Provision of Grounds and Tree Maintenance to the British High Commission Nairobi

The Foreign, Commonwealth and Development Office is soliciting bids for a comprehensive grounds and tree maintenance contract to serve the British High Commission in Nairobi, Kenya. The scope of work includes a full range of gardening, landscaping, and pruning services for both soft and hard landscaping across the office and residential estate. Key responsibilities involve maintaining grassed areas, shrubs, bedding, and indoor planting, as well as sweeping hard surfaces, litter picking, cleaning external signage, pruning perimeter hedges, and providing gutter cleaning services upon request. The contract is estimated at 440,000 GBP excluding VAT, with an initial performance period from March 1, 2027, to February 28, 2030, and a possible 24-month extension to February 29, 2032, based on satisfactory performance. Award decisions will be based on a weighted evaluation of 60 percent technical quality and 40 percent commercial price. The procurement follows a competitive flexible procedure involving initial draft tenders, post-tender clarifications, and negotiations with the highest scoring bidder. Applicants must submit their proposals via the BravoSolution portal by October 5, 2026. Required documentation includes acceptance of FCDO terms and conditions, a declaration of non-canvassing and collusion, and evidence of financial health. Additionally, bidders must provide statutory documents such as a PIN certificate, valid Tax Compliance Certificate, Certificate of Incorporation, Business Permit, and WIBA Insurance.