R--DESIGN CHILLER PLANT SWITCHGEAR

VA intends to award a Firm Fixed Price Architect/Engineer contract for complete design services (preliminary concepts and layouts, program development, investigative services, preparation of contract drawings and specifications, cost estimating services, and construction period services) for design of Upgrade Chiller Plant Switchgear , Project # 528A7-17-702. This is a 100% total service disabled veteran owned small business set aside. This project proposes to provide a second 15Kv feed to chiller plant, replace substations with energy efficient transformers , provide a single piece of double ended switchgear, and replace and right size the obsolete secondary electric equipment. New substations will be relocated to an accessible climate controlled electric room to be created on this project. Due to criticality of chiller plant, all single source of electrical failures in current chiller plant design will be removed in favor of full electrical redundancy. The switchgear location is on a mezzanine which is not climate controlled resulting in summer ambient temperatures well above 100 deg F which further reduced life span of the equipment. The mezzanine is land locked inside the chiller plant and there is no access for large pieces of equipment to come or go from that location. Design services shall include, but are not be limited to, providing complete working drawings, specifications, and detailed cost estimates at every 35/65/95/100 % Review threshold. Numerous and extensive meetings with various VA employees will be required, in order to fully understand the functional needs, carefully review the space selected for this project, then prepare construction cost estimates, designs and construction contract documents as described herein. Design services for asbestos sampling, testing and abatement, if found to be required at any time during the project shall be included but are not expected. Design services shall also include infection control design in order to be in compliance with the Joint Commission on Accreditation of Healthcare Organizations (TJC) Environment of Care Standards. The intent is for the design to occur during FY2017 and with construction in FY2017 or 2018. The following evaluation factors will be used when reviewing submitted SF 330 data and will comprise the basis of information to be used by VAMC Syracuse for A/E evaluation and selection. The evaluation factors are shown below in descending order of importance (highest importance at the top). Firms submitting SF 330 data for consideration must address each of the following factors in the submitted SF 330: 1. Professional qualifications of the team proposed as specifically related to the requirements of this particular project (background of personnel: project manager, key personnel, consultants; project-related professional qualifications; specialized experience (project-related) of team members). Resumes to include: SDVOSB Owner(s), Project manager, Lead Architect, Lead Electrical Engineer designer, Electrical field Investigator- (Who will be re5sponsible for verifying existing conditions) PROVIDE: 1.) Certificate of Authorization to Work in New York State as an Architect and Engineer 2.) Current professional registrations/certifications of person/people who will be stamping the drawings if not listed above. 2. Specialized experience of the team proposed for this project (technical competence in the type of work required with specific emphasis on experience related to substation replacements at hospitals including VA Medical Centers). Only completely constructed designs will be considered. Do not include designed, but not yet constructed, projects. List who or whom will be doing field investigation on this project. 3. Past Experience/Past Performance: Provide prior prime contractor (SDVOSB) experience on projects (no more than 5) awarded within the last three years for hospital work similar in size, scope and complexity to this project. Related experience should include switchgear and substation replacements in existing hospital facilities, or switchgear and substation replacements in existing industrial facilities. Project experience in order to be counted must include design and construction phases. Do not include projects designed but not constructed. All project experience submitted must include a short narrative of the scope of the job and lessons learned both during design and construction by principals who will be involved with this design. Include the following information for each project listed: - Name, Address, Telephone Number, and Fax Number of a customer point of contact (POC) who would have the most detailed information about the AE's performance. - Project location, award date, original completion date, actual completion date, original contract award amount, final contract amount. Include names, addresses and phone numbers of subcontractors used. 4. Proposed Management Plan and Approach (management plan for the design phase and the construction phase as well as overall design philosophy). If firm is partnering with one or more subcontractors describe experience team has had working together in a major electrical project. Provide a narrative of how your firm will approach a project of this magnitude. Talk us through from initial contract award to 100% design. Include who is responsible for quality control/ quality assurance of drawings and how that process works with subcontractors. Describe why the team is constructed as it is and describe benefits of such an organization to the Syracuse VA. Describe roles of team members in construction period services Describe how prime SDVOSB firm will accomplish 50% of the required work. Include detailed breakdown of work the prime will be accomplishing and the total percentage in relation to the total project. IF THIS IS NOT INCLUDED YOUR PACKAGE MAY BE FOUND NONRESPONSIVE. 5. Location: The area of consideration is restricted to firms with offices and key personnel to be assigned to the designs located within a 750 mile radius of the Syracuse VA Medical Center as measured on google maps using the measure distance feature from the prime designer s address listed in Vetbiz to the Syracuse VAMC, 800 Irving Ave, Syracuse NY 13210. Firms Located in the general geographical area of the project with knowledge of the locality of the project and local market conditions will be ranked higher. 6. Capacity: A proposed plan and preliminary schedule to accomplish the work within 6 months after Notice to Proceed is issued. (Assume the notice to proceed will be issued January 2017) 7. Insurance and Litigation (identify the type and amounts of liability insurance carried and who the provider is. Identify litigation involvement over the last five years with resulting outcome). All Standard Form 330s must comply with several restrictions. Any Standard Form 330 that does not comply with these requirements will be discarded without review. The restrictions for the Standard Form 330s are as follows: All Standard Form 330s are to be typed in Times New Roman Font no smaller than point 12 font size with margins of no less than one (1) inch on all sides. In page limits, one (1) page refers to one side of a typed page. Section D Organizational Chart of Proposed Team Limit of one page for this section List all Sub-contractors on the organizational chart. Section E Resumes of Key Personnel Proposed for this Contract Limit of one page per resume Limit of 5 resumes total (include only resumes of personnel listed above in Professional Qualifications ) Section F Example Projects Which Best Illustrate Proposed Team s Qualifications for this Contract (Only completely constructed designs will be considered. Do not include designed, but not yet constructed, projects). Limit of one page per project Limit of 5 projects total Lessons learned Section H Additional Information Include Proposed Management Plan and Approach Include discussion of the following evaluation factors: Location Capacity Project Control Insurance and Litigation Overall limit of five (5) pages for this section Standard Form 330s with appropriate data for this project must be submitted with FOUR (4) hardcopies of the Standard Form 330s along with a CD containing an electronic copy of the Standard Form 330 in *.pdf form must be submitted to the Contracting Officer and received by no later 29 Nov 16 by 1000 a.m. EST. NON COMPLIANCE WITH THIS REQUIREMENT RISKS YOUR PACKAGES AS BEING NON RESPONSIVE. It is anticipated interviews for selection will be conducted in Jan 2017. PLEASE NOTE: Hard copies of SF330s must be sent to the following address: Sandra Fisher, Contract Specialist Department of Veterans Affairs 800 Irving Ave, Bldg 2 Rm D02 Syracuse , NY 13210 Electronic copies must be sent to: contact@example.gov Both electronic copies and hard copies must be received by the due date/time listed above. This is not a request for proposal. NAICS 541330 Electrical Engineering applies. Service Disabled Veteran Owned Small business size for this NAICS is $7.0 million. Construction cost magnitude is between $1,000,000.00 and $5,000,000.00.