Purchase of Intellidact Robotic Process Automation Licenses

This contract involves the purchase of Intellidact Robotic Process Automation (RPA) licenses aimed at automating routine clerical tasks within the Tarrant County Clerk’s Office, such as e-file review, cross-system data verification, and workflow execution. The RPA software is designed to improve the accuracy and integrity of legal records maintained by the county, thereby enhancing operational efficiency. The agreement is set for a twelve-month period, beginning July 30, 2025, and ending July 30, 2026, with prices to remain fixed throughout the term. The procurement process was initiated through a solicitation posted on June 13, 2025, with responses due by June 30, 2025, and the award will be made on an all-or-none basis. The contract is governed by specific terms and conditions outlined in Tarrant County’s standard and special contractual documents. These include requirements for criminal background checks for vendor personnel accessing county data or facilities, security and confidentiality protocols for county data, breach notification within 48 hours, and data residency within the United States. Additionally, the contract emphasizes compliance with the county’s policies on historically underutilized businesses (HUB), promoting equitable participation in procurement. The agreement also incorporates provisions for audit rights, confidentiality, and vendor responsibilities, ensuring accountability and security. The overarching goal is to implement a secure, reliable, and cost-effective automation solution that aligns with county policies and legal standards, ultimately supporting the county’s efforts to maintain accurate legal records and streamline administrative processes.