Procurement Card & Fleet Credit Card Services

This contract involves Cincinnati Public Schools (CPS) seeking proposals from qualified organizations to establish a comprehensive Procurement and Fleet Card Program. The initiative aims to enhance the district’s purchasing capabilities by implementing a single vendor solution that covers both procurement and fleet cards, with an emphasis on including a rebate component to maximize the efficient use of CPS funds. While CPS currently operates a procurement card program, it lacks a fleet card program, and this contract seeks to fill that gap. The procurement process includes a potential virtual demonstration of software and program capabilities, scheduled for mid-March, allowing CPS to evaluate data-driven presentations from shortlisted bidders. The contract size is estimated between $500,000 and $2,000,000, with responses due by February 24, 2025. The broader context of the contract includes adherence to district policies such as the Conflict of Interest Policy, which emphasizes transparency and integrity in decision-making processes, and compliance with various procurement standards and procedures. The contract’s scope and requirements are aligned with Ohio’s state and local government procurement practices, ensuring competitive bidding and fair evaluation. The RFP process involves detailed proposal submissions, adherence to cybersecurity and documentation rules, and the potential for renewal based on performance. This initiative is part of CPS’s ongoing efforts to modernize and streamline financial operations, improve cost savings through rebates, and ensure responsible management of public funds within the district’s procurement framework.