Professional Services - Engineering/Surveying IDIQ

The contract involves establishing a qualified pool of engineering and surveying firms to support East Texas A&M University (ETAMU) for various construction and institutional projects on an as-needed basis through an Indefinite Delivery/Indefinite Quantity (IDIQ) arrangement. The solicitation, RFQ-26-0001, emphasizes qualifications, experience, and the ability to deliver high-quality services efficiently, with responses due by October 30, 2025. The agreement is governed by Texas state statutes, university policies, and specific certifications, including compliance with laws related to non-discrimination, conflict of interest, debarment, and international trade restrictions. The contract does not specify fixed prices or quantities but relies on project-specific task orders, with the overall contract value estimated between five and twenty million dollars. The selection process is qualifications-based, focusing on demonstrated competence, past performance, organizational stability, and responsiveness, with multiple firms to be selected for inclusion in a pool from which project assignments will be made. All submittals must include completed forms such as the Execution of Offer, Non-Collusion Affidavit, and HUB Participation Plan, packaged as a single PDF not exceeding 40 pages (excluding cover, table of contents, divider pages, and exhibits). The submission must be made electronically via ETAMU’s designated portal by the deadline, with inquiries directed to the procurement officer. The contract emphasizes strict adherence to certifications, insurance requirements, and compliance with applicable laws, while providing flexibility for modifications and project-specific scope adjustments. Inspection and acceptance are conducted at the project site, with responsibilities shared between the contractor and ETAMU staff, ensuring work conforms to contract documents, codes, and standards before final approval. Overall, the contract establishes a comprehensive framework for professional engineering and surveying services, emphasizing qualifications, legal compliance, and responsive project execution within a structured procurement process.