1. APPLICATIONS ARE INVITED FOR THE POSITION OF ADMINISTRATIVEASSISTANT (LEGAL), NATO GRADE B-3, POST NUMBER C-0276, ON THE STAFF OF THE SUPREME ALLIED COMMANDER TRANSFORMATION (SACT), NORFOLK, VIRGINIA, USA. THE POSITION IS ANTICIPATED TO BECOME AVAILABLE ON 1 JANUARY 2004 AND IS ADVERTISED SUBJECT TO VALIDATION OF THE JOB DESCRIPTION AND CLASSIFICATION BY THE MANPOWER AUTHORITIES. 2. DUTIES/RESPONSIBILITIES: REPORTS TO THE SECTION HEAD, LEGAL ASSISTANCE. A. SERVE AS INITIAL POINT OF CONTACT FOR LEGAL ASSISTANCE MATTERS FOR STAFF PERSONNEL. RESPONSIBLE FOR ASSISTING CLIENTS OR REFERRING MATTERS, AS APPROPRIATE, TO LEGAL OFFICER OR OTHER APPROPRIATE SOURCES. B. ASSIST WITH LEGAL ASSISTANCE DUTIES, SUCH AS THE PROCESSING OF EMPLOYMENT AUTHORIZATION DOCUMENTS, VISA RENEWALS, AND DOCUMENTATION FOR U.S. CUSTOMS, AND RELATED ITEMS. C. ADMINISTER LEGAL AFFAIRS OFFICE CHECK-IN PROCESS FOR NEWLY ARRIVED PERSONNEL, PROVIDING INFORMATION ON COMMON TOPICS AND ANSWERING GENERAL QUESTIONS. D. INTERACT WITH U.S. STATE AND FEDERAL OFFICIALS AND AGENCIES AND PREPARE CORRESPONDENCE TO RESOLVE PROBLEMS AFFECTING COMMAND MEMBERS. E. HELP MAINTAIN THE INFORMATION DISSEMINATED ON LEGAL AFFAIRS WEB SITE. F. SCREEN, ROUTE, AND CONTROL FILES. MAINTAIN LEGAL DATABASE OF FILES, THE ARCHIVE OF LEGAL AGREEMENTS GENERATED BY HQ SACT, AND OFFICE TRACKING SYSTEM OF ACTION ITEMS AND DEADLINES. MAINTAIN UPDATED RESEARCH LIBRARY AND REFERENCE MATERIALS. G. PREPARE TRAVEL ORDERS AND CLAIMS, ASSIST WITH OFFICE ADMINISTRATION AS DIRECTED, AND PROVIDE ADMINISTRATIVE SUPPORT AS REQUIRED BY LEGAL ADVISORS. H. PREPARE CORRESPONDENCE AND PERFORM ROUTINE OFFICE FUNCTIONS. I. PERFORM OTHER RELEVANT DUTIES AS DIRECTED. 3. ESSENTIAL QUALIFICATIONS: A. COMPLETION OF SECONDARY EDUCATION B. MINIMUM OF 3 YEARS EXPERIENCE OF PROVIDING OFFICE SUPPORT AND PERFORMING ADMINISTRATIVE DUTIES. C. PREVIOUS EXPERIENCE WORKING AT A LARGE INTERNATIONAL ORGANIZATION, PREFERABLY IN A JOINT OR NATO ENVIRONMENT. D. ABILITY TO HANDLE SENSITIVE INFORMATION IN A CONFIDENTIAL MANNER. E. GOOD ORAL AND WRITTEN COMMUNICATION SKILLS. F. STRONG ORGANIZATIONAL, INTERPERSONAL AND ADMINISTRATIVE SKILLS. G. PRACTICAL EXPERIENCE USING MODERN OFFICE EQUIPMENT. H. MUST BE ELIGIBLE FOR A NATO SECRET SECURITY CLEARANCE. I. MUST HAVE A VERY GOOD KNOWLEDGE OF ENGLISH (BOTH VERBAL AND WRITTEN) (SLP 4343). J. STANDARD AUTOMATED DATA PROCESSING (ADP) KNOWLEDGE: WORD PROCESSING: ADVANCED KNOWLEDGE SPREADSHEET: WORKING KNOWLEDGE GRAPHICS PRESENTATION: WORKING KNOWLEDGE DATABASE: WORKING KNOWLEDGE 4. DESIRABLE QUALIFICATIONS: A. NOTARY PUBLIC FOR THE COMMONWEALTH OF VIRGINIA. B. PARALEGAL VOCATIONAL TRAINING. C. FAMILIARITY WITH CONDUCTING RESEARCH WITHIN NATO COMMUNITY TO LOCATE DOCUMENTS AND PUBLICATIONS. D. HIGH ENERGY AND ABILITY TO MANAGE MULTIPLE TASKS AND PROJECTS. 