CITY OF KALISPELLREQUEST FOR PROPOSALS Montana Community Reinvestment Plan Act GrantPublic Outreach to Implement the Montana Land Use Planning ActPDF of FULL RFP INTRODUCTIONThe City of Kalispell (“the City”) was awarded a Montana Department of Commerce (“MDOC”) Montana Community Reinvestment Plan Act Planning Grant (“MCR grant”) in the amount of $30,000. The City of Kalispell, led by Mayor Johnson, is committed to furthering public involvement in the development of a new land use plan for the City of Kalispell and the grant is intended to contribute to that outreach. Responses to this Request for Proposal (“RFP”) will be used to identify qualified consultants to support the City’s efforts. BACKGROUNDIn the 2023 legislative session, the Montana legislature adopted the Montana Land Use Planning Act (“MLUPA”) which requires certain cities in the state to adopt a new land use plan as part of a restructured statutory scheme relating to land use decisions. The establishment of the plan would include extensive public input pursuant to a public participation plan which the City has adopted. The MCR grant provides funding to the City for assistance in obtaining a public relations contractor in order to help facilitate public involvement. The contractor would help ensure that stakeholders and residents are kept abreast of important details and updates throughout the land use plan development over the course of eight months or more. GENERAL INFORMATIONPursuant to the authority granted to it under MCA 7-5-4301(2)(a)., the City of Kalispell seeks to procure a qualified professional public relations firm (“professional service provider”) to provide assistance in public outreach efforts relating to MLUPA and the City’s land use plan. The Proposal must be received by the City Clerk at 201 First Avenue East, Kalispell, Montana, by 3:00 p.m. local time, November 19, 2024. Questions pertaining to the selection process should be directed to PJ Sorensen, Assistant Director of Development Services, at
+1 (555) 000-0000 or document.write('psorensen'+'@'+'kalispell.com')For security reasons, you must enable JavaScript to view this E-mail address.. The City of Kalispell shall not be held responsible for any oral instructions. Any changes to this Request for Proposals (RFP) will be in the form of an addendum, which will be furnished to all registered RFP holders. The City of Kalispell reserves the right to reject any or all Proposals, to waive any informality or irregularity in any Proposal received, and to be the sole judge of the merits of the Proposals received. A pre-submittal conference for the RFP will be held at 201 First Avenue East, Kalispell, MT on November 12, 2024, at 3:30 p.m. City staff will discuss the scope of work, general contract issues, and respond to questions from the attendees. Staff will not be available to respond to individual inquiries regarding the project scope outside of this pre-submittal conference, attendance at this pre-submittal conference is highly recommended. A summary of Q & A from the pre-submittal conference will be posted on the City of Kalispell, Development Services website. The Service Provider will be selected on the basis of demonstrated competence and qualification for the type of services required, and thereafter the City will negotiate the services agreement with what it deems to be the most qualified company.GENERAL RFP REQUIREMENTSAbility to Communicate with the Public. The primary role for the Service Provider will be to effectively and efficiently assist the City with public outreach relating to the development of a proposed new land use plan required under MLUPA, including creating product branding. Outreach will include both educating the public and providing a vehicle for receiving public input. Specific methods of outreach should reflect the City’s public participation plan, but may include other approaches as well.SERVICES REQUIRED After being selected, the Professional Service Provider will execute a services agreement with the City to provide the scope of work set forth below. The Professional Service Provider and the City shall negotiate the exact scope of work after the selection.ACTION PLAN SCHEDULE MilestoneSchedule DateSelection of Professional Service ProviderNovember 26, 2024Contract Award December 2, 2024Project CloseoutMay 31, 2026 6. BUDGETThe City of Kalispell applied for and received the MCR grant from the Montana State Department of Commerce in the amount of $30,000, with the City matching 20% with in-kind services.
