Psst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveCLEATUS Webinar: AI for Government Contracting — Free Webinar — Wednesday, September 30 at 2:00 PM EDT

Register Free →

Search

Top

Back to Contracts

Professional Transcription & Minutes Services

Active

State & Local

Response Deadline09/21/2026, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Show more

This subcontract for Professional Transcription and Minutes Services supports prime contractors on Richmond Redevelopment and Housing Authority projects in Richmond, Virginia. The provider is responsible for converting digital audio and video recordings into verbatim transcripts and summarized minutes following specific RRHA formats. Key deliverables include speaker identification, timestamping, and ADA-compliant captioning provided in SRT, VTT, and PDF formats. The contract mandates a high quality standard with a required accuracy rate of 98 percent and necessitates that personnel undergo confidentiality training. All final deliverables must be proofread and delivered as verbatim transcripts or finalized minutes. The solicitation was posted on September 10, 2026, with a response deadline of September 21, 2026, under NAICS code 811191.

General Info

Subcontract for professional transcription and minutes services for Richmond Redevelopment and Housing Authority.

Agency

Virginia → Richmond Redevelopment Housing AuthorityView Agency

NAICS

811191 - Automotive Oil Change and Lubrication ShopsView NAICS

Place of Performance

600 E Broad St Richmond, VA, USA

Set-Aside

NONE

Documents

This scope was carved out of RRHA-IFB-2026-27.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

RRHA-IFB-2026-27 Professional Services for Transcription

AI Contract Breakdown

Uniform Contract Format

No contract breakdown available.

Cannot generate Contract Breakdown because no documents were found from this contract's source.

Timeline

PostedSep 10

subcontract

Response DeadlineSep 21

Submission deadline

Response Deadline

09/21/2026, 06:00:00 PM UTCin 3 days

Ready to pursue this opportunity?

Start your free trial to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more

AgencyVirginia → Richmond Redevelopment Housing Authority

ContactsNo contacts available

OfficeN/A

Organization / Agency

Virginia → Richmond Redevelopment Housing Authority

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

Show more

Performs conversion of digital audio and video recordings into written text for prime contractors on Richmond Redevelopment and Housing Authority (RRHA) projects. Converts recordings into verbatim transcripts and summarized minutes using RRHA formats. Provides speaker identification, timestamping, and ADA-compliant captioning in SRT, VTT, and PDF formats. Requires 98% accuracy rate and confidentiality training. Delivers verbatim transcripts and final proofread minutes.

Similar Contracts

Same NAICS industry code

Heavy Equipment Maintenance ServicesThis subcontract for Heavy Equipment Maintenance Services involves providing ongoing maintenance and repairs for winter graders used by prime contractors on Ministry of Transportation Ontario projects. The scope of work includes performing routine inspections, mechanical repairs, and safety certifications utilizing heavy machinery diagnostic tools to ensure all equipment remains in good working order and operational readiness. The contract requires the deployment of duly qualified personnel to manage the equipment and the delivery of detailed maintenance logs. This opportunity is managed by the Government of Ontario under the agency of Transportation, with a response deadline set for October 14, 2026.

POSTED

DEADLINE

Heavy Equipment Maintenance & Service ProviderThe Heavy Equipment Maintenance and Service Provider subcontract supports prime contractors on South Dakota State Government projects by providing comprehensive technical support, emergency repairs, and scheduled preventative maintenance. The scope of work includes parts replacement using genuine OEM components and the application of diagnostic tools to ensure equipment operationality, with all services documented through detailed maintenance reports. To qualify for this role, technicians must hold ASE or manufacturer-specific certifications. This opportunity is categorized under NAICS code 811191 and was posted on September 15, 2026, with a response deadline of November 3, 2026.

South Dakota State Government

POSTED

DEADLINE

in about 2 months

Aerial Lift Safety Inspection and CertificationThis subcontract involves providing annual safety inspections and certifications for prime contractors working on Orange County Transportation Authority facility projects. The scope of work includes performing visual, operational, acoustic emission, load, hydraulic fluid, and dielectric tests on various equipment, including aerial lifts, scissor lifts, LPI lifts, man lifts, and platform lift trucks. The selected provider will utilize specialized load and dielectric testing equipment to ensure safety compliance and must deliver official certifications and completed inspection reports. This opportunity is managed by the California F&A-Contracts Administration and Materials Management agency under NAICS code 811191, with a response deadline of October 2, 2026.