5. PERSONAL ATTRIBUTES: CAPABLE OF WORKING HARMONIOUSLY IN A FAST-PACED, MULTI-NATIONAL ENVIRONMENT. 6. MANAGERIAL RESPONSIBILITIES: NONE. 7. PROFESSIONAL CONTACTS: MUST BE ABLE TO LIAISE EFFECTIVELY, INTERNALLY WITH NATO MILITARY AND CIVILIAN PERSONNEL, AND EXTERNALLY WITH U.S. FEDERAL, STATE AND LOCAL GOVERNMENTAL OFFICIALS. 8. CONTRIBUTION TO OBJECTIVES: PROVIDE SPECIALIZED ADMINISTRATIVE SUPPORT TO HANDLE THE CURRENT AND ANTICIPATED VOLUME OF LEGAL ASSISTANCE SUPPORT THROUGHOUT HQ SACT. THE HQ SACT LEGAL AFFAIRS OFFICE IS THE MAIN SOURCE OF LEGAL/ADMINISTRATIVE ASSISTANCE FOR THE REVOLVING STAFF OF MORE THAN 500 ASSIGNED INTERNATIONAL PERSONNEL AND THEIR FAMILIES REPRESENTING MORE THAN 20 NATIONS. THIS SUPPORT IS A PRIMARY BUILDING BLOCK IN HQ SACT'S PROGRAM TO ASSIST NON-U.S. STAFF MEMBERS AND THEIR FAMILIES UNDERSTAND AND DEAL WITH THE ADMINISTRATIVE AND LEGAL ASPECTS OF RESIDENCE IN THE UNITED STATES. 9. WORKING ENVIRONMENT: NORMAL OFFICE ENVIRONMENT. 10. THE STARTING BASIC MONTHLY SALARY FOR A B-3 IN THE U.S.A. AS OF 01 JANUARY 2003 IS U.S. DOLLARS 3095.00 TO WHICH RELEVANT ALLOWANCES WILL BE ADDED. 11. HQ SACT APPLICATION FORMS IN TRIPLICATE, QUOTING VACANCY POST NUMBER C-0276, AS WELL AS COPIES OF CERTIFICATES COVERING THE HIGHEST LEVEL OF EDUCATION REQUIRED BY THE JOB DESCRIPTION SHOULD BE MAILED TO THE CIVILIAN PERSONNEL OFFICER (HN-113), HQ SACT, 7857 BLANDY ROAD, SUITE 100, NORFOLK, VIRGINIA 23551-2490, U.S.A. CLOSING DATE FOR APPLICATIONS IS 20 OCTOBER 2003. APPLICATIONS ARRIVING AFTER THE CLOSING DATE WILL BE ACCEPTED PROVIDED THEY ARRIVE BEFORE THE SELECTION BOARD MEETS FOR THE SCREENING PROCESS. THE APPLICATION FORM CAN BE DOWNLOADED AT WWW.ACT.NATO.INT (UNDER CAREER OPPORTUNITIES). A HARD COPY CAN BE REQUESTED BY CALLING (001)
+1 (555) 000-0000 OR 3774. SERVING NATO CIVILIAN STAFF ARE REQUESTED TO SEND THEIR APPLICATION FORMS THROUGH THEIR OWN CIVILIAN PERSONNEL OFFICE. ADVANCE APPLICATIONS MAY BE FAXED TO (001)
+1 (555) 000-0000, BUT ORIGINAL APPLICATIONS IN TRIPLICATE WILL STILL BE REQUIRED. 12. SERVING STAFF WILL BE OFFERED A CONTRACT IN ACCORDANCE WITH THE NATO CIVILIAN PERSONNEL REGULATIONS. NEWLY RECRUITED STAFF WILL BE OFFERED AN INITIAL DEFINITE DURATION CONTRACT OF ONE YEAR. 13. NOTE FOR PERSONNEL OFFICERS: IF YOU HAVE ANY QUALIFIED REDUNDANT STAFF OF SAME GRADE, PLEASE ADVISE HQ SACT BY MESSAGE NOT LATER THAN 10 OCTOBER 2003. THEY WILL BE CONSIDERED WITH PRIORITY.
