RFP - QSYS Programing and Equipment

Cherokee Nation Entertainment, LLC is seeking qualified vendors to provide and install additional audiovisual equipment and programming for the existing QSYS control system at Drafts Bar & Grill within the Gold Strike Casino in Oklahoma. The scope includes the procurement and physical installation of two Sony 85-inch TVs, two Visionary Solutions D4100 AVoIP decoders, Chief TV mounts, HDMI and CAT6 cabling, and the integration of these components into the current system through precise programming. All equipment must be supplied exactly as specified, with no substitutions permitted unless explicitly approved in writing by both the CNE IT/AV Engineer and Manager. The contractor is required to collaborate directly with CNE’s technical team using the provided QSYS file to ensure seamless system interoperability, and all changes must go through a dual-approval change order process. Proposals must include an itemized cost breakdown covering equipment, labor, shipping, and applicable taxes, submitted electronically in a single document with a table of contents, and must remain valid for 60 days from submission. The solicitation, identified as Procurement #164790, was posted on July 21, 2026, with responses due by July 24, 2026, and is managed by Carla Davies, though no formal evaluation criteria, funding codes, payment instructions, or contracting officer details are provided. The work is strictly limited to onsite installation and programming; no new infrastructure or system redesign is allowed. While the solicitation requires precise technical compliance and documentation, it omits standard federal contracting elements such as FAR clauses, evaluation factors, representation certifications, packaging requirements, and formal inspection protocols, relying instead on client-directed approval and adherence to manufacturer-specified equipment models.