This Combined Synopsis/Solicitation opportunity from Department Of Veterans Affairs was posted on June 2, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Q601--631-26-2-9810-0017 Medical Coding ATTN Sebastian Freeze (VA-26-00033978)
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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AI Contract Overview
This contract solicits firm-fixed-price medical coding services for the Northampton VA Medical Center under a five-year period consisting of a one-year base period and four option years. It is issued as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with NAICS code 541511 (Custom Computer Programming Services) and calls for approximately 35,000 outpatient encounters coded annually per contract year. The primary service involves accurate assignment of ICD-10, CPT, and HCPCS codes following official guidelines (CMS, NCHS, AHA, VA-specific) to support data integrity within the Veterans Health Administration’s electronic health records. Coding and auditing are required to maintain a minimum accuracy threshold of 95%, with timely completion of coding within five calendar days of patient encounters. Contractor personnel must be U.S.-based certified coders with relevant credentials and experience, comply with VA security and privacy standards, and complete required VA-specific training. The contract prohibits any offshore labor or data co-mingling outside government-approved controls, with strict privacy and HIPAA compliance enforced, including the execution of Business Associate Agreements. Evaluation of quotations will consider technical quality, past performance, veteran involvement, and price in a trade-off methodology, whereby the government reserves the right to select the most advantageous proposal rather than the lowest priced. Offerors must submit technical approaches, quality control plans, and at least three references, with particular attention to subcontracting limitations and SDVOSB verification. Contract administration requires adherence to FAR and VAAR clauses, including electronic invoicing and payments. Security requirements include personnel background checks, information system safeguarding, and notification protocols for employee changes. Deliverables become government property, with monthly and quarterly reporting and validation audits conducted by the government. The contract ensures a robust framework for protecting veteran health information while delivering critical medical coding services essential to VA operations and compliance with federal acquisition regulations.
General Info
Agency
NAICS
Place of Performance
Department of Veterans Affairs Northampton VA Medical Center, Leeds, ME, 01053-9764, USASet-Aside
Timeline
Submission Closed