Purchase Estimates of Workers' Compensation Costs

Sources Sought Notice: Purchase Estimates of Workers Compensation Costs Centers for Medicare & Medicaid Services THIS IS NOT A FORMAL REQUEST FOR PROPOSAL (RFP) AND DOES NOT COMMIT THE CENTERS FOR MEDICARE AND MEDICAID SERVICES (CMS) TO AWARD A CONTRACT NOW OR IN THE FUTURE. THIS IS STRICTLY MARKET RESEARCH TO ASSIST IN DETERMINING THE APPROPRIATE ACQUISITION STRATEGY TO OBTAIN CONTRACTOR SUPPORT SERVICES TO PERFORM THE SAME OR SIMILAR REQUIREMENTS TO THOSE DESCRIBED IN THIS NOTICE. THE CENTERS FOR MEDICARE & MEDICAID SERVICES (CMS) MAY OR MAY NOT ISSUE A REQUEST FOR PROPOSAL OR REQUEST FOR QUOTATION. RESPONSES TO THIS SOURCES SOUGHT NOTICE SHALL BE THE SUBMISSION OF A CAPABILITY STATEMENT; ACCORDINGLY, CMS WILL NOT ENTERTAIN QUESTIONS REGARDING RESULTS OF THIS MARKET RESEARCH. This is a SOURCES SOUGHT NOTICE to determine the availability of small business (e.g., 8(a), service-disabled veteran owned small business, HUB-Zone small business, small disadvantaged business, veteran-owned small business, and women-owned small business) that can deliver a PC-based data file to the National Health Statistics Group (NHSG), under the Office of the Actuary of the Centers for Medicare and Medicaid Services, for an Estimates of Workers Compensation Costs. While CMS is seeking small businesses, any business may submit a capability statement in regards to the requirement. BACKGROUND The National Health Expenditure Accounts (NHEA) are estimates of health spending for the United States produced by the National Health Statistics Group (NHSG) in the Office of the Actuary. The NHEA is a matrix-designed health spending account that summarizes health spending by major health service categories as well as the major sources of funding for each service category. Included in the source of funds for the NHEA are estimates for health spending under workers compensation programs. For purposes of more fully developing workers compensation data for the NHEA and evaluating the inclusion of workers compensation data for the State Health Expenditure Accounts (SHEA), the NHSG would like to purchase a state-level database of workers compensation premiums and benefit expenditures. The NHSG needs to obtain workers compensation premiums earned in 2020, as well as medical and cash benefits paid and incurred for injuries occurring in 2019 for each state. The incurred cost data should include benefits paid and reserves set aside for future payments. The data will be used to construct national source of fund estimates for workers compensation in the NHEA. The current contract is held by the incumbent: National Academy of Social Insurance. Purpose The purpose of this sources sought is to determine whether or not there are contractors that are capable of delivering a PC-database file that includes state-level estimates of workers compensation premiums, medical claims paid and incurred for all 50 states and US Territories in 2019. The database file must contain comprehensive estimates of workers compensation costs for each state by type of insurer including private carriers, state funds, federal programs, and self-insurers. The file must also contain estimates of the number of workers receiving workers compensation benefits in each state, as well as the cost per covered employee and per $100 of worker payroll. The contractor should demonstrate capabilities similar in size and scope. Please submit the Contract Number and the Federal Agency that awarded the contract. The contractor will provide a report detailing all methods used in generating the data and an assessment of trends in the medical costs related to workers compensation. The contractor will also be responsible for providing all personnel, materials, supplies, and services required to support the development of the data file and will utilize software that allows for easy data retrieval by the government. The deliverables shall comply with the ICT Accessibility Requirements Statement per the Revised Section 508 of the Rehabilitation Act. Your size determination will be the size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition, 541720 - Research and Scientific Services. CAPABILITY STATEMENT INFORMATION The sources sought is for information and planning purposes and is not to be construed as a commitment by the Government. This is not a solicitation announcement for proposals and no contract will be awarded from this announcement. No reimbursement will be made for any costs associated with providing information in response to this announcement and any follow-up information requests. Respondents will not be notified of the results of the evaluation. All information submitted in response to this sources sought must arrive on or before the closing date. Any information provided will not be returned. Please include the following in your response: Business Information: Dun & Bradstreet Number (DUNS) Company Name Company Address Small business status Current GSA Schedule(s) appropriate to this Sources Sought along with any other Contracting vehicles applicable and relevant Do you have a Government approved accounting system? If so, please identify the Agency that approved the system. Type of Company as validated via the System for Award Management (SAM). All offerors must register in SAMs located at https://www.sam.gov/portal/public/SAM/ Company Point of Contact Name, Phone, and Email address Teaming Arrangements: All teaming arrangements should also include the above-cited information and certifications for each entity on the proposed team. Please also provide the following information from current/past contracting experience relating to this Sources Sought Notice: Name of Contracting Activity Contract Number, If Applicable Period of Performance Total Contract Value Contracting Officer, Telephone Number and Email Address Contract Program Manager, Telephone Number and Email Address ADDITIONAL INFORMATION REQUESTED: Interested parties having the capabilities necessary to perform this requirement may submit capability statements in PDF format via email to Eddie Woodard (Eddie.Woodard@cms.hhs.gov). CAPABILITY STATEMENTS MUST DEMONSTRATE THE MINIMUM REQUIREMENTS AS MENTIONED IN THE PURPOSE SECTION ABOVE. Capability statements shall be limited to 20 pages and fonts no smaller than 12 points. Responses must be submitted by 12:00 p.m. ET on March 20, 2021. Capability statements will not be returned and will not be accepted after the due date. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in https://Beta.Sam.Gov. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). Conflicts of Interest. It is essential that the vendor be free of all appearance of or actual conflicts of interest. Specifically, the vendor must not have any relationships or arrangements through its business operations or its employees that could be considered as possibly lessening the company's objectivity concerning any aspect of the campaign. If such relationships or arrangements exist, vendors shall be required, during the procurement process, to identify potential conflicts of interest and discuss how the conflicts will be addressed and mitigated. Questions concerning submission requirements may be directed to Eddie Woodard, Contract Specialist, Eddie.Woodard@cms.hhs.gov. CMS will not entertain questions related to contracting strategy.