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Public Records Request Management System

Active
2026-RFP-049State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

General Info

Agency

California → CMO - City ClerkView Agency

NAICS

541511 - Custom Computer Programming ServicesView NAICS

Place of Performance

CA, USA

Set-Aside

NONE

Documents

(3)

2026-RFP-049 Public Records Request Management System

PDF•rfp

RFP for Public Records Act Request Management System

PDF•rfp

City of Palm Desert Professional Services Agreement for Public Records Request Management System

DOCX•contract-document

AI Contract Breakdown

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyCalifornia → CMO - City Clerk
Contacts2 people available
OfficePalm Desert, CA, 92260, US
Organization / Agency
California → CMO - City Clerk
View Agency Profile
Office AddressPalm Desert, CA, 92260, US
Contacts
Damian OlivaresSenior Deputy Clerk
contact@example.gov
+1 (555) 000-0000
Celina CabreraSenior Management Analyst
contact@example.gov
+1 (555) 000-0000

Interested Companies (7)

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Foster-Gardner
Coachella, CA
California Commercial Pools
Glendora, CA
Granicus
Denver, CO

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Full Description

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The City is a charter city located in the Coachella Valley in Eastern Riverside County, within the low desert region of Southern California. The City is home to approximately 50,000 full-time and an additional 32,000 seasonal residents. Palm Desert offers big-city resources within a welcoming, small-town environment, with high-quality educational opportunities, safe and clean streets, extensive retail and entertainment options, and a robust community programming. Widely considered the geographical, educational, and retail hub of the Coachella Valley, Palm Desert was incorporated in 1973 and operates under a council-manager form of government with a five-member City Council elected by district, each serving a four-year term. The City Council meets on the second and fourth Thursdays of the month at Palm Desert City Hall, 73-510 Fred Waring Drive. The City currently manages California Public Records Act (CPRA) requests received through email, telephone, in-person submission, and an existing online public records request portal. Requests received outside of the portal are manually entered into the current system to support centralized tracking, assignment, workflow management, and compliance with statutory response requirements. During Fiscal Year 2024–2025, from July 1, 2024 through June 30, 2025, the City completed approximately 426 Public Records Act requests and anticipates that the volume and complexity of requests will continue to increase. The City seeks a centralized solution that improves statutory compliance, streamlines coordination among departments, reduces administrative burden, and enhances transparency and access for requesters.

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