Q--Blood

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The commercial items procedures of FAR Part 12 will be used. NAICS code is 621991, size standard $32.5 Million. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-80 effective March 2, 2015. This acquisition is being conducted under the authority of the commercial item test program at FAR 13.5. Only electronic offers will be accepted. Offers are due to contact@example.gov by 10:00 AM, Pacific Time, March 18, 2015. Only electronic offers will be considered. All questions concerning this solicitation must be received by prior to the close date. Section B: Price/Cost Schedule Please provide a unit price, extended amount and total amount for all items listed below. The total amount must be inclusive of all costs. Item Information ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 1. Blood Base Year: April 1, 2015- September 30, 2015. (Reference Statement of Work - Attachment 1) 6 Mo GRAND TOTAL Section B: Delivery VA Sierra Nevada Health Care System 975 Kirman Avenue Reno, NV 89502 Est. Qty Unit of Issue Unit Price Amount 1 Leukopoor Packed Red Blood Cells (actually ordered by providers) 573 EA 2 Platelet Pheresis units (6 to 8 units of pooled plateletes in bag 30 EA 3 Fresh frozen plasma 45 EA 4 Cryoprecipatate 30 EA 5 Irradiated Blood Products 9 EA 6 Cmv Negative Units 5 EA 7 Hla Platelet work up and search 3 EA 8 Autologous units drawn, processed and sent to VA 18 EA 9 Anitgen Typing 8 EA Subtotal INSTRUCTIONS TO OFFERORS As a minimum, offers must include- 1. Offerors must return provision 52.212-3 with their proposal. Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision and indicate that it has completed official representations and certifications online at www.sam.gov. 2. Contact information, Name, Phone Number, Fax Number and email address 3. Mailing address and Remit to address, if different than mailing address 4. Acknowledgment of Solicitation Amendments 5. Offeror's Federal Tax ID Number; 6. Offeror's DUNS number 7. Equipment Place of Manufacture (include US city, state and ZIP+4; or foreign country), if applicable 8. Offeror must provide copies of licenses and certifications, if applicable. SOLICITATION PROVISIONS /CONTRACT CLAUSES: Clauses " FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998) For the purposes of this clause, the fill-in's are http://www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/ respectively. " FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (Dec 2014) " FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items (Dec 2014) For the purposes of this clause, items (b) 1, 4, 8, 12, 16, 22, 26, 27, 28, 29, 30, 31, 32, 39, 41, 43, and 49 are considered checked and applicable. " FAR 52.232-38 Submission of Electronic Funds Transfer Information with Offer (July 2013) " FAR 52.237-3 Continuity of Services (Jan 1991) " VAAR 852.203-70 Commercial Advertising (Jan 2008) " VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2012) Provisions " FAR 52.252-1 - Solicitation Provisions Incorporated by Reference (Feb 1998) For the purposes of this provision, the fill-in's are http://www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/ respectively. " FAR 52.212-1 Instructions to Offerors - Commercial Items (April 2014) " VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (Jan 2008) " VAAR 852.233-71 Alternative Protest Procedure (Jan 1998) 52.212-2 Evaluation - Commercial Items (JAN 1999) (a) Offerors will be evaluated to the extent they can provide the items (or equal) listed in the price schedule. The Government will award to the lowest priced, responsible, technically acceptable offeror. The following factor shall be used to evaluate offers: 1. Technical Capability: Offeror's technical capability shall be evaluated based on compliance with the statement of work (Attachment 1). ? Attachment 1: Statement of Work DESCRIPTIONS/SPECIFICATIONS/WORK STATEMENT VA Sierra Nevada Health Care System - Reno Contract Requirements 1. Contractor shall provide VA Sierra Nevada Health Care System, blood components, and services described in Schedule B. 2. Blood shall be typed for ABO and Rh antigens in accordance with methods recommended in the current edition of Standards for Blood Banks and Transfusion Services and the Technical Manual of the American Association of Blood Banks (AABB) (available from the AABB website: http://www.aabb.org/content). Contractor shall provide services and products in accordance with the regulations and requirements of the Food and Drug Administration (FDA), the laws and regulations of the State of California and the Standards of the American Association of Blood bank. A sample of blood from each donation shall be tested for syphilis. Whole blood and/or components (non-autologous) shall not be used for transfusion unless the test is non-reactive. In addition, only blood testing negative for antibody to human immunodeficiency virus (HIV), for hepatitis B surface antigen (HBsAg), for anti-hepatitis B core antigen (Anti-HBc), for hepatitis C virus (anti-HCV), and for human T cell leukemia virus (anti-HTLV) shall be used for transfusion. Blood and components shall not be used for transfusion if the results are outside established limits. Testing must also include the following: a. Nucleic Acid Test (NAT) for HIV and HCV RNA b. ALT and HIV P24 optional 3. All blood shall be collected in a closed system under aseptic conditions, processed in appropriate solutions and the container so labeled. The label shall indicate the expiration date of the contents from the date of collection of the source blood. Source blood collected and stored with anticoagulant of CPD has a shelf life of 21 days, CPDA-1 35 days and ADSOL 42 days. This is with in guidelines of blood container manufactures, Food and Drug Administration (FDA) and AABB regulations. 