Preventive Maintenance Services for HVAC systems in Annex Compound

The U.S. Embassy Seoul is soliciting quotations for preventive maintenance services for HVAC systems located within the Annex Compound, specifically Buildings 1306 and 1309. The scope of work includes quarterly inspections, cleaning, and the replacement of expendable parts such as filters, belts, and gaskets for rooftop AHUs, condensing units, and control panels. The contractor is required to provide same-day emergency response for system failures and must utilize new, OEM-approved materials and refrigerants compliant with AHRI Standard 700-2015. The contract is structured with a base period and four optional one-year extensions, with performance occurring at the Embassy compound in Seoul, Korea. This is an unrestricted solicitation under NAICS code 811310, with responses due by March 20, 2026, at 17:00 local time. Quotations must be submitted electronically to [email hidden] and must be divided into separate technical and price volumes. Technical submissions must include evidence of a permanent business address, a two-year client list, proof of local licenses, and the qualifications of a bilingual project manager. While the contract is governed by FAR Part 12 for commercial items, it includes strict security requirements regarding the handling of Sensitive But Unclassified information and prohibits the use of reclaimed refrigerants on-site. All personnel are subject to identity verification and must adhere to professional conduct standards while on government property.