Q702--New Albany CBOC IOTA

The solicitation for Q702—New Albany, Indiana Community Based Outpatient Clinic Initial Outfitting, Transitioning & Activation Services is a Service-Disabled Veteran-Owned Small Business Set Aside under NAICS code 541614, issued by the Department of Veterans Affairs through the PCAC office in Independence, Ohio. The response deadline is June 15, 2026, and the contract is intended to support the full activation of a new VA clinic, encompassing outfitting, logistics, transition planning, and operational readiness. A comprehensive set of attachments outlines required deliverables including the Performance Work Statement, Integrated Move Plan, Risk and Change Management templates, Work Breakdown Structure, equipment inventory and disposal plan, proposed FTE report, quality assurance surveillance plan, wage determinations for Floyd County, and detailed pricing worksheets. The contractor is responsible for managing the end-to-end process of transitioning services to the new facility, ensuring all equipment, furniture, and infrastructure are installed and operational in alignment with VA standards. Contractor personnel must adhere to strict identification and safety protocols, including wearing visible VA badges, maintaining professional attire, complying with local security requirements, and submitting advance requests for non-standard work hours. All work must minimize disruption to existing clinic operations and comply with federal, state, and local laws including OSHA, ADA, and VA design standards. The contractor is required to provide floor protection and equipment with rubber wheels in all VA facilities and to establish a robust quality control program that prevents defects and ensures consistent service delivery. Inspection and acceptance are led by the Contracting Officer’s Representative, with warranties beginning upon formal government acceptance. Invoicing must follow IDIQ procedures, with certification handled by the Ordering Contracting Officer and payment processed through the responsible VA facility's payment office. The contracting team includes Vicki Whiteman as Contracting Officer and Robert Wilson as Contract Specialist, with Heidi Gallaher serving as the primary point of contact. The contractor must also coordinate with the VA COR at least 14 days prior to site access to ensure compliance with site-specific security policies and must properly dispose of all packaging materials off-government property.