R -- Sports Officiating Service

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART 12.6 AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. PROPOSALS ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. PERIOD OF PERFORMANCE IS 30 NOVEMBER 2004 TO 30 NOVEMBER 2005. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION. QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. THIS IS A REQUEST FOR QUOTES. SUBMIT WRITTEN OFFERS ( ORAL OFFERS WILL NOT BE ACCEPTED), ON F63SRG42430700. INCORPORATED PROVISIONS AND CLAUSES ARE THOSE IN EFFECT THROUGH FEDERAL ACQUISITION CIRCULAR 2001-21 AND DEFENSE ACQUISITION CIRCULAR 91-13. NORTH AMERICAN INDUSTRIAL CLASSIFIED STANDARD 611620 APPLIES TO THIS PROCUREMENT. THERE ARE FIVE (5) LINE ITEMS IN THIS SOLICITATION AND QUOTES ARE BEING REQUESTED BY A PER GAME BASIS. Line Item 0700 Officiating Service For Varsity Volleyball, to provide volleyball officials in accordance with SOW. Line Item 0701, Officiating Service for Intramural and Varsity Basketball, to provide basketball officials in accordance with SOW. Line Item 0702 Officiating Service For Intramural and Varsity Softball, provide softball officials in accordance with SOW. . Line Item 0703 Officiating Service For Varsity Soccer; provide soccer officials in accordance with SOW. Line Item 0704 Officiating Services for Intramural Flag Football provide football officials in accordance with SOW. ************************************************* Purchase Request Number Listed Below- Request for Quotation ? This document incorporates provisions and clauses in effect through the Federal Acquisition Circular 2001-15. ************************************************************** THIS IS A COMBINED SYNOPSIS AND SOLICITATION FOR THE FOLLOWING COMMERCIAL SERVICE: STATEMENT OF WORK OFFICIALS, SCORES & TIMERS FOR SPORTS PROGRAMS AT Spangdahlem AB, Germany 2005 GENERAL Provide officials, scores, & timers for the Sports Program in accordance with the following specifications: Contractor shall furnish Sports Association Certified Officials (paragraph 3) for each scheduled sport to include intramural, varsity games & tournaments. Sports to be officiated are basketball, football & softball, volleyball. Period of Performance is 30 November 2004 to 30 November 2005. Line Item 0700 Officiating Service For Varsity Volleyball, 50 game schedule, 3 Officials needed: 1 Referee, 1 Judge, and 1 Scorekeeper. Line Item 0701, Officaiting Service for Intermural and Varsity Basketball, Intermural Basketball will consist of a 250 game schedule, 4 officials needed: 2 Referees, 1 Scorekeeper, and 1 Timer. Varsity Baksetball will consist of 50 game schedule, 4 officials needed: 2 Referees, 1 Scorekeeper, and 1 Timer. Over 30 Baketball will consist of 70 game schedule, 4 official needed: 2 Referees, 1 Scorekeeper, and 1 Timer. Line Item 0702 Officiating Service For Intramutal and Varsity Softball, the Varsity Softball will consist of a 50 game schedule, 2 officials needed: 1 Umpire and 1 Scorekeeper. Intermural Softball will consist of 250 game schedule, 2 officials needed: 1 Umpire and 1 Scorekeeper. Line Item 0703 Officiating Service For Varsity Soccer will consist of 25 game schedule, 2 official needed: 2 Referees. Line Item 0704 Officiating Services for Intramural Flag Football will consist of 120 game schedule, 3 officials, needed: 1 Head Referee, 1 Linesman, and 1 Back Judge. CONTRACTOR SERVICES 1. Contractor shall furnish Sports Association Certified officials (paragraph4) for each scheduled sport, to include regular & varsity games & tournaments. Sports to be officiated are: basketball, football, softball, soccer, and volleyball. 2. Officials are required to enforce all pertinent rules, local by-laws and safety requirements, with no deviations. These rules/By-laws are established for each officiated sport conducted, along with current Officials Association Rules established for each particular sport. 3. Official Association Rules are located in the following: Amateur Softball Association National Collegiate Athletic Association United States Volleyball Association National Touch & Flag Football Rules National Football League CONTRACTOR RESPONSIBILITIES 4. The contractor provides all personnel transportation, equipment, uniforms, tools, materials, supervision and other items necessary to perform intramural, varsity, and extramural sports officiating services as defined in this SOW.. 5. Officials shall meet with the Fitness & Sports Director at least two (2) weeks prior to the start of the scheduled sports to go over the specific rules & local by-laws governing the particular sports. A copy of the local by-laws will be provided to the contractor at the meeting. 6. Officials shall be in the proper location a minimum of 15 minutes prior to the scheduled game time & ready to officiate. 7. Officials shall wear required uniforms & have proper equipment in accordance with the rules governing the sport in which they are officiating. 8. Officials shall comply with the Air Force Safety regulations while officiating at Spangdahlem Air Base. 9. The contractor shall supply the Contracting Officer a list of all officials and their qualifications within (30) days after the contract is awarded. The Contracting Officer may reject any official deemed not qualified. All rejections, changes, or deletions shall be in writing and forwarded to the contractor within 48 hours after evaluation along with the reason for dismissal. 