Purchase of Leased/Rented Used Vehicles ITQ

The contract solicits qualified contractors to supply used rental and leased vehicles—including sedans, SUVs, light and medium duty pickup trucks, cargo and passenger vans, and box trucks—to various agencies within the Commonwealth of Pennsylvania. Established as an Invitation to Qualify (ITQ), this procurement vehicle enables agencies to purchase used vehicles when it is financially advantageous compared to acquiring new ones. The contract spans from March 1, 2026, through February 28, 2031, with no option to renew. To participate, vendors must register as Commonwealth procurement vendors, obtain a six-digit vendor number, and submit proposals electronically through the Commonwealth’s JAGGAER portal. Contractors also must demonstrate at least two years of relevant experience primarily in vehicle rental and leasing sales and hold the necessary Pennsylvania vehicle dealer licenses. Purchase orders will govern specific vehicle purchases under the contract, with delivery terms set FOB destination, placing risk of loss with the contractor until receipt by the Commonwealth. The award process emphasizes the qualification and responsibility of bidders, with awards potentially made to multiple responsive and responsible vendors. Vehicles must meet detailed contract specifications and conform to applicable laws and environmental regulations, and inspection occurs at destination before formal acceptance. Contractors are obligated to provide certified product documentation and address any nonconformities at their expense. Contract administration includes standard billing and invoicing procedures requiring SAP vendor numbers and employing ACH payments, with no specified electronic invoicing platform mandated beyond general submission requirements. The contract incorporates standardized clauses covering bid submission, pricing, protest procedures, confidentiality, contractor integrity, and organizational conflicts of interest. There is an ongoing obligation for contractors to maintain compliance with certifications such as suspension/debarment status, tax delinquency, anti-lobbying, and Iran-related business prohibitions. Overall, this contract provides a multi-year sourcing mechanism designed to streamline acquisition of used rental/leased vehicles for Pennsylvania agencies through qualified vendors under clear performance, delivery, and compliance standards.