Quarterly Wellness Services and Seminars

Questions and Answers pertaining to Statement of Work. Question: CLIN OO5 : The annual health fair (four hours per session) is it supposed to read one "health fair" or "session" for each location and would the locations be the Yates Building and Rossyln Plaza or would it also include Franklin Court? Answer: We have two health fairs annually--one at the Yates building; and one at the Rosslyn building--both on Wednesdays and 1 week apart; and both are in September. The Franklin Court employees can go to either site. Question: Under A. Scope - "The USDA is an equal opportunity employer and has severely physically challenged employees in the WO". Can you please describe the types of physical challenges USDA employees may have? Answer: USDA has employees with disabilities as the rest of the Federal Government such as visibility impaired, hearing impaired, employees with wheelchairs, and other mobility and disability issues. All employees are welcome to participate in our program. Question: Technical Requirements - 1. Primary Preventive Services (a) Health Assessment - Vendor provides blood screenings using a fingerstick method rather than a venapuncture. Would this be acceptable or are you looking for a venapuncture? Vendor and can provide the following tests via a fingerstick: 1. Full Blood Lipid Panel (TC, HDL, LDL, Triglycerides, TC/HDL Ratio) with or without Glucose 2. Prostate Specific Antigen (PSA) 3. Thyroid 4. We do have the capabilities to do venapuncture through our partner. However for the purposes of the assessment, other lab values would not be needed (SMAC24, CBC). Also, the SMAC24 is now the Complete Metabolic Panel (CMP) and the Complete Blood Count (CBC) is also a different test (Red Blood Cells, White Blood Cells, Hemoglobin, Hematocrit, etc) and not necessary for a wellness program biometric screening/prevention education. Answer: Sorry, but we don't want the fingersticks. We need all of the tests that we stated. Question: Under the Technical Requirements - 1. Primary Preventive Services (a) Health Assessment - can you please define what you mean by a "Physician's Review" of all health assessment results? At Vendor our cholesterol and glucose results are immediate and a health educator is onsite to review the results with individuals at that time for the "Teachable Moment". The PSA test is also a fingerstick test and sent of to the lab for analysis. Results can be sent either directly to the individuals or back to Vendor and reviewed individually with participants by a health educator. Answer: Physical review means that a doctor reviews the results. All results are reviewed at the same time at a later time (about 2 weeks part) as part of our program. Question: Under D. Primary Preventive Services Promotion and H. Wellness Seminar /Workshop Promotion - it states the WO Wellness Program Manager determines the appropriateness of all documents, etc. Is Vendor responsible for making all the copies, supplying the paper, etc. of documents or only supplying the WO Program Manager with the "content"? Answer: Yes, the contractor is responsible for making any copies, etc., associated with the seminar. Question: Can you elaborate on what exactly is expected of the "physician's review of all health assessment results" and what the expectation is for actual physician contact or liability regarding the employee? Answer: Question: Can you specifiy which exact blood work you are requesting? Do you also want a Complete Blood Count (CBC) in addition to the SMAC-24? Is the lipid profile going to be fasting or non-fasting? Answer: We require only the tests listed in the statement of work. It will be a fasting test. Question: The Solicitation at Section A in the Scope of Work states that there are physically challenged employees who might participate in the wellness program. In order for us to best respond to this requirement in our proposal, it would be extremely helpful to know the number of affected employees and the types of physical disabilities. Answer: Don't know, as some employees may or may not identity their disabilities. Question: In Section B, last sentence of the Solicitation, it states that the contractor must complete the "Washington Office Wellness Program Enrollment Form (see attached)". However, we cannot locate the attachment. Would it be possible to send or post the referenced attachment? Answer: WO Wellness Enrollment Form (Sample Only--To be completed by WO Wellness Program Contractor.) ________________________________________ 1. Employee's Name _________________________________________ 2. Telephone Number _________________________________________ 3. Staff _________________________________________ ________________________________________ 4. Completion Dates a. Health Assessment _________________________________________ b. Fitness Assessment _________________________________________ c. Lifestyle Assessment _______________________________________ d. Individual Counseling _________________________________________ ________________________________________ 5. Recommended Activities a. ______________________________________________________________ b. ______________________________________________________________ c. ______________________________________________________________ d. ______________________________________________________________ e. ______________________________________________________________ ________________________________________ 6. Comments __________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ________________________________________ 7. Certification that health assessments have been completed as stated in number 4. ________________________________________ _______________ ____________ WO Wellness Program Contractor Title Date Question: . The Solicitation at Section K references the anticipated award of a a BPA (Blanket Purchase Agreement) as a result of the Solicitation. Would you please confirm that a BPA is the type of contract that USDA anticipates awarding (as opposed to some other indefinite quantity-type contract? Answer: The wording BPA or Blanket Purchase Agreement is in error. The contract vehicle will be a purchase order that can be billed against monthly. Question: Section K also states that "the contractor should indicate the minimum number of WO [Washington Office] employees required to conduct health and fitness assessments and health risk appraisals on a quarterly basis, if required." Does this mean, for example, that if the Contractor states in its proposal, that ten employees must be enrolled in order to perform the assessments for that quarter - that is acceptable? Is there range (from 0 - 500) that USDA Forest Service has in mind as a minimum for employee participation within a given quarter? Answer: a) yes; and b) about 50 Question: Section B.1.(d) of the Solicitation states that "Individual based prescription counseling sessions shall be conducted after each quarterly health screening cycle predicated on high risk factors...." Does this sentence denote USDA Forest Service's intent to create a medical provider-patient relationship between the Contractor and the WO employee? Answer: No, the doctor only reviews the results.