10.Officials for outdoors sports shall have the sole responsibility for insuring outdoor lights are turned off and press boxes are properly secured prior to leaving the field of play. 11. The contractor or his designated representative shall coordinate, setup, & run officials clinics no later than a week prior to the start of each sport. Scorekeepers and timers will be included in these clinics. 12. If less than the full amount of officials required for a competition shows, the game or match may be postponed and played at a later date with no charge to the Government. 13. The contractor shall supply the Fitness & Sports Center with a complete roster of officials and score keepers names, duty phones, and home phone numbers; prior to the start of each sport session. 14. The contractor shall provide the Fitness & Sports Center with a monthly schedule for officials and score keepers by the 1st of each month. 15. The athletic director reserves the right to critique each official and score keeper for performance. 16. When passes are required for non-government officials, the contractor provides appropriate point of contact poc's names, passport, and social security numbers no less than five days prior to the scheduled event so authorizations can be obtained. 17. The contractor provides a contract manager (commissioner) who is responsible for the performance of work. The fitness center will be notified immediately of any POC changes. The name of this person and an alternate will be designated in writing to the contracting office prior to the start of performance. The contractor is not allowed to participate as a player, coach, team manager, etc., in the sport they are officiating. Contractor evaluates officials during the season and provides training before each sport begins. If any deficiencies are noted, the contractor takes immediate action to correct the situation 18. The contractor ensures all game results are provided to the intramural program director's office by 0800 the first duty day after contests. This includes providing scorebooks or score sheets with information recorded on the documents for the record keeping purposes. 19. The contractor must notify the fitness center by 1200 hours if for unforeseen reason the officials will not show up for scheduled games. If the contractor fails to notify the Fitness center they will be charged monetary penalties equal to that days officials/scorekeepers pay. RESPONSIBILITIES OF THE GOVERNMENT 1. The Fitness & Sports Center shall provide all equipment and supplies necessary for teams to play each sport (balls, flags , score books, etc.) 2. Appropriate playing fields; the maintenance, repair and care of fields for facilities for competitions, meetings and clinics shall be provided by the Fitness and Sports Center. 3. The Fitness and Sports Center shall provide the contractor with a schedule of games at least two (2) weeks in advanced of scheduled events. Tournament dates shall be coordinated with the officials as far in advance as possible, but no later than two (2) days before the tournament. This schedule shall be subject to change by the government due to inclement weather, acts of God, or military related problems and commitments. This schedule shall include all pertinent information necessary. 4. The Fitness Center shall inform officials of any modifications to the rules/bylaws or change of schedule at least 24 hours in advance. 5. Officials shall be paid for forfeited games provided that they are at the game site at the scheduled start time. 6. Officials will not be paid for postponed games if notified prior to 1500 of the day that the competition by the fitness center. The Fitness and Sports Center shall notify the contractor of all postponed games. If a game or portion of a game must be replayed due to a valid protest on a rule misinterpretation, the officials will not be paid for that game. CERTIFICATION OF SERVICES. The POC certifies that the number of officials and the dates performed the services. The following provisions and clauses apply to this acquisition: 52.212-1, Instruction top Offertory, -Commercial, FAR 52.212-4 Contract Terms and Conditions- Commercial Items, FAR 52.232-33 Payments by Electronic Funds Transfer-Central Contractor Registration, FAR 52.252-2 Clauses Incorporated by Reference, FAR 52.212-5 Contract Terms and Conditions required to Implement Statutes or Executive Order-Commercial Items. All quotes shall Include a completed copy of 52.212-3, Offeror Representation and Certification-Commercial Items. All quotes must be e-mailed to SSgt Jason Frazee at jason.frazee@spangdahlem.af.mil. For any Questions or concerns, you may call 011 49 6565 61 9514 if calling from the U.S. or from within Germany call 06565 61-9514. Quotes are due no later than 12:00 PM CET (Central European Time), Friday, 29 October 2004. POC: Jason Frazee, Contracting Specialist, Phone 0496565619514, FAX 0496565619106, Email jason.frazee@spangdahlem.af.mil Cluadia Mans, Team Leader, Phone (49)6565 61 9232, FAX (49) 6565 61 9106, Email cluadia.mans@spangdahlem.af.mil