Provision of an Asset Management Solution - Competitive Flexible Procedure

The Isle of Wight Council is seeking an Asset Management Solution for its Property Services department to manage the Council's property portfolio, aiming to increase operational efficiency and reduce duplication. This procurement, conducted under the Procurement Act 2023 via a Competitive Flexible Procedure, has an estimated total value of 201,300 pounds excluding VAT. The contract includes a mobilization phase from January 4, 2027, to May 24, 2027, with an estimated performance period running from May 24, 2027, to May 23, 2030. The award will be based on a weighted evaluation of price at 60 percent and quality at 40 percent, with the latter focusing on system demonstrations, data migration capabilities, data security, and user engagement. Key deliverables include the leadership of data migration and cleansing, the provision of a detailed training program, and the implementation of a system that supports Single Sign-On and Multi-Factor Authentication. The solution must comply with UK GDPR and ICO data residency requirements, ensuring the Council maintains 100 percent data ownership and can handle Subject Access Requests. Payment is structured around an acceptance testing milestone to be signed off by May 24, 2027, for the solution, implementation, and configuration services, while support, maintenance, and licensing fees will be paid annually in advance for a three-year term.