Process, Print And Mail Tax Bills And Sb190 Statements For The Collector's Office

  Christian County invites qualified vendors to submit responses for the ITB #2025-10 Process, Print and Mail Tax Bills 2025 in accordance with the requirements stated herein.   BACKGROUND: This bid is for the Collector's Office. This is to process, print and mail out tax bills (real and personal property tax bills) on behalf of Christian County. Please keep in mind that the following volumes are estimates at this time.  More specific numbers will not be available prior to the bidding of this job.   The successful Contractor must demonstrate to the satisfaction of the Collector their company's knowledge regarding form printing, data file conversion, bar code imaging, and mail processing conforming to U.S. Postal Service specifications for automated mailings.   In mid to late October, the vendor will receive the information from our software vendor.  You will need to process this information to re-format for laser printed tax bills. 
QUESTIONS: Questions should be submitted online through the Christian County Electronic Bidding portal before 9:00 a.m. August 20, 2025.   SUBMITTAL: Christian County proposal submittals must be made by the Christian County online ebidding portal. No hand delivered bids, faxes or emails will be accepted.
Bids are due before 9:00 a.m. August 25, 2025.. Register as a vendor at: https://www.christiancountymo.gov/bidding-opportunities/. Contact purchasing at +1 (555) 000-0000 for help with registering.
PRICING: You will enter your pricing under the LINE ITEMS TAB.  Note: Quantities are best estimates.  Please note that the awarded bidder will bill Christian County Collector's Office on the "actual" quantities.     Quoted prices shall include all costs required to successfully perform the project as described in the bid.  Any additional charges not individually noted in the bid document shall be assumed to be included in quoted cost. The prices given will be firm fixed. 
Note: Agreements signed by Christian County must be signed by at least a majority of the members of the County Commission. Agreements must be attested by the County Clerk and approved to form by the County Counselor. In addition, the County Auditor must certify that there is an unencumbered balance available to pay the contract cost.
The Christian County Commission reserves the right to refuse or reject any and all bids and waive any formality or irregularity in any bid received. The Commission reserves the right to make awards to other than the low bidder, or multiple bidders, if such award(s) is deemed to be in the county’s best interest.
  SAMPLES: Attach a sample of the forms from previous projects to the RESPONSE TAB. This is the only way the Collector can review your work. Failure to do so may result in disqualification.     Note:  The County Collector will have the final say whether the forms each bidder provides are acceptable.     DECLARATION PAGE: View under ATTACHMENTS TAB. Print, review, sign and upload the Declaration Page under the RESPONSE TAB. The vendor hereby declares understanding, agreement, and certification of compliance to provide the items and/or services at the prices quoted in accordance with all terms and conditions, requirements, and specifications of this original invitation to bid. By signing this document, you certify that the company you represent is not disbarred by the U.S. government under the SAM.gov website and/or any entity in the state of Missouri. The vendor further agrees that upon receipt of an authorized purchase order from the Christian County Commission or when a Notice of Award is signed and issued by the Commission, a binding contract shall exist between the vendor and Christian County. An authorized Company representative’s signature is required to confirm understanding of this statement.
HISTORY: Christian County is a first-class county without a charter form of government. The governing body of Christian County is the County Commission. The Commission consists of a Presiding Commissioner, a Western Commissioner, and an Eastern Commissioner. Its county seat is Ozark, Missouri. The County was organized in 1959 and continues to be one of the fastest-growing counties in the state. Cities in Christian County include Billings, Clever, Fremont Hills, Highlandville, Nixa, Ozark, Sparta and Village of Saddlebrooke.