Professional Land Surveying Services Three-Year Contract

REQUEST FOR PROPOSALS (RFP) Professional Land Surveying Services – Three-Year Contract Issued by: Essex County Land Bank Proposal Due Date: Friday March 28, 2025 1. INTRODUCTION The Essex County Land Bank (ECLB) is soliciting proposals from qualified, insured land surveying firms to provide professional surveying services for scattered-site properties located throughout Essex County, New York. The selected contractor will enter into a three-year professional services contract and will be responsible for conducting boundary surveys, preparing certified plats, and providing associated services to support property redevelopment efforts. The Essex County Land Bank encourages proposals from Minority and Women-Owned Business Enterprises (MWBE), Service-Disabled Veteran-Owned Businesses (SDVOB), and Section 3 firms in alignment with our commitment to equitable economic development. 2. SCOPE OF SERVICES The selected contractor will be expected to provide professional surveying services, including but not limited to: Boundary Surveys: Conduct field surveys to establish and confirm property boundaries. Topographic Surveys: Capture terrain and elevation data where necessary. Plat and Legal Descriptions: Prepare certified survey plans and legal property descriptions in compliance with NYS requirements. Stakeout & Marking: Mark property lines and key site features as requested. Coordination with Local Jurisdictions: Work with town and county officials to ensure compliance with local zoning and land-use regulations. Deliverables: Provide digital and hard copies of all survey data, plats, and reports. All work must adhere to New York State surveying standards, local municipal codes, and industry best practices. 3. PROPERTIES TO BE SURVEYED The following properties will require surveying services under this contract: 108 Montcalm St., Ticonderoga 103 Montcalm St., Ticonderoga 741 Stowersville Rd., Lewis 29 Myers St., Ticonderoga 8 John St., Ticonderoga 175 The Portage, Ticonderoga 60 The Portage, Ticonderoga 34 Brandy Brook Lane, North Elba 13127 NYS Rt 9, Jay 65 Curtis Way, Bloomingdale Additionally, the Essex County Land Bank may add up to 20 additional properties as needed during the contract term. 4. QUALIFICATIONS & REQUIREMENTS Interested firms must meet the following requirements: Licensed and insured to perform surveying services in New York State. Experience in scattered-site land surveys for redevelopment, housing, or municipal projects. Knowledge of Essex County zoning regulations and land-use policies. Demonstrated capacity to complete work within designated timeframes. Willingness to comply with MWBE, SDVOB, and Section 3 participation goals. 5. PROPOSAL SUBMISSION REQUIREMENTS Interested firms must submit a proposal including the following: A. Cover Letter Firm’s name, address, point of contact, email, and phone number. A brief statement of interest and commitment to project timelines. B. Firm Qualifications & Experience Summary of experience in land surveying services, particularly for municipal or redevelopment projects. Relevant project examples with client references. C. Project Approach & Timeline Proposed methodology for surveying scattered-site properties. Expected timeline for completion of services. D. Cost Proposal Detailed fee schedule, including per-site or lump sum pricing. Breakdown of additional costs (travel, document preparation, etc.). E. Proof of Insurance & Licensing Copies of applicable professional licenses. Proof of general liability and professional liability insurance. F. MWBE/SDVOB/Section 3 Status (if applicable) Certification documents for MWBE, SDVOB, or Section 3 eligibility. 6. EVALUATION CRITERIA & SCORING Proposals will be evaluated based on the following weighted criteria: Evaluation Criteria Weight (%) Experience & Qualifications 25% Technical Approach 25% Cost Proposal 15% MWBE/SDVOB/Section 3 Participation 15% Completeness & Compliance 10% Overall Proposal Quality 10% TOTAL SCORE 100% Each proposal will be scored on a scale of 1 to 10 for each category. The highest-scoring proposal will be recommended for contract award. 7. TIMELINE RFP Issued: 2/27/25 Questions Due: 3/21/25 Proposal Submission Deadline: 3/28/25 Selection & Award Notification: 4/1/25 Project Commencement: 4/7/25 8. SUBMISSION INSTRUCTIONS Proposals must be submitted by March 28, 2025 via email or hard copy to: Essex County Land Bank Nicole Justice Green contact@example.gov or +1 (555) 000-0000 9. ADDITIONAL INFORMATION The Essex County Land Bank reserves the right to reject any or all proposals or request additional information. Firms may be required to participate in an interview or clarification meeting before final selection. The award of the contract is contingent on funding availability and executive approval. Thank you for your interest in partnering with the Essex County Land Bank!   Service-Disabled Veteran-Owned Set Aside: No Total MWBE Participation Goals: 20% Service-Disabled Veteran-Owned Business Contracting Goal: 10% Disadvantaged Owned Sub-Contracting Goal: 10% Due date:03/28/2025 4:00 PM Contract term: TBD County(ies): Essex Location: Essex County Business entities awarded an identical or substantially similar procurement contract within the past five years: None