PWC Burr Oak Hammock Shelters

The contract involves the design and construction of two open hammock shelters at Burr Oak State Park, Ohio, with a completion deadline of April 30, 2026. The project scope includes constructing two 12’ x 12’ shelters with treated 6x6 posts, hip roofs with at least a 3-foot overhang, 14’ x 14’ treated lumber decks, and metal roofs of at least 26 gauge in dark brown. The contractor must obtain all necessary permits, coordinate inspections with the Ohio Department of Commerce, and provide stamped plans along with engineer-approved as-built drawings. Exterior lumber must be stained with Sherwin Williams semi-transparent stain in a color selected by the owner. The procurement is open for bids from September 19, 2025, with a response deadline of October 17, 2025, and the award will be made to the lowest responsible and responsive bidder based on total bid amount. The total contract value is capped within a range of approximately $50,000 to $150,000. The contract incorporates a comprehensive set of federal and state requirements, including prevailing wage laws under the Davis-Bacon Act, anti-lobbying statutes, environmental standards, and debarment regulations. Contractors must certify they are not debarred, comply with anti-lobbying provisions for contracts over $100,000, and affirm their business entity status or submit an independent contractor acknowledgment if applicable. Data security provisions mandate background investigations for personnel with access to federal tax or criminal justice information, adherence to NIST 800-53 standards, and confidentiality agreements. The agreement emphasizes compliance with Ohio laws, including ethics, conflict of interest, and non-boycotting clauses, and requires completion of a Contractor/Subcontractor Affirmation and Disclosure Form. The contract is governed by Ohio law, with provisions for termination, suspension, and remedies in case of default, and stipulates that all deliverables be inspected and accepted at the Burr Oak State Park location. Payment procedures specify submission of invoices to designated addresses, contingent upon proper acceptance and availability of funds, with a standard 30-day payment period. The project’s performance and deliverables are clearly defined, with emphasis on obtaining permits, coordinating inspections, and providing detailed documentation, including stamped plans and as-built drawings. The award process is based solely on price, responsiveness, and responsibility, with no mention of specific evaluation weights or technical scoring beyond compliance. Overall, the contract sets a detailed legal, procedural, and technical framework ensuring quality, compliance, and accountability for the shelter construction project.