F&A-Contracts Administration and Materials Management

POSTED

DEADLINE

Heavy Equipment Hydraulic Repair ServicesThis subcontract for the Department of the Air Force involves providing heavy equipment hydraulic repair services for a 2007 Grove TMS700E 60 Ton crane located at Malmstrom AFB. The contractor is responsible for performing complex repairs for prime contractors on Air Force RED HORSE Squadron projects, which includes diagnosing and fixing hydraulic leaks, replacing seals and hoses, and restoring hydraulic pressure. All work must be completed in accordance with Technical Order 36-1-191 and OEM specifications using specialized diagnostic tools and compliant components to ensure the crane is fully functional and drivable. The opportunity is listed under NAICS code 811191 and was posted on September 10, 2026, with a response deadline of September 25, 2026. This project falls under the jurisdiction of the Department of Defense and requires the delivery of a fully operational piece of heavy machinery.

Department Of The Air Force

POSTED

DEADLINE

Installation of Automatic Lubrication SystemsThis subcontract for the City of Peterborough involves the physical installation and configuration of automatic lubrication systems for tandem axle plow trucks. The scope of work includes routing and securing protected distribution lines, installing in-cab controls, and configuring time-controlled software to ensure a fully operational and tested system. Additionally, the contractor is responsible for providing necessary training to operators and mechanics regarding system maintenance. The project is categorized under NAICS code 811191 and was posted on September 9, 2026, with a response deadline of September 30, 2026. The selected provider will work as a subcontractor to prime contractors on fleet projects to deliver a complete lubrication solution for the city's vehicles.

City Of Peterborough

POSTED

DEADLINE

Supply & Install - Automatic Lubrication System

Solicitation # VOR-158-26

The City of Peterborough has issued Request for Supplier Qualifications VOR-158-26 to establish a Vendor of Record (VOR) for a three-year term beginning in 2026. The selected single legal entity will enter into a Master Framework Agreement to supply and install automatic lubrication systems on various City-owned fleet and equipment, including waste collection trucks, street sweepers, backhoe loaders, and tandem axle plow trucks. The scope of work includes providing installation services, maintaining detailed installation records, and ensuring all equipment meets City standards. Specific technical requirements include the use of single-line systems for tandem axle plow trucks. The contract includes provisions for liquidated damages of $25 per calendar day if defective workmanship or materials are not corrected within five days of notification. The evaluation process for this solicitation is based on a weighted scoring system that prioritizes company knowledge, skills, and experience, as well as the provision of at least three relevant project examples, including one from the public sector. Proponents are also evaluated on their regional service and commissioning support and their commitment to social procurement goals, such as inclusive employment and diverse supply chain certifications. Mandatory submission requirements include a completed submission form, pricing for specified line items, a valid business license, HST registration, and a Return on Investment (ROI) calculator. Additionally, respondents must demonstrate the ability to meet strict insurance requirements, including $5M in Commercial General Liability and $5M in Automobile Insurance. Performance will be monitored through a formal evaluation protocol, where substandard ratings may lead to supplier suspension for up to three years.

City Of Peterborough

POSTED

DEADLINE

Specialized Electronics and Sensor IntegrationThis subcontract for Specialized Electronics and Sensor Integration involves the installation of critical technology for New Hampshire State Police vehicle upfitting projects. The scope of work includes the integration of Kustom radar systems, vehicle camera packages, and auxiliary battery voltage monitors to ensure prime contractors deliver fully operational radar and surveillance systems with integrated power monitoring. The project is managed under the New Hampshire Department of Safety, with a response deadline of October 7, 2026. Classified under NAICS code 811191, the contract focuses on the technical delivery of specialized electronics and sensor systems tailored for law enforcement vehicle requirements.

Department Of Safety

POSTED

DEADLINE

Specialized Vehicle Hardware and Storage Supply/InstallThis subcontract for the New Hampshire Department of Safety involves the supply and installation of heavy-duty exterior and cargo hardware for state police vehicle upfitting projects. The scope of work focuses on providing prime contractors with essential equipment, including push bumpers, Model CBR-TAH-2 trunk vaults, cargo barriers, storage toppers, and Plastic Plus Scale Boxes and Racks specifically for Troop G builds. The primary objective is the delivery of installed exterior protection and secure cargo storage systems. This opportunity is categorized under NAICS code 811191 and was posted on September 9, 2026, with a response deadline of October 7, 2026.

