Printers, Copiers, and Multifunction Devices

Purchasing Solutions Alliance (PSA), a nationwide non-profit cooperative purchasing program of the Brazos Valley Council of Governments (BVCOG), is soliciting proposals from experienced and qualified vendors to provide printers, copiers, and multifunction devices to PSA Members. The resulting contract will provision the lease and/or sale of products.PSA intends to award a cooperative contract to provide comprehensive printers, copiers and multifunction devices to current and potential PSA members. PSA members will be able to utilize the services awarded in a contract either individually or in any combination thereof through the execution of a Supplemental Agreement. This contract will enable the agencies to lease or purchase on an “as needed” basis from a competitively awarded contract with high-performance vendors.Offerors are to propose the broadest possible selection of printers, copiers and multifunction devices and Solutions they offer. A contract resulting from this RFP may include, but not be limited to, the following types of service categories:Multifunctional devices (color/black and white) - digital copiers, wide format copiers, printers, scanners, fax machines;Related equipment, hardware, software, accessories and supplies;Electronic document management solutions;Printer fleet management and overflow printing services;Printer maintenance; andPrinter supplies such as toner and ink.Offerors may respond to any or all of the services described above.PSA is seeking vendors that have the depth, breadth and quality of resources necessary to offer options of equipment purchase, lease and/or monthly rental, including installation and maintenance services, and supplies (e.g., toner, staples, etc.). Offeror shall indicate in writing whether maintenance services and supplies are sold separate from any lease/rental agreement(s), or priced and included within or as part of the lease/rental agreement(s) executed with the End User. PSA prefers the vendor to offer the availability for each individual participating PSA member agency (End User) to opt for which of the above options best fit their organizational needs and is in the best interest of their entity.