Q601--631-26-2-9810-0017 Medical Coding ATTN Sebastian Freeze (VA-26-00033978)

This solicitation is a combined synopsis and request for quotation (RFQ) issued under the Revolutionary FAR Overhaul provisions for commercial products and services, specifically set aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). The procurement is for Medical Coding Services at the Northampton VA Medical Center in Leeds, Massachusetts, under the NAICS code 541511 (Custom Computer Programming Services), with a small business size standard of $34 million and a Product Service Code of Q601. The contract is a Firm-Fixed Price agreement with a five-year period of performance consisting of a one-year base period beginning May 28, 2026, and four one-year option periods extending through May 27, 2031. The contractor is required to assign ICD, CPT, and HCPCS Level II codes to outpatient encounters, supporting an estimated 30,000 to 40,000 cases annually, with coding completion mandated within five calendar days of assignment. A 95% coding accuracy rate is required, and failure to meet this standard may result in contract cancellation. All personnel must possess expertise in health record coding and auditing, comply with HIPAA, the Privacy Act, and VA security policies, and undergo background investigations consistent with VA Tier Level 1 requirements. Offerors must be registered and verified in both SAM.gov and the SBA's DSBS database at the time of submission and award. Proposals must include three components: a technical proposal addressing compliance with the Performance Work Statement and specific requirements including a resume for the designated supervisor/director, a past performance section with three relevant references, and a completed price proposal on Page 2. Mandatory requirements include submission of the Contractor Rules of Behavior, training certificates, and annual self-assessments of information systems, all in hard copy and electronic format. Weekly, monthly, and quarterly performance reports must be submitted to the COR or Contracting Officer within seven calendar days of each reporting period, and all PHI must be returned upon contract termination. Invoicing will be processed via Electronic Funds Transfer under FAR 52.232-33 and instructions will be provided upon award. The response deadline has been extended to June 12, 2026, at 9:00 AM EST, and quotations must be submitted via email to Sebastian Freeze, the Contract Specialist. All proposals must affirm acceptance of all solicitation terms without modification, and