PRINTERS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulations (FAR) and Subpart 13.5 - Test Program For Certain Commercial Items of the Federal Acquisition Regulations (FAR) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This is a Request for Quote (RFQ) and the solicitation number is SP3100-09-Q-0021. This solicitation is set-aside for small business concerns. The Defense Distribution Depot Cherry Point, NC (DDCN) and Defense Distribution Depot Warner Robins, GA (DDWG) have a requirement to purchase Laser Printers with Network Card, 49 each Kyocera FS-2000DN with Network Card or Equal with a minimum 3 year warranty as described below (CLIN 0001 thru CLIN 0002). This is a BRAND NAME or EQUAL acquisition; in accordance with FAR 52.211-16, a list of the salient physical, functional, or performance characteristics that - equal products must meet are attached or can be obtained from the DDC Contract Specialist. Specifically the Laser Printer and Network Card must be brand name or equal to Kyocera FS-2000DN. The salient characteristics are listed below: CLIN 0001 - LASER PRINTER AND NETWORK CARD SAME OR EQUAL TO KYOCERA FS-2000DN SHIP TO: DEFENSE DEPOT CHERRY POINT, NC 28533 (DDCN) 6 EACH @ $_______________ EACH = $_______________ TOTAL CLIN 0002 - LASER PRINTER AND NETWORK CARD SAME OR EQUAL TO KYOCERA FS-2000DN SHIP TO: DEFENSE DEPOT WARNER ROBINS AFB, GA 31098 (DDWG) 43 EACH @ $_______________ EACH = $_______________ TOTAL SALIENT CHARACTERISTICS SAME AS OR EQUAL TO KYOCERA FS-2000DN CHARACTERISTIC - Creating/Printing Graphics DESCRIPTION - The printer must be capable of creating/printing graphics using a print stream embedded with the PCL6 an latest Kyocera PRESCRIBE print languages and both mixed. The printer must be also capable of a default setting line printer, landscape emulation. CHARACTERISTIC - Embedded Print Stream DESCRIPTION - The printer must be able to regularly and dynamically switch between PCL6 and latest Kyocera PRESCRIBE print languages in the same job, print stream, page with no outside assistance. CHARACTERISTIC - Communications Interfaces DESCRIPTION - The printer must have at a minimum the following three communications interfaces embedded in the unit itself. (All Interfaces are to be able to print the same product regardless of interface): RJ45 Ethernet USB Parallel (Centronix) CHARACTERISTIC - TCP/IP DESCRIPTION - The printer must be capable f printing autonomously using the TCP/IP LPD (line printr daemon) protocol on TCP/IP port 515. Printer must be able to successfully work with a print server sending ASCII characters through the parallel (Centronix) and USB ports. CHARACTERISTIC - Power Outages DESCRIPTION - The printer must have the ability to internally load, store, and maintain through power outages the TCP/IP network specifics to include: IP address Subnet Mask Default Router Other settings set as default CHARACTERISTIC - Paper Sizes DESCRIPTION - The printer must be capable of printing a range of paper sizes that are commonly available for the various commercially available laser printers. From letter to legal is required. Print must be able to return to the default when graphics print jobs are completed. CHARACTERISTIC - RAM Memory DESCRIPTION - The printers must come equipped with the appropriate and sufficient ram and memories to print the graphics jobs at the rates speeds or the printer. The heaviest concentration graphics job is ~8%-10% density. CHARACTERISTIC - Orientation DESCRIPTION - Printers must be able to set the default orientation to portrait or landscape and be able to switch dynamically on command in the print stream between them. No outside or operator intervention is expected. CHARACTERISTIC - Fonts DESCRIPTION - An array of internal English scalable fonts must be resident on all the printer types to seamlessly accomplish the required print jobs to include the current graphics products utilized in DDC operations and all major linear and 2d barcodes (3 of 9, 128, UPC, PDF417, Micro PDF417. Font system must be supported through the life of the product. CHARACTERISTIC - Power Configurations DESCRIPTION - The printer must be capable of various power configurations to support DDC CONUS and overseas operations in the following countries (US ~115V/60Hz and ~220V/50Hz): United States Japan Korea Germany Italy Kuwait/Bahrain CHARACTERISTIC - Duplex DESCRIPTION - The printers must have the internal ability (without any additional cost for support equipment) to perform DUPLEX based on commands embedded in the print stream. CHARACTERISTICS - Interface DESCRIPTION - The printer must come with a simple user/operator interface t include a message screen on the face to pass normal function and error messages to the operator. CHARACTERISTICS - Power/Status Indicator DESCRIPTION - The printer must come with a power/status indicator mechanism so an operator can determine a power out situation with a glance. An active LCD screen is considered a sufficient power status indicator. CHARACTERISTIC - Consumables DESCRIPTION - The printer must be supplied with the ability to