Purchase of Hard Drives - *218128

The City of Dallas is soliciting bids for the purchase of hard drives under solicitation number IFS DPD B1800459, with all items required to be delivered FOB to 1400 Botham Jean Blvd, 6th Floor, Dallas, TX 75215, meaning vendors must include freight costs in their pricing. Bids must be submitted online via the BonfireHub portal by the deadline of May 27, 2026, and all products must be new, unopened, and in original packaging with no substitutions or alternatives permitted. The solicitation, classified under NAICS code 334112, operates on a Lowest Price Technically Acceptable basis, where award will go to the lowest responsive and responsible bidder who meets all technical requirements without trade-offs. Vendors must conform to City of Dallas specifications and state laws, and nonconforming items will be rejected at the bidder’s expense. The City retains sole authority to inspect and accept goods at the delivery location, and acceptance is contingent upon formal inspection and documentation. Payment is tied to delivery and receipt, with the City reserving the right to offset any outstanding debts owed by the vendor. Vendors are required to indemnify the City against claims related to product use and must provide proof of insurance for work performed on City premises. There is no requirement for UEI, CAGE codes, or socioeconomic certifications, though vendors bidding above $50,000 must comply with the City’s Chapter 15B non-discrimination and affirmative action policies. No formal contract type is specified, but the structure suggests a potential IDIQ-like framework due to estimated quantities without fixed delivery schedules. Invoices must be submitted after delivery, though specific billing methods like WAWF are not mandated, and no accounting codes or payment office details are provided. The City may terminate the contract at any time with payment limited to accepted goods only, and vendors are barred from using the City’s tax-exempt status for unrelated purposes.