Pump and Motor Repair and Maintenance Services

The City of Bend is seeking sealed bids to establish a Master Service Agreement for the repair, maintenance, or replacement of pumps, motors, and related pumping equipment, including work on drinking water wells and wastewater pumps. The contract, identified as Pump and Motor Repair and Maintenance Services, is structured as a multi-year agreement with an initial one-year term, potentially extending up to four additional years, with an estimated total value of $500,000. Bidders must submit comprehensive documentation, including bid bonds, certifications of compliance with civil rights, labor laws, and nondiscrimination policies, as well as disclosures of first-tier subcontractors for projects exceeding $100,000. The procurement emphasizes adherence to Oregon state statutes, prevailing wage laws, and environmental standards, with detailed instructions for electronic bid submission via the Bonfire portal. The scope of work involves troubleshooting, testing, repairing, rebuilding, or replacing pumps, motors, and related equipment at various City facilities, including water and wastewater sites. Performance is expected to meet industry standards and comply with the Oregon Standard Specifications for Construction, with inspections conducted at project sites. The contract stipulates responsibilities for responsible bidding, including submission of bid bonds, responsible subcontractor disclosures, and certifications affirming non-collusion, non-discrimination, and compliance with wage laws. Payment will be processed monthly upon submission of invoices, and the City reserves the right to reject non-responsive bids or those lacking required certifications. Evaluation will prioritize bidder responsibility and the lowest responsible bid that meets all mandatory requirements, with no explicit technical scoring beyond compliance. The documents include detailed bid forms, rate sheets, references, and certifications, but do not specify packaging, marking, or military standards. The contractual clauses follow local formatting, referencing general provisions such as bonds, conflict of interest, and notices, without explicit FAR clause numbering or standard federal contract clauses. Overall, the procurement emphasizes transparency, compliance with state laws, and responsible contractor qualifications to ensure effective maintenance of critical pumping infrastructure for the City of Bend.