Purchase of - HAY AND STRAW *217662

The City of Dallas is soliciting bids for the supply of weed-free coastal hay to be delivered FOB to the Sanitation/McCommas Landfill located at 5100 Youngblood Rd, Dallas, TX 75239. All items must be new, unopened, and in original packaging with no substitutions or alternatives permitted. Bales must measure 5 feet in width and 5 to 6 feet in diameter, weigh between 1,000 and 1,500 pounds dry, and be bound with biodegradable twine or netting to ensure structural integrity during transport. The hay must be harvested and stored under dry conditions to prevent mold, mildew, pests, invasive species, and other contaminants, with moisture content maintained within acceptable limits. Documentation verifying NAISMA weed-free certification, harvest date, and bale source must accompany each delivery, though physical labeling on bales is not mandated. Delivery must occur at the designated landfill site, and responsibility for all transportation costs and risks lies with the vendor until the goods are received at the delivery point. Bids must be submitted electronically via the City’s BonfireHub portal by May 21, 2026, at 3:00 p.m. CST, following the updated deadline in Addendum No. 2 issued on May 20, 2026. The award will be made to the lowest responsive and responsible vendor, adhering to a Lowest Price Technically Acceptable (LPTA) basis, where technical acceptability is determined through compliance with specifications and vendor responsibility criteria, including financial stability, absence of prior defaults or fraud, and no conflict of interest. Vendors must also demonstrate compliance with Dallas City Code Chapter 15B, including non-discrimination and affirmative action obligations for contracts over $50,000, and provide proof of general liability and workers’ compensation insurance prior to purchase order issuance. The City retains full authority to inspect and reject any non-conforming goods upon delivery, with rejected items returned at the vendor’s expense. Invoices must include the agency number and requisition number for processing, but specific payment details, electronic invoicing systems, or accounting codes are not provided. No contract value is disclosed, and delivery scheduling will be determined per individual purchase order issued after contract award.