This Combined Synopsis/Solicitation opportunity was posted on May 7, 2003. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Q -- Relocation of Medical Records

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S-LMAQM-03-R-0084Federal

Submission Closed05/09/2003, 05:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 484220

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about 16 hours ago

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in 4 days

AI Contract Overview

Solicitation S-LMAQM-03-R-0084 concerns the relocation of medical records for the U.S. Department of State. The project involves moving equipment and interfiling 18 boxes within specific units. Technical requirements specify that the maximum height for new machines is 9 feet to avoid interference with ceiling infrastructure, and the existing outguide clearance of 10.2 inches is deemed sufficient. The current Statement of Work remains unchanged regarding shelf clearance and the use of letter trays. Logistical constraints require that Lektrievers and other equipment be moved after 5:00 p.m. to align with loading dock and freight elevator availability. Proposals must be submitted via mail, courier, or hand delivery to Brian Carper at the Office of Acquisition Management in Arlington, Virginia. While the project involves paper medical records, electronic records will be utilized during the relocation to minimize the need for physical access to all files.

General Info

Relocation of Department of State medical records and equipment with specific logistical constraints.

Agency

N/A

NAICS

484220 - Specialized Freight (except Used Goods) Trucking, Local

Place of Performance

PLACE OF PERFORMANCE U.S. Department of State, Office of Medical Services SA-15 Room L-224, Washington, D.C. and SA-15, 1700 N.

Set-Aside

NONE

Documents

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Timeline

3 updates

PhaseClosed

PostedApr 22

Combined Synopsis

Notice updatedApr 29

Response deadline changed from Apr 29, 2003 to May 7, 2003. The notice description changed.

Notice updatedMay 2

Response deadline changed from May 7, 2003 to May 9, 2003. The notice description changed. The point of contact changed.

Notice updatedMay 7

The notice description changed.

Response DeadlineMay 9

Deadline has passed

Submission Closed

05/09/2003, 05:00:00 AM UTC

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Organization & Contact Information

AgencyN/A

Contacts2 people available

OfficeN/A

Organization / Agency

N/A

Office AddressN/A

Contacts

Kelly M BraceyContract Specialist

contact@example.gov

+1 (555) 000-0000

Brian M CarperContract Specialist

contact@example.gov

+1 (555) 000-0000

Full Description

Provided below are the Questions and Answers for S-LMAQM-03-R-0084 that were received before May 5, 2003 at 4:00 p.m. deadline.1. Clarify the outguide clearance, is the existing clearance of 10.2 for media sufficient? Answer: Yes 2. How many cartons need to be interfiled/back shifted within units 9 & 10? Answer: 18 Boxes 3. How are proposal to be submitted? Answer: Proposals are to be submitted by mail, courier or hand delivery as follows: First Class Mailing:U.S. Department of State Department Office of Acquisition Management P.O. Box 9115, Rosslyn Station Arlington, VA 22219 Attn: Brian Carper Courier or Hand Delivery: U.S. Department of State Office of Acquisition Management Room 200 1701 N. Ft. Myer Drive Arlington, VA 22209 Attn: Brian Carper 4. What are the rules of the building, what is the earliest in the afternoon the equipment can be moved? What is the availability of the Freight elevator? Answer: In addition to what I sent you a moment ago, the Lektrievers will have to be relocated after 5:00pm. 5. Confirm the hours of the loading dock coordinate with the hours the freight elevator is available. Answer: After 5:00 p.m. 6. Can the equipment be GSA and the moving portion be open market? Answer: A/LM will answer this question. 7. Will the revised scope of work indicate a minimum clear height of 10.5 inches to accommodate the out guide? Answer: No plans to revise SOW; current SOW stands. 8. Will the revised scope of work allow vendors to substitute a roll-out letter size drawer for letter trays? Answer: No plans to revise SOW 9. Will the procuring agency agree the data being stored is a paper medical record and is not electronic data? Answer: See Scope of Work. 10. Will all records need to be accessed at present location during the relocation project? Answer: Not all of the records. The electronic medical record will be used as much as possible. 11. What is the absolute minimum shelf clearance required in the new machines? Answer: The current clearance is the absolute minimum. 12. How will offeror's submittals be verified to substantiate the shelf clearance of their machines? Answer: Offeror's proposals are to adhere to the Statement of Work. 13. Is a signed RFQ Standard form 18 or other, required with the submission of the proposals? If so, please post a downloadable version of the form at Fedbizopps.gov. Answer: No, a Standard form 18 will not be required. 14. Corrected answer to question - Please confirm the maximum height for the new units so not to interfere with mechanical infrastructure in the ceiling? Answer: The ceiling height was measured at 8 feet 2 inches (floor to ceiling grid). The maximum height available for new machines is 9 feet (108 inches).