Purchase of Used Excavator and Dozer

The Harrison County Development Commission (HCDC) has issued a sealed bid solicitation for the purchase of a used excavator and dozer to support county construction and earthmoving operations. Bids must be submitted by December 30, 2025, with public bid opening scheduled for January 6, 2026. The procurement is structured as a firm fixed price acquisition under NAICS code 925120 and requires bidders to submit a single bid package covering both heavy equipment items. The equipment specifications mandate operational and mechanical standards including minimum engine horsepower (170 hp for the excavator, 125 hp for the dozer), maximum operating hours (less than 5,500 for the excavator, less than 5,000 for the dozer), machine weight minimums, ground pressure limits, and at least 60% remaining undercarriage wear. Both machines must be fully functional with intact cabs, climate control, and hydraulics, and the vendor must permit inspection and operational testing prior to acceptance. Compliance with technical specifications and submission requirements such as a completed W-9, business license, and sales tax license are necessary for bid consideration. The award evaluation appears to be primarily price-based, incorporating hauling costs into the overall purchase price, with bids expected to remain valid for 45 days post-submission. Although no formal FAR clauses or federal acquisition procedures apply, the process follows local government procurement protocols, emphasizing adherence to bid instructions and equipment specifications. The seller is responsible for permitting inspection and assisting with loading, while transportation is arranged by the buyer, suggesting FOB origin terms. Payment is made by check following final acceptance and approval by the Harrison County Board of Supervisors. The solicitation lacks special contract clauses regarding key personnel, security clearances, or options, and does not specify delivery schedules beyond bid deadlines. Vendor proposals must be submitted either by mail, physical delivery, or email to designated Harrison County addresses and email, with all bids clearly labeled. No pricing or contract value information is provided in the solicitation documents, and no socioeconomic or size status certifications are mandated beyond a self-certification affidavit for social and economic disadvantage if applicable.