PUBLIC ANNOUNCEMENT FOR RFP-26-016 HVAC Control Upgrades

The Florida School for the Deaf and the Blind (FSDB) has issued a competitive Request for Proposals (RFP-26-016) for HVAC control system upgrades across its campus facilities, with a response deadline of November 17, 2025, at 1:45 PM. The project scope involves providing all labor, materials, and services necessary to modernize and upgrade HVAC automation and control systems in designated buildings, including Memorial Hall, McLane Hall, Walker Hall, and the Coleman Center. Interested firms must be properly licensed in Florida and submit their proposals through the designated FSDB procurement portal, ensuring compliance with all instructions, amendments, and addenda posted on the FSDB website. The evaluation process will prioritize price (up to 20 points), location proximity (5 points), financial capability (5 points), and experience, with the final award based on a best value/trade-off approach by FSDB’s decision-makers. The contractual terms incorporate FSDB’s special conditions, which modify standard clauses such as renewal and liquidated damages, explicitly stating that the contract is non-renewable and that liquidated damages shall not apply. The agreement emphasizes non-discrimination, truth-in-negotiation, and FSDB’s reserved rights to withdraw or reject proposals, seek clarifications, and eliminate product duplication. The contract is governed primarily by FSDB’s internal terms, Florida statutes, and applicable procurement laws, with no explicit federal FAR clauses referenced. Proposal submissions must include completed certifications, affidavits, and forms—such as the Vendor’s Certification, Minority and Veteran Business Participation Affidavit, and Public Entity Crimes Sworn Statement—submitted in a sealed package with proper labeling. The project performance begins upon contract execution, with the initial schedule set for December 12, 2025, and performance to occur at FSDB’s campus in St. Augustine, Florida. FSDB retains inspection rights to ensure compliance, and contractors are responsible for replacing defective goods at their own expense. The procurement process emphasizes strict adherence to submission instructions, with electronic and hard copies required, and procedural questions directed via email to designated FSDB contacts.