INTENT : This quote will result in the immediate purchase and delivery of a Commercial/Restaurant 36” Vulcan ‘brand’ Electric Range, as specified, or City Approved Equivalent Range for the Centennial Hall Convention Center, an enterprise of the City & Borough of Juneau (CBJ).Review the technical specifications for all range requirements. SUBMISSION INSTRUCTIONS : Late responses will not be accepted. Submit timely responses via Electronic Submission to CBJ’s eProcurement Provider, Public Purchase or to the CBJ Purchasing Division email account at:
contact@example.gov . To respond via Public Purchase, complete the free online registration. Registered Suppliers may respond by doing the following Access the solicitation online at Public Purchase and complete pricing for the line item listed. Public Purchase will automatically calculate the totals.Do not submit more than one pricing schedule. Download PDF Bidders Signature Page, and PDF Equivalent/Variance page, fill out all fields indicated, sign and upload Public Purchase. Use only the documents provided. CONTACT, QUESTIONS & ADDENDA : The sole point of contact for all matters pertaining to this solicitation is the CBJ Purchasing Division of Finance. Questions must be received a minimum of two (2) business days prior to the solicitation deadline, by email to
contact@example.gov . Any changes to CBJ issued documents will be though an addendum to the solicitation. All addenda will be issued as promptly as possible to all plan holders and will become part of the solicitation contract documents. PRICE & F.O.B. POINT : Quote price must include all related costs, including shipping and delivery to the final destination or FOB Point. Shipping costs must be imbedded into the unit price. F.O.B. destination is: CBJ, Centennial Hall, 101 Eagan Drive, Juneau, Alaska, 99801, ATTN : Nate Abbott, CBJ Facilities Manager DELIVERY DATE & PAYMENT : Delivery at the final destination is requested thirty (30) after receipt of order (ARO). Indicate on the Quote Schedule & Signature Page , the number of calendar days required for delivery. A purchase order will be issued as guarantee of purchase. Payment will be made in full within thirty (30) calendar days after receipt and acceptance of the items NEW EQUIPMENT, ACCEPTANCE & RETURNS : Bidder represents that all equipment offered under this specification shall be new. Used, shopworn, demonstrator, prototype or discontinued models are not acceptable. The City reserves the right to determine suitability of items offered. All goods or materials are subject to approval by the City. Any items rejected because of non-conformity of the terms and conditions or specifications of this contract, whether held by the City or returned, will be at the Supplier's risk and expense. REFERENCES : If the City is considering an equivalent, the bidder may be asked to provide references from clients currently using the brand/model being offered. Failure to produce acceptable references upon request may deem the brand/model offered unacceptable and the bid non-responsive. References may be a factor in determining the bidder’s ability to provide a quality product for the City. GENERAL TERMS & CONDITIONS & AWARD : Attached to this solicitation is ATTACHMENT A - CBJ General Terms and Conditions . Suppliers should review this document. Suppliers who submit responses are agreeing to all of these requirements. AWARD will be made by TOTAL QUOTE to the lowest responsive, responsible bidder meeting all requirements. In the event the primary Supplier cannot meet their obligation, the City will contract with the next available Supplier and will hold the original Supplier responsible for any incidental and consequential damages incurred. CONFORMS/VARIES : Bidders will offer item(s) which meet the Technical Specifications. If a bidder requests a variance to the specified item(s), it is the responsibility of the bidder to describe their proposed item/variance in detail on the attached Variance/Equivalent Page. Bidders will indicate the item and state what effect their variance will have. The Variance/Equivalent Page must be submitted with your bid. Failure to describe variances may be grounds to reject the bid as non-responsive. The following words provide parameters on what the city will allow on a variance: Minimum, No less than, At least, Maximum, No more than, Not to exceed, Must, Is required, Not