4. All blood supplied shall be visually free of hemolysis, excessive chyle and clots. B. Certifications 1. The contractor shall supply 100% "volunteer donor" blood in accordance with FDA rules and regulations effective May 15, 1978 or latest revision. 2. Definition of a "volunteer donor"-- A volunteer donor is a person who does not receive monetary payment for blood donation. Benefits, such as monetary times off from work, membership in blood assurance programs and cancellations on non-replacement fees that are not readily convertible to cash, do not constitute monetary payment. C. Donor Requirements 1. The contractor shall maintain readily available blood donor lists including names, addresses and Social Security number. Such lists shall indicate whether, and on what date, blood of a particular donor was furnished to the VA . 2. Donor selection shall be in accordance with criteria established by the FDA and/or the AABB. 3. Immediately after bleeding, the blood shall be stored in accordance with criteria established by the Food and Drug Administration (FDA) and/or American Association of Blood Banks (AABB). D. Expiration Dates 1. The contractor shall supply blood and blood components in accordance with the expiration dates specified in the AABB Standards. 2. The contractor shall supply Red blood cell products not over 15 days from the date of collection. 3. The contractor shall return for full credit any Red blood cell products that exceed 15 days from the date of collection. E. Blood Products 1. The contractor shall furnish blood labeled as A, B, O and Rh type. Type A Rh negative and O. Rh negative must have been drawn from donor not more than five (5) days before date on which purchase order is filled. Types such as AB Rh positive, B. Rh negative and AB Rh negative will be supplied not over fifteen (15) days old. These time limits may be adjusted if a system for exchange on credit is provided which minimizes or precludes losses due to outdating. 2. The contractor shall supply whole blood, red blood cells and components in standard collection containers, with appropriate samples for laboratory work. 3. The following tests shall be completed by Contractor prior to delivery: a. ABO Grouping b. RHo(D) -- Testing c. Syphilis --- Testing d. Irregular Red Blood Cell Antibody Detection e. Hepatitis B Surface Antigen (HBsAg) f. HCV Antibody g. HIV Antigen and Antibody h. Hepatitis B Core Antibody i. HTLV Antibody j. Nucleic Acid Test for HCV and HIV RNA k. Other tests as may be included for licensure by the Office of Biologics/Food and Drug Administration. 4. Other than in the case of emergency, the above work shall be completed on all blood and its components prior to shipment. In such emergencies, products may be released with a "statement of justifications for request of incompletely tested blood components, signed by the veteran's physician. F. Special Donations 1. Contractor shall not require pre-payment of blood processing & handling surcharges from autologous or designated blood donors for VA. 2. The contractor shall direct autologous or designated blood donors for VA patients to a facility as decided by VA and the blood center after coordination with COTR. 3. In the event a facility for autologous or designated blood donors for VA patient is not feasible for the donor, a community blood center may be used. 4. Shipping fees of blood components shall be incurred by the blood center. The contractor shall ship blood components at no additional expense to the VA. These units shall be shipped to VA when received. G. Hospital Notification If it is determined by the Contractor that a blood component potentially infectious with HIV, HCV, or HTLV I/II may have been provided to Dept. of Veterans Affairs Health Care Systems, contractor shall notify the VA. This notification process will comply with the requirements as defined by the U.S. Food and Drug Administration. Where required or allowed by law, notification to the VA Health Care Systems may be provided through a State Department of Health or similar governmental agency. H. Description of the required services a. Screening for negative blood per antigen - Testing donor units for RBC antigens and select units negative for a given antigen. b. Irradiate units - Treat units with gamma irradiation to prevent lymphocyte proliferation. c. Screening for CMV negative blood - Testing units for antibody to cytomegalovirus and select negative units. d. Freezing and storing autologous - Freeze blood donated by the patient for his or her own use and store it until needed. e. Thawing and deglycerolizing autologous blood - Thaw and wash frozen blood. f. Plateletpheresis, crossmatched - Compatibility test between recipient serum and donor platelets. g. Crossmatched Platelet Donor Recruitment - Recruit a donor known from previous testing to be compatible with a recipient. h. Antibody Identification, enzyme panel, select cell panel, absorption/elution with panel, inhibition panel, chloroquine treatment, extended phenotype and phenotyping, genotyping whole blood or red cell mass - Samples to identify antibodies when detected by antibodies screening. I. Delivery of Orders Supplies and services to be delivered at VA Medical Center, Building 1, Second Floor, Clinical Laboratory, Room C2309, 975 Kirman Avenue, Reno, NV 89502 +1 (555) 000-0000. Delivery orders may be placed by phone, fax, or online. The type of delivery order will be specified when the order is placed and the Contractor shall deliver within the following times. The time begins when the authorized official places the delivery order. STAT/Emergency------------------------------One (1) hour ASAP--------------------------------------------Two (2) hours Stock---------------------------------------------Four (4) hours J. Distance and Impediments for deliveries during disasters or traffic congestion Due to the important nature of STAT or emergency delivery requests for blood and blood products, the distribution center must be located within 20 miles of the facility.