Purchase of Used Excavator and Dozer

The Harrison County Development Commission (HCDC) in Mississippi is soliciting sealed bids for the purchase of two used heavy machinery items: an excavator and a dozer. The solicitation, issued December 10, 2025, requires bids to be submitted by December 30, 2025, at 3:00 p.m. CST, with a public bid opening scheduled for January 6, 2026. Vendors must submit bids utilizing the provided Vendor Proposal Form (Section 905-A) along with required documentation including a W9 tax form, valid business and sales tax licenses, and proof of ownership for the equipment offered. Bids must reference detailed specifications outlined in Schedule #1 (Excavator) and Schedule #2 (Dozer), which define minimum operating hours (5,500 for excavator, 5,000 for dozer), horsepower thresholds (170 hp for excavator, 125 hp for dozer), machine weight requirements, undercarriage condition (minimum 60% wear life remaining), and overall operational standards such as fully functional cabs and no structural damage. Inspection and acceptance will occur at the Commission’s facility in Gulfport, Mississippi following delivery, with the government retaining the right to reject non-compliant equipment. This procurement follows a local government bidding structure rather than federal acquisition regulations, and thus does not incorporate standard FAR clauses or formal evaluation criteria commonly seen in federal contracts. The contract is effectively a firm fixed-price purchase based on vendor bids, with no formal unit pricing or evaluation weighting disclosed in the documents. The bid must be valid for 45 calendar days post-submission, and delivery terms suggest the buyer handles transportation costs consistent with FOB shipping point conventions. Contract administration details include payment by check after final acceptance but lack designated contracting officer contacts or electronic invoicing systems. Socioeconomic disadvantage certifications are included as part of the bid process, allowing businesses to declare minority or gender-based status, though no set-aside or small business preferences are indicated. Overall, the solicitation emphasizes strict technical compliance, administrative completeness, and timely bid submission within defined local government procurement practices.