replace consumables easily, quickly and efficiently. Consumables must be currently marketed and commercially available for th life of the product. CHARACTERISTIC - Power DESCRIPTION - The appropriate power cord must be supplied with the printer. Power must be UL listed or listed by appropriate similar authority. PRINTERS SHALL ALSO BE PROVIDED WITH THE FOLLOWING: - Printer must come with a minimum of 3-year warranty - The warranty must start the day the system is placed in service - Printer must come with a minimum of 7-years of firmware, font and upgrade support as part of the warranty. In any case the font and firmware system is to be supported for the life of the product. - The printer must be supported for consumables, firmware and parts as least 5-years after being discontinued. The printers will be required for operation both inside continental United States and outside the continental United States sites. Offerors shall provide the unit price for each component and the total amount, inclusive of shipping costs (FOB Destination). Equipment shall be shipped to the locations shown above, exact shipping addresses will be provided in the final award, or can be obtained from the Contract Specialist POC. Note: The desired delivery schedule is 2 weeks ARO and the required delivery schedule is 30 days ARO. If providing an - OR EQUAL product, offerors must submit technical information which demonstrates that the item offered meets the minimum salient characteristics per the attached (reference FAR 52.211-6). This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-27 effective 17 September 2008 and Defense Federal Acquisition Regulation Supplement (DFARS) DCN 20081020 edition and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5 and PROCLTR 2008-67. The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil. Any award resulting from this solicitation will be issued on a Standard Form (SF) 1449. The preferred method of payment for supplies under this order is by the Acquisition Operations Office via the Government Purchase Card (VISA). The following FAR and DFARS clauses and provisions apply to this acquisition: FAR 52.212-1 Instructions to Offers-Commercial Items. Addenda to 52.212-1; the following paragraphs are hereby deleted from this provision: (d) products samples, (e) multiple offers and (h) multiple awards. NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the Central Contractor Registration (CCR) database IAW FAR 52.212-1(k) and DFARS 204.1104. Registration may be done on line at: www.ccr.gov. FAR 52.211-6 -- Brand Name or Equal. (a) If an item in this solicitation is identified as - brand name or equal, the purchase description reflects the characteristics and level of quality that will satisfy the Government's needs. The salient physical, functional, or performance characteristics that - equal products must meet are specified in the solicitation. (b) To be considered for award, offers of - equal products, including - equal products of the brand name manufacturer, must Meet the salient physical, functional, or performance characteristic specified in this solicitation; Clearly identify the item by (i) Brand name, if any; and (ii) Make or model number; Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification. (c) The Contracting Officer will evaluate - equal products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer. (d) Unless the offeror clearly indicates in its offer that the product being offered is an - equal product, the offeror shall provide the brand name product referenced in the solicitation. (End of provision) DLAD 52.233-9000 AGENCY PROTESTS (SEP 1999) Companies protesting this procurement may file a protest 1) with the Contracting Officer, 2) with the General Accounting Office, or 3) pursuant to Executive Order No. 12979, with the Agency for a decision by the Activity's Chief of the Contracting Office. Protests filed with the agency should clearly state that they are an - Agency Level Protest under Executive Order No. 12979. (Note: DLA procedures for Agency Level Protests filed under Executive Order No. 12979 allow for a higher level decision on the initial protest than would occur with a protest to the Contracting Officer; this is not an appellate review of a Contracting Officer's decision on a protest previously filed with the Contracting Officer). Absent a clear indication of the intent to file an agency level protest, protests will be presumed to be protests to the Contracting Officer. (End of Provision) DLAD 52.233-9001 DISPUTES: AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (ADR) (JUN 2001) (a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute. (b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1, or for the agency, by the Contracting Officer, and approved at a level above the Contracting Officer after consultation with the ADR Specialist and with legal counsel (see DLA Directive 5145.1). Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the Contracting Officer before determining ADR to be inappropriate. (c) If you wish to opt out of this clause, check here ( ). Alternate wording may be negotiated with the Contracting Officer. (End of Provision) OFFER SUBMISSION INSTRUCTIONS'Quotes must include the following items. