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This Solicitation opportunity from New York was posted on May 17, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Promotional Giveaways

Closed
2110166State & Local

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The New York State Division of Homeland Security and Emergency Services (DHSES) is seeking vendors to supply promotional items across eight offered lots, with the possibility of item substitutions. All products must be personalized with state-issued logos, and final designs require DHSES approval through preproduction proofs before manufacturing. The awarded vendors will need to deliver the items by July 10, 2024, and bids must include completed documentation, all-inclusive pricing (excluding tax), and acceptance of NYS-issued Purchase Orders. The procurement process emphasizes responsiveness, with awards based on a combination of pricing (up to 80%), delivery timeframe (up to 10%), and MWBE/SDVOB certification (up to 10%), with the potential to award all, some, or none of the lots. The contract duration spans from June 11, 2024, to October 11, 2024, and the project is located in Oriskany, NY, within Oneida County. Interested vendors must submit questions by May 28, 2024, and final bids by June 10, 2024. The solicitation emphasizes fair competition, responsible vendor participation, and adherence to all specified requirements.

Documents

4

Appendix A: Standard Clauses for NYS Contracts

PDF, High priority: read this firststandard-clauses
High

Offerer's Affirmation and Disclosure under NY State Finance Law §139-j and §139-k

PDF, High priority: read this firstcertification
High

State Fair Giveaway Items RFQ 2024

PDF, High priority: read this firstrfq
High

NYS Substitute Form W-9 Request for Taxpayer Identification Number

PDF, Low priorityform-w9-substitute
Low

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Timeline

PhaseClosed
Posted

Solicitation

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Submission Closed

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Organization & Contact Information

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AgencyNew York → NYS Division of Homeland Security and Emergency Services
Contacts1 person available
OfficeN/A

Full Description

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Contract Reporter Ad – G-25208 The New York State Division of Homeland Security and Emergency Services (DHSES) is looking for one or more vendor(s) to provide promotional items. There are eight (8) lots that will be offered and awarded. Item substitutions will be considered. Final products must not have visibly obtrusive Country-of-Origin (COO) markings. All poly bags used for shipping, or as a protective must be blank with no COO markings or additional language.  All items will be personalized with state issued logos; final high-quality logos will be provided at time of award. Preproduction proofs will be required and must have DHSES written approval prior to production. All item(s) must be delivered on/by Wednesday, July 10, 2024. Submitted bids should include completed documents (Substitute W9, Appendix A, and Lobbying Form), pricing must be all inclusive and without tax. Vendor(s) must accept a NYS issued Purchase Order for payment. DHSES reserves the right to award all, part, or none of the lots. DHSES reserves the right to seek and/or make clarifications and revisions to proposals due to arithmetic or other corrections in compliance with the requirements of the solicitation. Vendors must continue to be responsive throughout the procurement process, failure to do so may result in cancellation and awarding the next responsive and responsible vendor. Award(s) will be made to vendor(s) who are responsive, responsible, meet all contract requirements, and have best value. Awardees will be provided a NYS Tax Exempt documentation. Awards will be calculated based on pricing (up to 80%), delivery time frame (up to 10%), NYS certified MWBE/SDVOB vendor (up to 10%) weighted points. Restrictive period is in effect. Important Dates: Item substitution and questions – emailed to contact@example.gov due 05/28/24 Answers (estimated) due 05/31/24 Final bids emailed to contact@example.gov due 06/10/24 at noon. Service-Disabled Veteran-Owned Set Aside: No Due date:06/10/2024 12:00 PM contact@example.gov Contract term: 06/11/2024-10/11/2024 County(ies): Oneida Location: Oriskany, NY * These goods or services have been purchased from an out-of-state/foreign vendor within the past three years. Business entities awarded an identical or substantially similar procurement contract within the past five years: 4imprint 4allpromo Promotions Plus Safeguard Phoenix Marketing Take Note Promo Allegra All Times Promotional Products United Print Group Broadway Marketing Focus Advertising Specialties  Skyline Concepts Ampie Enterprises  All Union Promos Imprint Logo Pro imprint Quality Logo

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