PW Bid 3007 - 2025 ITS On-Call

The contract for PW Bid 3007 - 2025 ITS On-Call, issued by the Philadelphia Streets Department, is an estimated $5 million on-call services agreement focused on Intelligent Traffic Systems within the City of Philadelphia. It is restricted to approved sellers and requires a mandatory bid processing fee of $600 paid electronically prior to bid submission. The procurement process involves submitting a comprehensive package via the City’s PHLContracts platform, including completed pricing pages, unit prices worksheets, performance and certification forms, and a signed Consent and Authorization Agreement, which must be uploaded before bid closing. The bid deadline is November 25, 2025, with prequalification documents due by November 6, 2025, and the opening conducted via Zoom. The award will be based on a formula evaluating bidder-provided labor and material mark-ups—70% weight for labor, 30% for materials—plus a fixed subcontractor mark-up of 8%, with the lowest total percentage winning. The City retains the right to accept or reject any part of the bid, and no minimum work guarantee is provided, though the total contract value is capped at $5 million. The contractual framework references standard specifications, plans, and city ordinances but does not explicitly incorporate federal FAR clauses or military standards. Key compliance requirements include submitting all necessary forms, attachments, and certifications—such as MBE/WBE solicitations, Economic Opportunity Plan, and bid bonds—through the designated electronic platform. The contract emphasizes strict adherence to all terms and conditions, with no exceptions permitted, and mandates that all bid-related documentation, including the Consent and Authorization Agreement, be submitted and verified prior to bid closing. While detailed specifications on inspection, delivery, or packaging are not specified in the available documents, the contract emphasizes performance in accordance with referenced city standards and the City’s authority to modify work scope as needed. Overall, the process is highly structured, requiring comprehensive documentation and compliance to ensure responsiveness and eligibility for award.