Q601--RFI – Information Sought: Code Sets

The U.S. Department of Veterans Affairs is seeking information through a Request for Information (RFI) under FAR 15.201(e) to assess the availability and technical capabilities of qualified sources capable of developing, maintaining, and regularly delivering comprehensive healthcare billing code sets. This RFI, identified as 36C10G26Q0063 and titled “Q601–RFI – Information Sought: Code Sets,” is strictly for market research and does not constitute a solicitation or intent to award a contract. Responses are not offers and cannot form the basis of a binding agreement. The VA is seeking input on the ability of vendors to map national coding standards—such as CPT, HCPCS, ICD-10, DRG, and APC—to its Community Care Referral Guidelines (CCRGs), ensuring accurate claims adjudication, compliance with reimbursement rules, and the exclusion of nonreimbursable codes. Deliverables are expected to be digital code sets provided in customizable formats with defined update cycles, such as monthly or quarterly, and must align with FDA-approved, evidence-based medical standards. The VA will use responses to inform future procurement decisions, including the possible issuance of a solicitation, but is under no obligation to do so. All submissions must be received via email by 3:00 PM Eastern Time on May 14, 2026, and must reference the RFI number, project identifier, and project title in the subject line. Responses should address a series of structured questions covering vendor capabilities, staffing expertise, coding staff qualifications, FTE estimates, operational continuity, and pricing models for development and maintenance activities. The contracting officer, Jeffery Fithen, and contract specialist, Justin Sink, both from the VA’s Office of Acquisitions and Logistics, are the designated points of contact. No physical delivery or packaging requirements apply as all deliverables are digital. The North American Industry Classification System (NAICS) code for this effort is 541219, indicating professional, scientific, and technical services, and the work is not subject to any set-aside categories. There are no contract clauses, evaluation factors, or award criteria established at this stage, and no funding details such as TAS or AAC numbers are provided. All submitted information will be treated as business confidential and become government property, with no expectation of return. The place of performance is TBD, and no formal period of performance, delivery schedule, or invoicing mechanism is defined because