergency service calls 24 hours a day, 365 days a year, within four hours of the initial request.”


Additionally, all other questions are addressed and/or answered in the “1305M226Q0181 Questions-Answers” attachment. 


************

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