acceptable, No substitute. CITY APPROVED EQUIVALENT : When a specific brand/model and the words “or Approved Equivalent” are specified, the intent is to indicate and guarantee a quality or performance level, but not to limit offers of other brands/models. Consideration will be given to an equivalent, provided that the brand/model proposed is of the same general design and of equal substance, quality, function, and finish as the specified brand/model(s). If a bidder offers an equivalent, submit the Variance/Equivalent page with your bid and provide justification of how the brand/model offered meets or exceeds the quality or performance level of the brand/model specified. The City may request additional literature or information from the bidder. Information should be submitted with your quote. Additional information may be needed and must be provided upon request. Failure of the bidder to provide requested Information within the specified time, or failure to justify the quality level of the brand/model offered will be grounds to reject the bid as non-responsive. The City is the singular judge of the quality and suitability of any offered equivalent. The City reserves the sole and exclusive right to select a product that may or may not be the lowest priced offering. TECHNICAL SPECIFICATIONS : The CBJ User Department (UD) is replacing a Vulcan ‘brand’, Commercial or Restaurant Electric Range, (Model/SKU Number: EV36S-6FP480, and Serial Number: 650115932) that is past its fully functional life-span. It has been determined that a new 36” Vulcan ‘brand’, Model No. EV36S-6FP480, with the six (6) French Plates and the Standard Oversized Oven at 480V will fulfil the minimum equipment needs for the facility. 36” Electric Vulcan ‘brand’, Restaurant Range - Model No. EV36S-6FP480 - Specifications : In an effort to seek the most competitive responses the UD will consider city approve equivalent brands and models, that meet or exceed all of the provided technical specifications and requirements. STANDARD FEATURES on the 36” Electric Vulcan ‘brand’, Restaurant Range - Model No. EV36S-6FP480 : Dimensions: 34"d x 36"w x 58"h on 6" adjustable legs. Fully MIG welded aluminized steel frame for added durability. Stainless steel front, sides, back riser, plate shelf and 6" adjustable legs. Six 91⁄2" round, 2 KW French plates with infinite heat control switches. Four position heat switch on 480 volt. 5 KW oven with top browning control Full width pull-out stainless-steel crumb tray located beneath the cooking top. One standard oversized oven, interior measures 261⁄2"w x263⁄8"d x 14"h. Comes with one oven rack and three rack positions. Oven door is heavy duty with an integrated door hinge / spring mechanism, requiring no adjustments. 5 KW input. Oven controls are protected from heat in an insulated side compartment. Thermostat adjusts from 200°F to 500°F. Cool to the touch control knobs. 18" x 26" sheet pans fit side to side and front to back. 480 volt, 3 phase power supply. One-year limited parts and labor warranty. REQUIRED OPTIONAL FEATURES : Set of four (4) casters (two (2) that are locking). Two (2) additional oven racks. Below is a Diagram of 36” Electric Vulcan ‘brand’, Restaurant Range - Model No. EV36S-6FP480 . The Following Are The Minimum Specifications: For ANY Quoted APPROVED EQUAL Commercial/Restaurant Range : Must the minimum Dimensions: 34"d x 36"w x 58"h on 6" adjustable legs. NOTE: There is room for a larger Range if that is offered as an approved equivalent. The Maximum dimensions for any proposed Range can be not bigger than the 50”d x 72”w x 72”h when positioned on 6” adjustable legs. Must have six (6) French Plates. Must have at least one (1) oversized oven. Must come with a minimum of one (1) oven rack and allow for three (3) rack positions. Must have a temperature range of 200 degrees Fahrenheit to 500 degrees Fahrenheit Must have a cool to the touch temperature control knobs. Must have a tall backsplash or back riser with a plate shelf. Must be 480 Volts. Must be an Electric Range. Must have a One (1)-year limited parts and labor warranty. Must provide the Optional Set of four (4) casters (two (2) that are locking). Must provide the Optional Set of Two (2) additional oven racks. If the service manual, owner’s manual, and/or parts manual(s) are provided as hard copy document(s) the SupplierMust provide two (2) copies of these documents.
