Purchase of DVTel Gold Service Support

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplement with additional information in this notice. This announcement constitutes the only solicitation and no other solicitation document will be issued. This solicitation is issued as a Request for Quote number RFQ HSCG44-15-Q-PC2160. This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-82. This procurement will be processed in accordance with FAR Part 12 and 13. The North American Industry Classification System (NAICS) is 423430. The SBA size standard is 500 employees. This IS A TOTAL Small Business Set-A-Side. The service required Brand Specific Support Service. The Brand is DVTEL. See Brand Name Justification below. The USCG Command, Control and Communication Engineering Center (C3CEN) Portsmouth, VA intends to purchase Global Direct Gold Service IAW Statement of Work for USCG C3CEN located at 4000 Coast Guard Blvd., Portsmouth, VA 23703 Note: The Government/USCG reserves the right to Award on an All or None Basis that is the Gov may issue a Purchase Order to the Offeror that submits the lowest aggregate price rather than issue a Purchase Order to each Offeror on the basis of the lowest Quotation on each item. The Coast Guard does not own nor can they obtain specifications, drawings, plans or other technical data for this item. Request for drawings/specs will be disregarded. Any Offerors that are authorized Service Providers for DVTEL Support is encouraged to provide a Firm Fixed Price Quotation IRT this Fed-Biz-Ops Solicitation. The USCG/Government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and Best Value to the Government, price and other factors considered. The Required Start Date is 1 Jul 2015. *PLEASE NOTE* Interested Offeror's are to provide Firm Fixed Price Proposals with Start Date Information by June/23/2015 @ 7:00AM EST. FIRM FIXED Price Proposals may be submitted on company letterhead stationery and must include the following information: Cost Breakdown, Unit Price, Extended Price, Total Price, Payment Terms, discount offered for prompt payment, Company DUNS and Cage Code. Email quotes are acceptable and may be emailed to contact@example.gov Anticipated Award Date for the PO Contract is Jun/24/2014, this date is approximate and not exact. PLEASE NOTE: THIS IS A SMALL BUSINESS SET-A-SIDE. IAW FAR 52.219-6 Notice of Small Business Set-A-Side INSPECTION AND ACCEPTANCE: The Contractor shall only tender for acceptance those Items that conform to the requirements of this Order/Contract. The Government/USCG reserves the right to Inspect or Test any Supplies or Services that have been tendered for Acceptance. The Government may require repair or replacement of nonconforming supplies or re-performance of nonconforming Services at no increase in contract price. If repair/replacement or re-performance will not correct the defects or is not possible, the Government/USCG may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights- (1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. Final Inspection and Acceptance will be performed by Gov/USCG Authorized Personnel at the point and location of Destination as stated on the Order/Contract, unless otherwise stated on the Order/Contract. Schedule B: See Attached Statement of Work (SOW) PERIOD OF PERFORMANCE: 1 Jul 2015 - 30 Jun 2016 Line Item 1: One (1) Year of Direct Gold Support IAW the Attached SOW for: 131 each Camera Channels 131 each, price per each: ______________________ Line Item 2: One (1) Year of Direct Gold Support IAW the Attached SOW for: 125 each Failover Channels 125 each, price per each:______________________ Total Cost: ______________________ (Line Items 1 & 2) - The Following FAR Provisions/Clauses apply to this Solicitation: FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Apr 2014) FAR 52.212-2 -- Evaluation -- Commercial Items (Oct 2014). Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, delivery, past performance and quality. FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Dec 2014) to include Alt I (Dec 2014). An Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov . If an Offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the Offeror shall complete only paragraphs (c) through (o) of this provision. - The Following Clauses apply to this Solicitation and awarded contract. FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items (Dec 2014) FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Mar 2014) FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 System for Award Management (Jul 2013). Contractors are located and identified in SAM by their DUNS number. To facilitate payment via Electronic Funds Transfer - contractors should be registered in SAM. A DUNS number can be obtained via www.dnb.com and SAM registration can be obtained via www.sam.gov - The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract. FAR 52.222-3 -- Convict Labor (June 2003) FAR 52.222-19 -- Child Labor-Cooperation with Authorities and Remedies (Jan 2014) FAR 52.222-21 -- Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-26 -- Equal Opportunity (May 2007) FAR 52.222-36 -- Affirmative Action for Workers with Disabilities (Jul 2014) (29 U.S.C. 793) FAR 52.222-50 -- Combating Trafficking in Persons (Mar 2015) FAR 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) FAR 52.225-13 -- Restriction on Certain Foreign Deliveries (Jun 2008) (E.O. 12722, 12724, 13059, 13067, 13121 and 13129) FAR 52.232-33 -- Payment by Electronic Funds Transfer--Central Contractor Registration (Jul 2013) (31 U.S.C. 3332) FAR 52.233-3 -- Protest after Award (Aug. 1996) FAR 52.233-4 -- Applicable Law for Breach of Contract Claim (OCT 2004) - The above/following clauses are incorporated by reference, entire clause(s) available at https://www.acquisition.gov/far NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, System for Award Management (Jul 2013) and FAR Provision 52.204-8, Annual Representations and Certifications (Dec 2014). In accordance with FAR 4.1201 (a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via https://www.acquisition.gov as a part of required registration. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies. STATEMENT OF WORK Period of Performance 1 Jul 2015 - 30 Jun 2016 TITLE: DVTel Direct Gold Service and Support Agreement (SSA) 1. PLACE OF PERFORMANCE: USCG Global Software Support Agreement Renewal: U.S. Coast Guard - Louisville 1-EBFB-E5C0-178F-3C9C U.S. Coast Guard VTS San Francisco 1-3BD4-7B33-8C8C-7FE U.S. Coast Guard2-VTS St. Mary's River 1-3A47-4FE3-0529-DF19 VTS Lower Mississippi River (5.3) 1-C599-D2CA-FD45-3A5E U.S. Coast Guard VTS Port Arthur 1-65DA-7A97-BE75-482D US Coast Guard VTS Prince William Sound 1-C4DC-6FD3-EED7-CE05 U.S. Coast Guard - USCG - Portsmouth (5x) 1-8823-6119-F7B9-5895 U.S. Coast Guard C3CEN 1-5933-5F91-EC2A-76E0 U.S. Coast Guard C3CEN Engineering Baseline 1-11F9-7E75-297D-C8A6 U.S. Coast Guard VTS Berwick Bay Morgan City, LA 1-680D-CCE5-53D8-10F5 U.S. Coast Guard VTS New York 1-BD66-F896-698E-91F7 U.S. Coast Guard VTS Houston-Galveston 1-C2BD-B679-2CC9-CD6E 2. PURCHASE ORDER MANAGEMENT DESIGNATION: a. The Program point of contact (POC) for this purchase order is Mr. Thomas James, C3CEN, who can be reached at +1 (555) 000-0000. b. The Contractual POC for this purchase order is Mr. James A Lassiter, C3CEN, who can be reached at +1 (555) 000-0000. 3. DESCRIPTION OF WORK: 3.1 Scope: Provide DVTel Gold Service Support for one year for: 131 each Camera Channels and 125 each Failover Channels for the VTS Sites listed above. 3.1.1 Task: Gold SSA will include: - Software version upgrades containing new features and camera support - Telephone support/Remote access support: 8am-8pm Monday - Friday (excluding holidays); Average callback time 4hours; Remote health audit once annually; Access o training videos; Customized on-line end-user training webinars 2 annually; Advance RMAs for In-warranty hardware.