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award. 1. Quotations may be submitted in contractor format and shall include: (1) Company name, address, telephone number, e-mail address, and FAX number; (2) Solicitation number; (3) Unit Price and extended prices for all CLINS; (4) Contractor DUNS Number and Commercial and Government Entity (CAGE) Code, (5) Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation) 2. Contractors are required to include a copy of the FAR provision 52.212-3-Offeror Representations and Certifications-Commercial Items and DFAR 252.212-7000-Offeror Representation and Certification-Commercial Items with its proposal or may indicate completion of the representations and certifications on the internet at http://orca.bpn.gov. Failure to include the certifications along with the price proposal or to complete the certifications on the internet may result in elimination from consideration for award. FAR 52-212-2 Evaluation - Quotes will be evaluated in accordance with FAR 13.106. The Government intends to evaluate quotes in response to this quotation without discussions and will award one firm-fixed price contract to the responsible offeror whose quote represents the total overall lowest price which meets the product technical requirements for all CLINS. Therefore to be considered for award, a quote must be provided for all CLINS. FAR 52.212-4 Contract Terms and Conditions'Commercial Items. Addenda to 52.212-4; the following clauses apply: FAR 52.247-34 FOB Destination FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes of Executive Orders'Commercial Items (in paragraph (b) the following clauses apply: FAR 52.203-6 Restrictions on Subcontractor Sales to the Government FAR 52.219-14 Limitations on Subcontracting FAR 52.222-3 Convict Labor FAR 52.222-19 Child Labor'Cooperation with Authorities and Remedies FAR 52.222-21 Prohibition of segregated facilities FAR 52.222-26 Equal Opportunity FAR 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans FAR 52.222-36 Affirmative Action for Workers with Disabilities FAR 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era, and Other Eligible Veterans FAR 52.222-39 Notification of Employee Rights Concerning Payment of Union Dues or Fees FAR 52.222-50 Combating Trafficking in Persons FAR 52.225-13 Restriction on Certain Foreign Purchases FAR 52.232-36 Payment by Third Party FAR 52.232-33 Payment by Electronic Funds Transfer'Central Contractor Registration FAR 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The following additional clauses/provisions apply: FAR 52.203-3 Gratuities DFARS 252.225-7012 Preference for Certain Domestic Commodities DFARS 252.225-7036 Buy American Act'Free Trade Agreement'Balance of Payments Program ALT I DFARS 252.243-7002 Request for Equitable Adjustment DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DFARS 252.247-7023 Transportation of Supplies by Sea DFARS 252.247-7024 Notification of Transportation of Supplies by Sea DLAD 52.247-9012 REQUIREMENTS FOR TREATMENT OF WOOD PACKAGING MATERIAL (WPM) (FEB 2007) (a) This clause only applies when wood packaging material (WPM) will be used to make shipments under this contract and/or when WPM is being acquired under this contract. (b) Definition. Wood packaging material (WPM) means wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. The definition excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSD). (c) All Wood Packaging Material(WPM) used to make shipments under DOD contracts and/or acquired by DOD must meet requirements of International Standards for Phytosanitary Measures (ISPM) 15, "Guidelines for Regulating Wood Packaging Materials in International Trade." DOD shipments inside and outside of the United States must meet ISPM 15 whenever WPM is used to ship DOD cargo. (1) All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) in accordance with American Lumber Standard Committee, Incorporated (ALSC) Wood Packaging Material Program and WPM Enforcement Regulations (see http://www.alsc.org/). (2) All WPM shall include certification/quality markings in accordance with the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved DUNNAGE stamp. (d) Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry. The Agency reserves the right to recoup from the Contractor any remediation costs incurred by the Government. (End of Clause) All questions and inquiries should be addressed via email to contact@example.gov. Request for Quote Number SP3100-09-Q-0021. Pricing and representations/certifications are required NLT 3:00 PM EDT ON DECEMBER 03, 2008. This information should be submitted to above email address or faxed to +1 (555) 000-0000. Contractors must be capable of accepting payment by either electronic funds or government credit card for this procurement. ALL SOURCES MUST BE REGISTERED IN THE CENTRAL CONTRACT REGISTRATION DATABASE, http://www.ccr.gov/, or an award cannot be processed.