Preventive Maintenance of HVAC & Refrigeration Systems and Ancillary Equipment

The NYS Office of Mental Health and Central New York Psychiatric Center are seeking to procure, through an Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of HVAC and Refrigeration Systems and Ancillary Equipment at Central New York Psychiatric Center located at 9005 Old River Rd, Marcy, NY 13403. The Program Work Plan with Preventative Maintenance Tasks, Equipment List, Schedule Matrix, etc. is located in Appendix D of the Contract Boilerplate.  Interested Vendors should review the Contract Boilerplate and IFB document for further information.  Included with these documents is a Bid Quote Sheet in Excel format that should be used to submit your bid. A Mandatory site visit will be held on Tuesday, May 28, 2024, at 09:00 AM EST.    Interested bidders are to sign in at the main entrance.  Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than May 27, 2024, at 3:00 PM EST.  CONTRACT NOTES: The FACILITY has multiple phased projects planned for the renovation of Building 39 that are being conducted in different timeframes. The complete project phases and timeframes are not entirely available at this time. The tentative project timeframes that are available, are noted in the equipment list, Appendix D, Exhibit B, to indicate when equipment will tentatively begin coverage, or existing equipment is scheduled to be removed. In the event the projects are delayed, and the completion dates are extended, the CONTRACTOR will not be required to perform preventive maintenance services, or invoice for those services, for the new equipment until substantial completion and notification by the FACILITY to begin services. The FACILITY will try to inform the CONTRACTOR of the updated project phases and tentative dates as they become available. Questions from bidders attending the site visit are to be submitted by Tuesday, June 4, by 3:00 PM EST per the instructions in the IFB.  Questions and Answers will be sent to all bidders attending the site visit, as well as posted to this ad, on June 11, 2024. Bids are due no later than 3:00 PM EST on Tuesday, June 18, 2024.  Please include the completed bid quote sheet in Excel Format with your bid submission. Please check the Contract Reporter website frequently for updates.  Any documentation regarding this procurement will be posted. Minority and Women Business Enterprises (MWBE) Participation Goals for this contract have been set at:  MBE – 16%; WBE – 14%. Service-Disabled Veteran Owned Businesses (SVDOB) Participation Goals for this contract have been set at 6% New York State Department of Labor Prevailing Wage Rates apply to this contract.  “Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication.  The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement.” Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 16% Women Owned Sub-Contracting Goal: 14% Service-Disabled Veteran-Owned Business Contracting Goal: 6% Due date:06/18/2024 3:00 PM Contract term: 12/01/2024 - 11/30/2029 County(ies): Oneida Location: Central New York Psychiatric Center Business entities awarded an identical or substantially similar procurement contract within the past five years: Emcor Services Betlem