R Series Defibrillators - Kansas City VAMC

Statement of Work: Defibrillator Kansas City VA Medical Center Objective The Kansas City VA Medical Center intends to procure replacement defibrillators for units that have reached end of life. This document highlights the technical specifications and services being requested by the facility for consideration towards purchase of the units. Vendors under this proposal shall provide all equipment and accessories, installation services, and project management support. Scope The Contractor shall furnish all equipment detailed in Table 1. All products must meet all salient characteristics and functions defined in Section 3. Description Quantity Defibrillator (includes expansion pack if applicable) 46 The Contractor shall provide all components required to implement all listed hardware and software so the system (including all items in Table 1) is fully operational. The Contractor shall provide any missing parts, features, software, and/or components not included to fully complete the installation at no additional cost to the Government. The Contractor shall provide all labor, supervision, and any other resources required to deliver, assemble/install, and test all listed equipment. All hardware, software, and services must meet the manufacturers and Veterans Affairs specifications. Salient Characteristics Defibrillators Specification/Salient Characteristics: Maximum dimensions: Height 10 in; Width 12 in; Depth 13 in Maximum weight: 15 pounds Must be operational with alternating and direct current (AC and DC) Includes alternating current (AC) power cord for use in the United States Guidelines 2020 of American Heart Association- compatible Automated external defibrillator (AED) mode with manual override 5-year minimum hospital warranty Must have the following accessories, capabilities, and ability to operate in the following modes: Physical features Nellcor Pulse Oximetry Compatibility Order Sensor Separately Non-Invasive Blood Pressure 23-33cm reusable cuff with minimum 3-meter air hose For use with adult, pediatric and neonatal patients Mainstream End tidal CO2 Adult and Pediatric automated external defibrillator (AED) and electrocardiogram (ECG) analysis with appropriate leads and connections cable management system Color Liquid-crystal or light emitting diode display screen Batteries Rechargeable Lithium lon Battery Run-Time and/or power level indicator Automatic calibration ready Stores history of use and maintenance Operators manual 1 per defibrillator Language: English Provided by manufacturer and includes manufacturer's instructions Defibrillation Biphasic defibrillation Provides automatic life support defibrillation when powered on. Ability to function as an Automated external defibrillator (AED), and starts in that mode when initially turned on Manual defibrillator to support pediatrics to adults to include automatic safety feature to eliminate the risk of delivering an adult energy level to a pediatric patient Less than 7 seconds of ready charge time for a new fully charged battery Evaluates electrocardiogram (ECG) rhythm to determine if shock delivery is required Configurations Configurable for either cardiopulmonary resuscitation (CPR) or shock-first driven protocols Energy sequences can be configured for single or multiple shocks with fixed or escalating energy levels The cardiopulmonary resuscitation (CPR) interval length is configurable in 1-minute increments for up to 4 minutes Wi-Fi connectivity Allows the wireless communication of clinical and test data (no patient health data (PHI)) Synchronizes the time to that of the network to negate - clock drift and ensures time accuracy of code data. Federal Information Processing Standards (FIPS) compliant Real Cardiopulmonary Resuscitation (CPR) Help Numeric display of cardiopulmonary resuscitation (CPR) depth and rate for adult and pediatric patients Visual and audio prompts to coach cardiopulmonary resuscitation (CPR) depth for Adult patients Release bar to ensure adequate release off the chest Metronome to coach rate for Adult and Pediatric patients. Indicates elapsed time since last detected chest compression Contractor shall deliver all equipment to: Kansas City VA Medical Center 4801 E. Linwood Blvd KANSAS CITY, MO 64128 ATTN: Biomedical Engineering Ensure that equipment is sent to the Attention of Biomedical Engineering Include the purchase order (PO) Number on the shipping label. Deliver materials to the facility in manufacturer's original sealed boxes or containers with brand name marked thereon. Refurbished products will not be accepted. Package to prevent damage or deterioration during shipment, handling, and storage. Maintain protective covering in place and in good repair until delivery is necessary. Any government requested delayed delivery up to 90 days shall be at no additional cost to the Government. Contractor shall conduct a pre-delivery meeting at least 3 days prior to initial award delivery date for verification of delivery and installation dates. Delivery of oversized, palletized orders, or orders that contain a large number of components will be coordinated with the contracting officer's representative (COR) who will communicate internally with Warehouse Staff. Contractor shall adhere to all equipment delivery deadlines outlined in Table 2. ASSEMBLY, INSTALLATION, AND TESTING Contractor responsible for assembly and installation of systems after notification from contracting officer's representative (COR)(or designee) that it has been delivered to station. Install shall include unboxing and transportation of equipment to final use location. Installation shall include implementation and testing of all purchased interfaces to VA electronic systems in coordination with Clinical Staff, Biomedical Engineering staff, office of information and technology (O&IT) staff, and others identified as needed. Vendor shall provide all necessary accessories, cables, adaptors, et cetera to deliver a fully functional clinical device/system. 