R -- Administrative Services for Dr. Apostolakis

OVERVIEW Dr. George Apostolakis has been an Advisory Committee on Reactor Safeguards (ACRS) member since 1995. As such, he has the official employment status of - Special Government Employee (SGE). His fundamental role as a member of ACRS is to provide technical guidance on Probabilistic Risk Assessment (PRA), Risk Informed Regulation, Human Factors, Safety Culture and other areas on Reactor Safety of interest to the Commission. Dr. Apostolakis was selected and reappointed as an ACRS member by the Commission based on his past and current professional experience dealing with important issues in the PRA area. Throughout his tenure Dr Apostolakis has required administrative/clerical services. The various services consist of typing correspondence and reports, filing, photocopying, and other administrative duties. All work shall be completed in accordance with the guidelines and completion dates established by Dr. Apostolakis. All efforts provided shall be solely in connection with ACRS work. Since Dr. Apostolakis is based in the Massachusetts Institute of Technology (MIT), Boston, Massachusetts, the administrative services must be provided at MIT facilities, and the administrative assistant(s) proposed shall be current MIT employees. ADMINISTRATIVE REQUIREMENTS: It is with the aforementioned in mind that the ACRS office specifies the following as requirements for Dr. Apostolakis administrative/clerical services: 1. Labor hours shall be estimated at 5 per week, and for consistency purposes, shall be provided on a flexible basis depending on Dr.Apostolakis ACRS business activities during a particular week 2. Demonstrated experience in preparing correspondence and reports, maintaining an integrated calendar, downloading e-mails, filing, photocopying, and other administrative duties. EVALUATION CRITERIA: All technical factors are equal and when combined are more important than price in determining the best value to the Government. The following factors will be used to evaluate offers: EXPERIENCE - Extent to which the offeror demonstrates experience in providing the administrative/clerical services requirements. Offerors are requested to provide a summary of completed or current efforts/projects that are similar or same as those required by the NRC. Such experience should date back no more than two years. Recency and depth of experience will be evaluated. PAST PERFORMANCE - Extent to which the offeror assesses and/or demonstrates successful performance on past contracts for similar work to that stated under the Administrative/Clerical Requirements listed above. Offerors are requested to provide the names, phone numbers, and a technical as well as contractual contact for each of the efforts provided under experience above. PRICE PROPOSAL - The second part of your proposal shall be your quote for this effort. To put all offerors on an equal footing, it is requested that all offerors submit quotes based on a loaded hourly rate (including Employee Benefits) for a total of 260 hours/year, and include the option years prices and totals in their proposal. QUOTE (ADMINISTRATIVE ASSISTANT(S): YEAR/EST. HOURS/HOURLY RATE/TOTALS - Base Year/260/$_________/$___________/Option Year One/260/$_________/$___________/ Option Year Two/260/$_________/$___________Option Year Three/260/$_________/$___________/Option Year Four/260/$_________/$___________ BASE YEAR & ALL OPTION YEARS/1,300 HOURS/CUMMULATIVE TOTAL $___________ The following items shall also be part of your cost proposal, and shall be include unit prices and totals (unless provided) for the Base Year and each of the Option Years: PHOTOCOPYING SERVICES - Estimated at 125 pages/month @ $_____ per page x 12 months = $_____/year; POSTAGE - Estimated at 40 mailings/month at a rate of $ per mailing x 12 months = $_____/year; TELECOMMUNICATIONS AND OFFICE SUPPLIES - Estimated amount of $6.00/month x 12 months = $72.00/year; FACILITY/OFFICE SPACE RENTAL (MIT)- $_____/month x 12 months = $_____/year. PERIOD OF PERFORMANCE: May 6, 2004 through May 5, 2005 with Four (4) one (1) Year Option Periods