Department Of Safety

POSTED

DEADLINE

Interior Upfitting and Equipment InstallationThis subcontract involves performing interior modifications for prime contractors on New Hampshire State Police vehicle upfitting projects. The scope of work includes the installation of standard consoles, computer and radio equipment, and all associated wiring. Additionally, the contractor is responsible for installing prisoner partitions, cages, and either Santa Cruz or Setina freestanding gun locks. The final deliverable is a fully outfitted vehicle interior featuring operational electronics and security partitions. This opportunity is managed by the New Hampshire Department of Safety under NAICS code 811191, with a response deadline of October 7, 2026.

Department Of Safety

POSTED

DEADLINE

Emergency Lighting and Siren InstallationThis subcontract for the New Hampshire Department of Safety involves the installation of standard lighting and control systems for New Hampshire State Police vehicle upfitting projects. The scope of work includes wiring emergency lighting systems and installing sirens and lights behind the grill specifically for detective and unmarked vehicle builds. The contractor is responsible for utilizing emergency light bars, sirens, control heads, and smoked lens exterior lighting to deliver a fully functional audible warning and emergency lighting system. This project is categorized under NAICS code 811191 and is managed through the state's procurement process with a response deadline of October 7, 2026.

Department Of Safety

POSTED

DEADLINE

Vehicle Glass Repair and Replacement (Mobile and In-Store)

POSTED

DEADLINE

Mobile Repair & Roadside Assistance

City of Spokane

POSTED

DEADLINE

More opportunities from Virginia → Richmond Redevelopment Housing Authority

Same awarding agency

RRHA-RFP-2026-29 Armed Security

Solicitation # RRHA-RFP-2026-29

The Richmond Redevelopment and Housing Authority (RRHA) is soliciting proposals under RFP RRHA-RFP-2026-29 for comprehensive armed security services across multiple family and senior housing communities, including the Housing Choice Voucher Office and Fay Towers. The selected contractor must provide Special Conservators of the Peace (S.C.O.P.) officers capable of performing arrests for trespassing violations, utilizing a combination of foot and vehicle post coverage and rapid incident response. Services are required seven days a week, with specific staffing mandates for the HCVP office during standard business hours and additional personnel during resident intake days. The contract features an initial one-year term with four optional yearly renewals, potentially extending the total duration to five years. Proposals must be submitted by October 12, 2026, at 2:00 PM EST, following extensions provided in Addendum No. 2. Award selection is based on the offeror deemed best suited and fully qualified, with evaluation factors focusing on responsiveness and a best-value approach rather than price alone. Required deliverables include daily activity reports, incident reports, monthly summaries, and data analytics provided via the contractor's own platform. Compliance requirements include DCJS licensing for all armed officers, mandatory background checks, drug screening, and adherence to Virginia and federal non-discrimination laws. The RRHA will monitor performance through a Key Performance Indicator (KPI) framework measuring response effectiveness, reporting accuracy, and community engagement.

Security Guards and Patrol Services

POSTED

DEADLINE

RRHA-IFB-2026-27 Professional Services for Transcription

Solicitation # RRHA-IFB-2026-27

The Richmond Redevelopment and Housing Authority is soliciting firm fixed price bids for professional transcription services under solicitation RRHA-IFB-2026-27. The contract covers an initial one-year term from October 1, 2026, to September 30, 2027, with the option for four additional one-year extensions. The selected contractor will convert digital audio and video recordings from Board of Commissioners, Committee, and RDC meetings into written text, providing both verbatim transcriptions and edited minutes. All work must be performed domestically within the United States, and the use of AI-assisted tools is strictly prohibited. The contract requires a minimum transcription accuracy rate of 98 percent, with deliverables provided in Microsoft Word or searchable PDF formats. Turnaround times are categorized as Standard (3 to 7 business days), Rush (24 to 48 hours), and Emergency (same day). Bidders may provide additional pricing for expedited services and accessibility formats such as SRT and VTT. Award will be granted to the low bidder who demonstrates sufficient financial ability, appropriate experience, and a clean legal and performance history. Bids must be submitted via eVA by September 21, 2026. Required documentation includes a notarized Statement of Bidder's Qualifications and various federal and state certifications, including Section 3 compliance and non-collusive affidavits. While the contractor must maintain insurance authorized by the Virginia State Corporation Commission, construction-specific requirements such as Davis-Bacon certified payroll and Virginia contractor licensing are not applicable to this service contract. Invoicing is based on actual hours transcribed, with payment generally issued 30 days after the invoice or delivery date.

