Printing and Mailing Services for the City's Newsletter and Recreation Guide

The City is requesting proposals from experienced, qualified vendors to print and mail the City's monthly newsletter and quarterly recreation guide. The selected vendor will print, bind, and manage the bulk mailing of both publications to all Diamond Bar households and businesses with 91765 and 91789 ZIP Codes through the United States Postal Service (USPS). There are approximately 22,500 addresses in Diamond Bar. Additionally, depending on the issue, the vendor will be required to drop off additional copies of the publications (250-500 of monthly newsletters, and 500-2,500 of recreation guides) to a designated City facility. City staff will coordinate mailing dates with selected vendor to ensure each publication is delivered via USPS’s EDDM mailing service to all residential and business addresses in Diamond Bar no later than the end of each month. Postage will be paid using the City’s bulk permit account – permit held at the Chino post office.RequirementsThe vendor must be able to meet the following requirements:Use high-quality print standards and paper containing at least 30% recycled content per the specifications outlined below.Submit digital draft files of the publications for City approval prior to printing, and accommodate edits as necessary.Communicate with USPS to determine the number of Diamond Bar addresses with a 91765 and 91789 ZIP Codes and provide City staff a postage statement from USPS indicating mailing count and postage fees for each monthly mailing.Sort and bundle publications per USPS’s EDDM requirements, take to the Chino post office (5375 Walnut Ave. Chino, CA 91708) for weight verification, and drop off bundles for mailing at Walnut and Diamond Bar post offices (280 S Lemon Ave, Walnut, CA 91788 and 1317 S Diamond Bar Blvd. Diamond Bar, CA 91765). Additionally, extra copies of the publication must be delivered to a designated City facility, not sent by mail. All verifications/drop-offs must be done on the same day.Meet strict deadlines – digital proof must be provided no later than 24 hours are receipt of files, and mailing of the publication once the digital proof is approved must be completed within five business days.Publication Specifications Newsletter – 4-page (5 times a year) Flat size: 16.75” x 10.875 folded and trimmed to final size: 8.375” x 10.875” Color: 4/4 process with bleeds Paper: 80# with 30% PCW fiber Newsletter – 6-page (4 times a year) Flat size: 25.125” x 10.875” folded & trimmed to 8.375” x 10.875” Color: 4/4 process with bleeds Paper: 80# with 30% PCW fiber Recreation Guide – 32-page, includes cover (3 times a year) Flat size: 16.75” x 10.875”, finished size of 8.375” x 10.875, saddle stitched on 10.875” side Color: 4/4 process with bleeds Paper: 70# with 30% PCW fiber