Purchase of Two Well Pump Motors

The contract solicits bids for the purchase and delivery of two new vertical hollow shaft electric motors intended as direct replacements for existing well and high-service pump motors in Clermont, Florida. The procurement is issued by the City of Clermont’s Public Services - Environmental Services department under solicitation number RFB 26-046, with proposals due electronically by January 8, 2026. Pricing is to be offered F.O.B. destination, freight prepaid, with delivery specified to 3335 Hancock Rd, Clermont, FL 34711. The contract requires that prices encompass all costs, including motors, accessories, testing, documentation, and delivery. Award will be based primarily on the lowest price from technically acceptable bidders, with minimum thresholds for respondent capabilities, experience, timeliness, and past performance assessed to ensure the ability to fulfill contract requirements. Key contract conditions emphasize strict compliance with federal and state regulations, such as the Davis-Bacon Act wage determinations applicable to construction labor in the region, adherence to environmental laws including the Clean Air and Clean Water Acts, and E-Verify employment eligibility requirements mandated under Florida law. The contractor must provide all labor, materials, and equipment necessary to meet the detailed specifications and complete delivery within the contractual timeline, maintaining product quality and conformance with manufacturer warranties. The contract imposes a performance and payment bond equal to 110% of the contract amount and requires a bid bond equaling 5% of the bid price. Additional conditions include conflict of interest disclosures, maintenance of a drug-free workplace, and affirmative action commitments consistent with Executive Order 11246. The city retains sole authority for inspection and acceptance at destination, with risk of loss residing with the contractor until formal acceptance. Detailed submittal requirements include vendor information, non-collusion declarations, proof of insurance, and certifications confirming E-Verify participation and drug-free workplace policies. The solicitation incorporates provisions for termination for cause or convenience, record retention for six years following completion, and stringent oversight of subcontractor qualifications and compliance. All responses must be submitted electronically via Clermont’s OpenGov portal, reflecting the city’s move to a digital procurement platform designed to enhance vendor participation and transparency.