Document Preparation Services

POSTED

DEADLINE

Site Work and Landscaping

Landscaping Services

POSTED

DEADLINE

Fencing and Perimeter Security

All Other Specialty Trade Contractors

POSTED

DEADLINE

Concrete Work (Footings & Pads)

Poured Concrete Foundation and Structure Contractors

POSTED

DEADLINE

Safety Surfacing Installation

All Other Specialty Trade Contractors

POSTED

DEADLINE

Playground Equipment Supply & Installation

All Other Specialty Trade Contractors

POSTED

DEADLINE

RRHA-IFB-2026-30 Hillside Playground Upgrade Final

Solicitation # RRHA-2026-30

The Richmond Redevelopment Housing Authority in Virginia is seeking bids for the Hillside Playground Upgrade project, identified by solicitation number IFB-127826. The work will be performed at 1500 Hardwood St, Virginia. Interested parties must submit their responses by the deadline of October 5, 2026, at 6:00 PM. For further inquiries or coordination, the point of contact is Dorothy Morris, who can be reached via email at dorothy.morris@rrha.com or by phone at 804-780-3450.

Other Heavy and Civil Engineering Construction

POSTED

DEADLINE

Security Vehicle Supply and LeasingThis subcontract opportunity with the Richmond Redevelopment Housing Authority in Virginia involves the supply or leasing of patrol vehicles for prime contractors managing security projects. The selected provider must deliver functional vehicles specifically equipped for vehicle post coverage and navigation within housing communities, such as Fay Towers. The contract requires that all vehicles maintain standard commercial registration and insurance. Interested parties must respond by September 23, 2026, for this project which falls under NAICS code 532111.

Passenger Car Rental

POSTED

DEADLINE

Armed Security Guard ServicesThis subcontract for Armed Security Guard Services supports the Richmond Redevelopment and Housing Authority by providing comprehensive security coverage for family and senior housing communities, specifically at Fay Towers. The scope of work includes both stationary post coverage and active foot and vehicle patrols to ensure a continuous security presence and rapid incident response, which includes the authority to make arrests for trespassing violations. All personnel assigned to this contract must hold valid professional licenses and armed security certifications. Interested parties must submit their responses by September 23, 2026, to fulfill the requirements under NAICS code 561612.

Security Guards and Patrol Services

POSTED

DEADLINE

Playground Fencing InstallationThis subcontract opportunity involves the installation of perimeter fencing for prime contractors working on Richmond Redevelopment and Housing Authority facility projects, specifically located at 1500 Hardwood Street. The scope of work includes the installation of fence posts, rails, and mesh or slats using either chain link or ornamental aluminum components as defined by project drawings. All work must comply with local building codes and specific RRHA security requirements, culminating in the delivery of completed perimeter fencing and gates. The project is categorized under NAICS code 238990 and was posted on September 2, 2026. Interested parties must submit their responses by the deadline of October 5, 2026.

All Other Specialty Trade Contractors

POSTED

DEADLINE

Concrete and Site PreparationThis subcontract for Concrete and Site Preparation involves performing excavation, grading, and concrete work for prime contractors on Richmond Redevelopment and Housing Authority facility projects. The scope of work includes clearing sites, excavating for footings, and pouring and finishing concrete pads for walkways and playground equipment using formwork and concrete mixers. The final deliverables consist of prepared sites and cured concrete foundations. The project is located at 1500 Hardwood Street and requires strict compliance with OSHA safety standards and Davis-Bacon Act prevailing wages. The solicitation was posted on September 2, 2026, with a response deadline of October 5, 2026. This opportunity falls under NAICS code 238110.

Poured Concrete Foundation and Structure Contractors

POSTED

DEADLINE

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Join 750+ contractors already using CLEATUS