Procure alfalfa hay for the animals at the Rock Sp
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Bureau of Land Management is soliciting 2,500 tons of 2026 crop alfalfa hay for use at the Rock Springs Wild Horse and Burro Facility in Rock Springs, Wyoming, through a combined synopsis/solicitation issued as a Request for Quotation under FAR Part 12 for commercial items and FAR Part 13 for simplified acquisition procedures. This is a 100% total small business set-aside under NAICS code 111940, Hay Farming, with a size standard of $2,500,000 in average annual receipts, and only small businesses qualifying under this standard may submit quotations. The solicitation requires submission of a technical proposal demonstrating capability to supply, deliver, unload, and stack alfalfa hay in strict compliance with detailed specifications, including bale dimensions of 3×4×8 ft or 3×3×8 ft, moisture content between 10% and 16%, crude protein levels ranging from 14% to 25%, and protection from mold, dust, spoilage, and noxious weeds. All offerings must include a Quality Control Plan, three verified past performance references, a current 2026 nutritional analysis of the hay, identification of any subcontractors via completed SF 1413 forms, and a detailed description of unloading and stacking equipment. The quotation must also include a completed FAR 52.212-3 Offeror Representations and Certifications form and be submitted electronically by July 15, 2026, at 2:00 p.m. Mountain Time to the designated point of contact. Delivery is FOB destination to the Rock Springs facility, with performance required between July 27 and October 30, 2026, and deliveries must occur Monday through Friday between 7:30 a.m. and 3:30 p.m., excluding federal holidays. The award will be made on a Lowest Price Technically Acceptable basis, meaning only technically acceptable proposals submitted at the lowest evaluated price will be selected. All proposals must meet mandatory technical criteria, including submission of certified weight tickets for each load, proper handling and storage of hay—either barn-stored or protected by tarps—and compliance with USDA and Department of the Interior regulatory standards. Invoicing must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform, and contractors must maintain active SAM registration with a valid Unique
General Info
Agency
NAICS
Place of Performance
Lionkol Road, Rock Springs , WY, 82901Set-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
(i) This is a combined synopsis/solicitation for the acquisition of commercial products prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested by July 8, 2026 at 2:00 p.m. Mountain Time and a written solicitation will not be issued.
(ii) Solicitation Number 140L6226Q0015 is being issued as a Request for Quotation (RFQ). This solicitation will utilize the policies contained in FAR Part 12, Acquisition of Commercial Products and Commercial Services in conjunction with the policies and procedures for solicitation evaluation and award prescribed in FAR Part 13, Simplified Acquisition Procedures, as appropriate for this acquisition.
(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 effective March 13, 2026.
(iv) This solicitation is being issued as a 100% total small business set-aside. The NAICS associated with this solicitation is 111940, Hay Farming, size standard of $2,500,000.00.
(v) See the attached Specifications (Attachment 1) for detailed requirements. The Price Schedule to be completed and returned with your quotation is in Attachment 2.
(vi) The alfalfa hay to be acquired through this combined synopsis/solicitation will be delivered to the Rock Springs Wild Horse and Burro Facility at Lionkol Road, Rock Springs, WY 82901.
(vii) Performance location is detailed in the attached Specifications Document (Attachment 1).
(viii) FAR Provision 52.212-1, Instructions to Offerors Commercial Products and Commercial Services, applies to this acquisition. Potential quoters shall read and comply with all of the requirements.
(ix) Basis for Award:
The request for proposal shall be evaluated as a Lowest Price Technically Acceptable.
PROPOSAL SUBMISSION
TECHNICAL PROPOSAL: The offeror shall submit a technical proposal demonstrating their capability to supply, deliver, unload, and stack alfalfa hay in accordance with the Statement of Work (SOW). The proposal shall include a detailed narrative describing the offerors approach to meeting hay quality requirements, ensuring timely delivery, maintaining moisture and nutritional standards, handling and stacking procedures, and providing adequate equipment and staffing.
All proposals must include the following:
1. Subcontractor Identification
Offerors shall identify all subcontractors or suppliers that will provide hay not grown or harvested on the offerors own property.
A completed SF 1413, Statement and Acknowledgment, shall be submitted for each subcontractor.
2. Quality Control Plan
Offerors shall provide a Quality Control Plan outlining procedures to ensure compliance with all hay quality, moisture, nutritional, handling, and delivery requirements described in the SOW.
3. Past Performance
Offerors shall provide a minimum of three (3) relevant past performance references for similar hay supply contracts. Each reference must include contact information, contract value, performance period, and a brief description of the work.
4. Hay Nutritional Analysis
Offerors shall provide a current 2026 hay nutritional analysis, including at a minimum:
Moisture Content
Crude Protein
Carbohydrates
Energy Values
Additional optional metrics such as TDN, fat, calcium, phosphorus, and magnesium may be included.
5. Equipment Capability
Offerors shall describe the equipment that will be used to unload and stack hay upon delivery, ensuring compliance with the SOW¿s on site handling and placement requirements.
Failure to provide all required technical information may result in the proposal being determined non-responsive and ineligible for award.
(x) Quoters shall include a completed copy of FAR Provision 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services, with their quotation.
(xi) FAR Clause 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services applies to this acquisition. See Attachment 5 for FAR reference.
(xii) FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services, applies to this acquisition. See Attachment 5, FAR Clause 52.212-5 for additional information.
(xiii) Additional clauses that apply to this acquisition are provided within solicitation. These clauses will be incorporated into the successful quoters contract award. Additional provisions that apply to this acquisition are provided within solicitation. These provisions are incorporated into this solicitation but will not be incorporated into the successful quoters contract award.
(xiv) The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.
(xv) Quotations are due no later than July 8, 2026, 2:00 p.m. MT. Quotations shall be submitted via electronic mail to the point of contact listed below in section (xvi).
Interested parties may submit questions relating to this solicitation via electronic mail to the point of contact listed in section (xvi) and are due no later than June 29, 2026 10:00 a.m. MT.
(xvi) The following individual is the point of contact for this combined synopsis/solicitation.
Crystal Martinez
Contract Specialist
Bureau of Land Management
Crystal Martinez
Email: crystal_martinez@ios.doi.gov
Contracting Officer
Bureau of Land Management
Laura Park
Email: laura_park@ios.doi.gov
The following attachments are hereby incorporated into this combined synopsis/solicitation:
Attachment 1 - Statement of Work- Specifications
Attachment 2 - Price Schedule
Attachment 3 - Standard Form SF 1413
Attachment 4 - Wage Determination