1. Any other day designated by Executive Order. 2. Any other day designated by the President's Proclamation; and 3. Any other day designated by Federal Statute. All services shall be performed during normal hours unless otherwise scheduled with the contracting officer's representative (COR). Hardware/software update/upgrade installations, where applicable, may be scheduled and performed outside normal hours at no additional charge to the Government (unless it would be detrimental to equipment up-time; to be determined by the contracting officer's representative (COR) or designee). All agreed-upon work scheduled outside normal business hours shall be at no additional cost to the Government. SITE CONDITIONS & PROTECTION OF PROPERTY Vendor representatives must check in with Dole VA Biomedical Engineering when they arrive on-site and check out upon completion of work each day. Vendor on-site visits shall be coordinated with the contracting officer's representative (COR) (or designee) before being scheduled or conducted. There shall be no smoking on Kansas City VA premises at any time. Eating and drinking are not allowed inside the hospital, except for in the Canteen Dining area. Vendor staff shall always be professional and shall take all necessary precautions to maintain a safe environment for the occupants. This includes, as necessary, coordinating access and closures for sensitive areas of the Medical Center. Vendor shall be responsible for cleaning all work areas after completion of tasks. This includes, but is not limited to, removal of packaging and a clean sweep/mop of the area as required by work type. Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building(s), grounds, and furnishings. The Contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor. The Contractor shall perform an inspection of the building(s) and grounds with the contracting officer's representative (COR) prior to commencing work to ensure that the Contractor shall be able to repair or replace any items, components, building(s) or grounds damaged due to negligence and/or actions taken by the Contractor. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence from the VA Facilities Management point of contact (POC) and contracting officer's representative (COR) is required before the Contractor may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade, and color to match adjacent existing work. Vendor staff shall minimize noise as much as possible while working in all buildings. Vendor is responsible for providing all personal protective equipment (PPE) necessary for their work. The Contractor shall be responsible for security of the areas in which the work is being performed prior to completion. Security Requirements Network Security The vendor is required to complete and submit the two attached VA Security Forms, if their equipment can be connected to the VA network. If these forms are not completed and submitted with the bid package, the vendor can be disqualified from the bidding process. The certification and accreditation (C&A) requirements do not apply, and that a Security Accreditation Package is not required. Warranty & service The contractor shall provide all manufacturers warranty with products upon delivery. Warranty - The system, all accessories, and all software shall be covered under the manufacturer's warranty and shall include all parts and labor for at least 5 years following acceptance by the VA Medical Center. A manufacturer's factory-trained Field Service Engineer shall perform installation and maintenance during the warranty period. The warranty period shall not begin until after the contracting officer's representative (COR) (or designee) has accepted the products delivery, installation, and functionality. The warranty shall include all manufacturer recommended Preventive Maintenance procedures for its duration. All available software updates and security patches will be made available to the Kansas City VA during the warranty period. Vendor shall provide response to applications and technical calls within 8 hours. Vendor shall ship replacement parts within 48 hours of identifying necessity by Kansas City VA Biomedical Engineering staff. INVOICING VA's Electronic Invoice Presentment and Payment System - The Financial Services Center (FSC) uses a third-party contractor, Tungsten, Vendor Electronic Invoice Submission Methods. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below: VA's Electronic Invoice Presentment and Payment System - The Financial Services Center (FSC) uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungstennetwork.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org).