Printing and Mailing of Tax Statements and Envelopes

The Hidalgo County procurement process for the printing and mailing of tax statements and envelopes is initiated through a formal Request for Bids (RFB No.: 24-0032-05-08-07), with a release date of April 20, 2024, and a submission deadline of May 8, 2024. The project involves selecting qualified vendors to handle the printing and mailing of tax-related documents, with the County emphasizing compliance with federal and state regulations, including those related to nondiscrimination, labor standards, and federal aid provisions. The solicitation is managed by the Hidalgo County Purchasing Department, with a primary contact person named Olga Garza, and the process is conducted under the oversight of the Texas Tax Assessor & Collector’s office. Bidders are required to submit various certifications and documentation to demonstrate eligibility and compliance, including certifications regarding debarment, suspension, and ineligibility, as well as adherence to federal contract provisions such as the FHWA-1273 for federal-aid construction projects, if applicable. Insurance requirements are detailed, mandating comprehensive coverage for general liability, automobile liability, uninsured/underinsured motorist coverage, and workers’ compensation, with certificates of insurance to be maintained throughout the contract duration. Additionally, the County emphasizes the inclusion of its Historically Underutilized Business (HUB) program, encouraging participation from certified HUB subcontractors to promote equitable procurement opportunities. The process also incorporates federal clauses related to nondiscrimination, property transfer, and compliance with federal awards, ensuring that all contractual obligations align with applicable laws and regulations. Reference and performance evaluation forms are part of the procurement documentation to facilitate contractor vetting and performance monitoring, reinforcing the County’s commitment to transparency, legal compliance, and equitable participation in its procurement activities.